PM-1-2026 Chip and Fog Seal

CITY OF ADRIAN

ADRIAN, MICHIGAN

PREVENTATIVE MAINTENANCE

CONTRACT NO. PM-1-2026

ADVERTISEMENT

INSTRUCTION TO BIDDERS

PROPOSAL

CONTRACT

BONDS

AND

SPECIFICATIONS

CITY OF ADRIAN

ADRIAN, MICHIGAN

OFFICE OF PURCHASING AGENT

FEBRUARY 2026

ADVERTISEMENT FOR BIDS

PREVENTATIVE MAINTENANCE PROGRAM

ADRIAN, MICHIGAN

Sealed bids for surface treatments and crack sealing program with specified materials on the streets indicated herein will be received in the Office of the Purchasing Officer, City Hall, 135 E. Maumee Street, Adrian, Michigan 49221 until 2:00 p.m. E.S.T. on Thursday, February 26, 2026 at which time they will be publicly opened and read aloud:

The description of the work is as follows:

Part A. Chip and Fog Seal

Copies of the Contract Documents, Bid Specifications, and Drawings on which proposals must be based, are available for download to prospective bidders on the City of Adrian’s website at http://adriancity.com/reference-desk/bids/. Any necessary addenda will also be posted on the website as needed. Contractors should check the website frequently for addenda and updates.

A certified check or bidder’s bond in an amount equal to five percent (5%) of the total amount of the proposal will be required to accompany the proposal.

A performance bond, maintenance guarantee bond, and labor/materials bond for 100% of the amount of the Contract will be required.

The right to accept any proposal, to reject any or all proposals and to waive any irregularities in any proposal is reserved by the City of Adrian.

CITY OF ADRIAN, MICHIGAN

PROPOSAL

To: The City Commission

Adrian, Michigan

The undersigned, having familiarized themselves with the local conditions affecting the cost of the work with the contract documents including Advertisement, Instructions to Bidders, Proposal, Agreement, Bonds, General Requirements, Specifications and Drawings on file at the Office of the Purchasing Agent, hereby propose to furnish all the labor, materials, tools, expendable equipment and utility and transportation services necessary to perform and complete in a workmanlike manner all the work required, all in accordance with the plans and specifications entitled:

CITY OF ADRIAN

ADRIAN, MICHIGAN

PREVENTATIVE MAINTENANCE CONTRACT NO. PM-1-2026

Prepared by the City of Adrian, and addenda is issued thereto, and any for the following named unit and lump sum prices as set forth below.

PART A: (Chip and Fog Seal)

Seal, Single Chip

Alden Dr – Extents Bradish St – Extents

Frank St – Extents Front St – Broad to Toledo

Finch St - Extents Jordan St - Extents

Grand St – Extents

Est.

Item Qty Unit Per Unit TOTAL

Seal, Single Chip 34,145 Syd. $ $

TOTAL PART A $_____________________

PART B: (Chip and Fog Seal)

Seal, Single Chip

Mulzer St – Extents Ann St – Extents

Haan St – Extents Geddes St – Extents

W. Albert St - Extents Erie St – Division to McVicar

E. Albert St – Extents College Ave – Pearl to Madison

Canterbury Subdivision

Est.

Item Qty Unit Per Unit TOTAL

Seal, Single Chip 54,769 Syd. $ $

TOTAL PART B $_____________________

NAME OF COMPANY

ADDRESS

CITY STATE ZIP

BY TITLE

TELEPHONE DATE

EMAIL

CONTRACT NO. PM-1-2026

GENERAL SCOPE OF WORK:

INTENT:

It is the City's intent to resurface said streets by processes commonly known as chip and fog seal. The City has funding for surface treatments on Major and Local streets. If the unit prices are such that the contract extension exceeds the funding levels, the City may decrease the amount of work so as to stay within these limits. Conversely, the City may increase the number of areas to be treated if prices are such that the total can remain under the current funding.

PROGRESS SCHEDULE:

The contractor shall work closely with the Project Manager to develop a work schedule to minimize disruption to all residents and businesses and to avoid conflicts with refuse and heavy item collection schedules. The schedule shall be submitted to and approved by the Engineer prior to commencement of operations. Part A of the project shall begin after May 15th, 2026 and be completed on or before June 30th, 2026 unless a different date is agreed upon. The schedule shall be submitted to and approved by the Engineer prior to commencement of operations. Part B of the project shall begin after July 1st, 2026 and be completed on or before September 15th, 2026. Unless a different date is agreed upon, failure to complete either part by said dates shall result in a penalty of $500.00 per calendar day, thereafter. For considerations of an extension to the finish date, the Project Engineer shall receive all requests in writing immediately following the incident resulting in the request for extension of the contracted finish date.

TRAFFIC REQUIREMENTS:

All signing and barricades required for this project shall be the responsibility of the Contractor and shall conform to the requirements for construction signing in the Michigan Manual of Uniform Traffic Control Devices (M.M.U.T.C.D.). All work shall be completed in such a manner that at least one lane of traffic is open at all times on all streets including cul-de-sacs. A detailed traffic control plan shall be submitted by the contractor to the Engineer prior to the pre-construction meeting for approval. The plan shall include staging and sequencing timelines for the work on said streets. These streets have significant traffic volumes and careful planning will be required to complete the work under traffic. All approved traffic control measures shall be in-place and inspected by the Engineer prior to start of any work on the project. No parking signs may be added the day prior to the start of construction and must be removed immediately after construction is completely finished.

NOTIFICATION OF RESIDENTS:

The contractor shall be responsible for notifying residents and business owners in the surface treatment areas a minimum of 24 hours prior to commencement of work for each treatment application. Temporary signs indicating when the activity will take place shall be posted in the outlawn.

SAFETY:

The Contractor shall be responsible for complying with all current laws and regulations pertaining to Manhole (Confined Space) Entry, Trenching & Shoring, Work zone Traffic Control, Personal Protective Clothing, etc. as outlined in the Contractor Safety Qualification Statement. Prior to commencement of work, the Contractor shall provide copies of their safety policy and manual and those for all subcontractors for information and reference. Indicate name and position of company safety officer and dates of regular safety meetings.

FIRST AID TRAINING:

The Contractor shall have a person on site at all times that has a valid certificate in first aid training. The certificate shall be from the American Red Cross or equivalent training program. A first aid kit shall be provided at the job site and shall be inspected weekly to assure that used items are replaced. This is a requirement of MIOSHA Rule 132.

MICHIGAN RIGHT TO KNOW LAW AMENDMENT TO ACT 154 (86 P.A. 80):

Hazardous Materials:

It is the responsibility of the Contractor to provide the Purchasing Agent or applicable department head with the following information:

- Hazardous chemicals to which City employees may be exposed to while on the job site.

- Steps the Contractor has taken to lessen the risks.

- Measures that City employees may take to lessen the risks.

- Procedures to follow if City employees are exposed.

The Contractor must provide an inventory list of all hazardous materials used on the job site during the term of the contract. This list must be attached to the contract/bid proposal document.

This list shall include, but is not limited to:

Fuels, lubricants, pipe, pipe mastics, pipe lubricants, cements, and asphalt materials.

The successful bidder shall provide the City Purchasing Agent or applicable department head with Material Safety

Data Sheets (MSDS's) for all hazardous materials to be used on the job site prior to the start of work.

CONSTRUCTION:

The cost for the following should be included in the cost for the bid item “Seal, Single Chip” or “Seal, Double chip”:

1. Prior to chip sealing, all structures shall be sprayed and/or covered with a substance that will prevent paving materials from sticking. Any material that remains shall be cleaned by contractor at no additional cost to the City of Adrian. Said substance shall be removed after fog seal. All structures must be readily accessible before final payment.

2. The contractor shall be responsible for clean-up of all work areas, including structures, upon completion of the project.

3. The contractor shall be responsible for any and all needed traffic control and direction at all times during chip sealing and fog sealing and all other operations.

4. A 24-hour advance written notification of residents on the street to be sealed.

All work shall be performed in accordance with appropriate MDOT specifications.

Section 505. CHIP SEALS

505.01. Description. This work consists of preparing the pavement surface and providing and placing a single chip seal, double chip seal, or shoulder chip seal.

505.02. Materials. Provide materials in accordance with the following:

Coarse Aggregate, 34CS (ODOT #8) ........................................... 902

Asphalt Emulsion, CSEA ...............................................................904

The Department will waive the AWI requirement on shoulders.

505.03. Construction.

A. Equipment. Provide equipment, in accordance with section 107 and the following, capable of producing and placing a product meeting the requirements of this section.

1. Pressure Distributor. Provide a pressure distributor with a computerized application rate and speed control, capable of maintaining the asphalt emulsion at the temperature required by the contract. Ensure the control has a radar ground-sensing device that controls the application rate regardless of ground speed and spray bar width. Ensure the spray bar nozzles produce a uniform, triple-lap application fan spray, with instantaneous shutoff and no dripping. Ensure each pressure distributor can maintain the required application rate within ±0.015 gallons per square yard for each load.

2. Chip Spreader. Provide a self-propelled chip spreader equipped with a computerized spread control, pneumatic tires, and a screen to remove oversized material.

3. Compacting Equipment. Provide at least three self-propelled pneumatic-tired rollers, each weighing at least 8 tons.

4. Brooms. Provide motorized brooming equipment, capable of cleaning the road surface before treatment and removing loose particles after treatment. Provide pick-up sweepers to clean road surfaces adjacent to lawns or roadways with curb and gutter.

B. Pre-Production Meeting. Before beginning work, conduct an onsite pre-production meeting with the Engineer to discuss the following:

1. Review of the work schedule;

2. Examination of the traffic control plan;

3. Review of equipment calibration and adjustments;

4. Inspection of conditions of materials and equipment, including transport units;

5. Submission of the mix design including JMF and a “Design for Intended Yield,” containing the aggregate gradation, LA Abrasion Resistance, loose unit weight, and application rate of asphalt emulsion and aggregate;

6. Submission of test results for flat and elongated ratio. Collect samples from one of the following locations:

a. The shipping face of the stockpile at the production source, or

b. The job site stockpile;

7. Designation of the Contractor’s authorized representative

C. Weather and Seasonal Limitations.

1. Weather Limitations. Place the chip seal when pavement and ambient temperatures are at least 55 °F. Do not place chip seal if air temperatures are forecast below 40 °F within 24 hours of completing placement. Do not apply chip seals in foggy or rainy weather, or if the existing pavement temperature is equal to or greater than 130 °F.

2. Single Chip Seals and Shoulder Chip Seals Seasonal Limitations. Place single chip seals and shoulder chip seals in accordance with the following:

a. From June 1 to August 15, in the Upper Peninsula;

b. From May 15 to September 1, in the Lower Peninsula north of M-46; and

c. From May 15 to September 15, in the Lower Peninsula south of M-46.

3. Double Chip Seal Seasonal Limitations. Place double chip seals in accordance with the following

a. From June 1 to August 1, in the Upper Peninsula;

b. From May 15 to August 1, in the Lower Peninsula north of M-46; and

c. From May 15 to August 1, in the Lower Peninsula south of M-46.

D. Placement Operation.

1. Signing. Post signs along the roadway reading, “Loose Gravel,” FHWA (W8-7), and mount a 25 mph speed plaque below the sign. Place the signs at no greater than ½-mile intervals throughout the length of the project.

2. Dust Control. During normal traffic operations, wet broom, or lightly fog seal the roadway to control dust, as required by the Engineer. If dusty conditions continue, pre-coat the aggregate. Pre-coat the aggregate with 0.75 percent, by mass, residual asphalt. The Contractor may perform pre-coating in a weight-batch type, continuous mixing type, or drum-type hot mix plant, using PG 64-22 asphalt binder or CSS-1h emulsion.

3. Loose Stone. During normal traffic operations, damage to motorist’ vehicles due to loose stone picked up off the surface is unsatisfactory. Broom or fog seal the roadway until the condition is eliminated.

4. Bleeding or Tracking. During normal traffic operations, bleeding or moderate tracking is unsatisfactory. Sand and sweep the roadway to eliminate bleeding or moderate tracking. If sanding and sweeping do not eliminate bleeding or moderate tracking, apply, roll, and broom a heated aggregate with the physical properties specified in Table 902-8.

5. Preparing Pavement Surface. Prepare the pavement surface to receive the chip seal. Clean pavements requiring treatment with a motorized power broom to remove loose material. Use a hand broom to clean cracks and other areas inaccessible by power broom. Use pick-up sweepers adjacent to lawns or roadways with curb and gutter.

6. Protecting Utility Castings and Raised Pavement Markers. Before beginning the chip seal operation, protect utility castings and raised pavement markers using tarpaper or other Department approved materials. Remove the protective coverings before sweeping and opening to traffic. Any material left on utility castings must be completely cleaned by contractor and approved by City Engineer before final payment.

7. Equipment Operation. Operate vehicles and equipment involved in the chip sealing as close together as possible. Spread the aggregate to cover the asphalt emulsion within 30 seconds of application. Do not allow the chip spreader to trail the emulsion distributor by more than 150 feet.

8. Longitudinal Construction Joints.

a. Longitudinal Construction Joints in Single Chip Seal. Where corrugations are not present, construct longitudinal construction joints in single chip seal to coincide with painted lane lines or at the outside edge of the shoulder except where corrugations are present. Where corrugations are present, construct joints at the outside edge of the far side of the corrugation on the first pass.

b. Longitudinal Construction Joints in Double Chip Seal. Where corrugations are not present, construct longitudinal construction joints in the first course of a double chip seal to overlap the painted lane lines by 6 inches, and in the second course to coincide with the original painted lane line locations. Where corrugations are present construct joints at the outside edge of the far side of the corrugation on the first pass. Construct joints at the outside edge of the opposite side of the corrugation for the second application.

c. Longitudinal Construction Joints in Shoulder Chip Seal. Construct the longitudinal construction joint in shoulder chip seal at the edge of the driving lane or at a location requiring a minimal overlap without extending onto the driving lane.

9. Rolling. Roll the aggregate after spreading. Allow no more than 2 minutes between the spreading of aggregate and completion of initial rolling. Use the rollers in a longitudinal direction at a speed no greater than 5 mph. Ensure each roller travels over the aggregate three times with the final pass in the direction of the chip spreader.

10. Sweeping after Placement. After chip seal placement, use the sweeping equipment specified in subsection 505.03.A.4 to perform an initial sweep of the construction traffic control zone before opening to traffic. Allow a minimum waiting period of 30 minutes between application of the chip seal and initial sweeping. Additional sweeping to remove loose stones after opening to traffic will be required as determined by the Engineer. The Contractor may use an arrow board, in bar mode, pulled behind a vehicle trailing the sweeping equipment. Conduct sweeping so loose aggregate does not migrate back onto the pavement. Use a pick-up sweeper to remove loose aggregate adjacent to lawns, curbs, or intersections.

11. Cure Time and Repairs. For double chip seals, wait at least 24 hours between completion of the first course and application of the second course.

Do not allow traffic on the new surface until it cures, to prevent pickup by vehicle tires. Repair traffic damage to the new chip seal surface at no additional cost to the Department. Grind the surface and lightly apply a fog seal to eliminate bumps or poor riding surfaces caused by transverse or longitudinal construction joints from a chip seal application. Readjust the spray bar and nozzles if longitudinal grooves or ridges in the surface cause an asymmetric appearance.

E. Application Rates. Apply the asphalt emulsion followed by a uniform application of coarse aggregate.

Notify the Engineer immediately if the coarse aggregate gradation, or existing pavement surface conditions, necessitate an adjustment to the JMF target rate. Document the new JMF rates by stationing.

1. Asphalt Emulsion. Apply asphalt emulsion from 0.39 gallons per square yard to 0.46 gallons per square yard. Apply the asphalt emulsion at a temperature from 170 °F to 190 °F.

2. Coarse Aggregate. Apply coarse aggregate from 20 pounds per square yard to 24 pounds per square yard.

F. Documentation.

1. Daily Report. If required by the Engineer, submit a daily report to the Engineer with the following information:

a. Control section;

b. Project number;

c. County;

d. Route;

e. Engineer;

f. Date;

g. Detailed weather information;

h. Pavement temperature;

i. Asphalt emulsion application temperature;

j. Beginning and ending stations (placement and brooming);

k. Notification of mix design change;

l. Aggregate gradation and moisture content (at least one per day); and

m. Signature of the contractor’s authorized representative,

2. Miscellaneous. Document the following as required:

a. Load tickets for coarse aggregates and asphalt emulsion; and

b. Changes in the design for intended yield.

G. Acceptance.

1. Field Inspection Acceptance. Upon completion of work, schedule an inspection with the Engineer. The Engineer will note deficiencies, including areas exhibiting adhesion failure, cohesion failure, excessive stone, loss of stone, or other factors the Engineer identifies as unacceptable. Correct work the Engineer determines unacceptable.

2. Delayed Acceptance. At least 30 days after placing the single chip seal, double chip seal, or shoulder chip seal, the Engineer, with the Contractor, will inspect the project for surface flushing, surface patterns, or loss of stone. If the Engineer determines the work includes these deficiencies, correct the work within 7 working days of the review, or by an agreed upon date, as approved by the Engineer, and at no additional cost to the Department.

505.04. Measurement and Payment.

Pay Item Pay Unit

Seal, Single Chip .............................................................. Square Yard

Seal, Double Chip ............................................................. Square Yard

Seal, Shoulder Chip .......................................................... Square Yard

A. Price Adjustment. The Department will not make adjustments in the unit price for chip seal if the specified application rates for asphalt emulsion and coarse aggregate are within the ranges specified in subsection 505.03.E.

The Department may make an adjustment for an Engineer-approved revision to the application rates of asphalt emulsion and coarse aggregate, if the rates are outside of the specified ranges. The Department will limit the unit price adjustment to the material costs outside the specified ranges.

Provide unit prices for use in determining price adjustments for asphalt emulsion and coarse aggregate at the pre-construction meeting.

B. Seal, Single Chip. The unit price for Seal, Single Chip includes the cost of filling any large cracks, holes, or divots with a process known as wedging, placing a single application of asphalt emulsion and coarse aggregate, and adding a layer of fog seal to a pavement and the accompanying shoulders, and material sampling and testing, surface preparation, brooming, and documentation.

C. Seal, Double Chip. The unit price for Seal, Double Chip includes the cost of filling any large cracks, holes, or divots with a process known as wedging, placing a double application of asphalt emulsion and coarse aggregate, and adding a layer of fog seal to a pavement and the accompanying shoulders, and material sampling and testing, surface preparation, brooming, and documentation.

D. Seal, Shoulder Chip. The unit price for Seal, Shoulder Chip includes the cost of filling any large cracks, holes, or divots with a process known as wedging, placing a single application of asphalt emulsion and coarse aggregate, and adding a layer of fog seal to shoulders and material sampling and testing, surface preparation, brooming, and documentation.

Fog Seal

1. Areas to be fog-sealed will be thoroughly swept 24 to 72 hours after chip seal and prior to application of fog seal. The contractor shall dispose of any materials/debris resulting from cleaning and/or preparation of areas to be fog-sealed.

a. A course of CSS-1h emulsion fog-seal shall then be applied to the chip-and-seal at a rate of 0.10 to 0.15 gal/sy. Ensure the fog seal application results in a uniform coverage of emulsion.

b. The fog seal shall be allowed proper time to set before any traffic will be allowed.

c. Fog-sealing shall not be applied in gutters, for those streets that have them.

2. This work shall be paid for under the bid item “Seal, Single Chip” and “Seal, Double Chip” and shall include all labor, materials, and equipment required to prepare the street surface for fog seal and placement of fog seal.