Ackerman Rd, 680 D404 Explosion proof room Ventilation Project

Location:	Ohio
Posted:	Aug 28, 2026
Due:	Sep 22, 2026
Agency:	Ohio Facility Construction Commission
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	OSU-265802
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Design-Build Contract)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Ackerman Rd, 680 - D404 Explosion proof

Project Name room Ventilation Project

Project Location Ackerman Rd, 680 (2434)

City / County Columbus/Franklin

Owner

The Ohio State University

Delivery Method Design-Build

No. of paper copies requested (stapled, not bound)

Response Deadline 09/22/2026

2:00 p.m. local time

Project Number

OSU-265802

Project Manager

Bill Eblin

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

Submit the Statements of Qualifications (Form F110-330) via email to Ackerman_Rd_680_-

_D404_Explosion_proof_room_Ventil.01_Selection2@docs.e-builder.net. In the subject line, include the project number and

name for the RFQ you are responding to. See Section G of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to William Eblin at eblin.26@osu.edu with the project number and name

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Update existing ventilation system for explosion proof room D404 at 680 Ackerman Road. This project will remove

existing exhaust equipment/duct, and existing roof curb. Procure new exhaust equipment, modify roofing as needed to

install new exhaust equipment/duct and curb, flash in and maintain roofing system. Remove and replace duct servicing

D404 space and include additional “snorkel like type” of exhaust vents in the room. Laboratory operations will be

maintained during this project using a temporary explosion proof storage solution that will need to be supplied by the

project.

Provide permitted drawings from The State of Ohio. Provide infection control measures and protective barriers (HEPA

cart/machine). Provide labor, materials, and equipment to complete the layout and installation of new stainless steel

exhaust pipe for room D404 with fire tape. Provide labor, materials, and equipment to complete the installation of new

exhaust equipment with new support rails and guide wires located on the roof. Provide labor, materials and equipment to

complete the disconnection of existing electrical power to exhaust equipment located on the roof, rework electrical

components to re-route conduit and pull new wire for new exhaust equipment, land and terminate in electrical panel.

Provide labor, materials, and equipment to complete the disconnection and removal of existing exhaust equipment,

stainless steel duct materials, and any associated accessories. Provide labor, materials and equipment to remove existing

exhaust equipment curb, modify roofing as needed to install new exhaust equipment/duct curb, install new equipment

curb, flash in and maintain roofing system. Provide labor, materials, and equipment to complete the removal and

reinstallation of existing ceiling grid as needed to complete the installation of new duct materials. The work will be

completed during normal working hours and will need to be coordinated with onsite staff to ensure limited disruptions to

their ongoing operations. Room D404 will need to be emptied for the project to take place, which will require relocation of

existing materials outside the space in a rated flammable hazardous explosion storage container to allow for the

installation of ventilation materials. If the work needs to shift to after hours or weekends, then the work will need to be re-

evaluated for the shift change.

The Program of Requirements (“POR”) has been developed, as a part of this project by the Criteria Architect/Engineer

(“Criteria A/E”), Karpinski Engineering.

All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority

and/or Owner’s policies and procedures.

This project is required to be designed and delivered within a collaborative BIM-enabled environment following The Ohio

State University BIM Project Delivery Standards. The Primary firm submitting for the project will be required to have the

BIM expertise capable of meeting the aforementioned standards. The Ohio State University BIM Project Delivery

Standards can be accessed via the OSU FOD website: BIM Project Delivery Standards.

The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in

Section 2 of the Ohio State University BIM Project Delivery Standards.

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Request for Qualifications (Design-Build Contract) continued

Design BIM Use Case

2.3.1.1. Model Authoring – Design Intent BIMs (Required for the

Architectural team and the Engineering team)

2.3.1.2. Model Authoring – Design Intent BIMs (Required for the

architectural team, preferred for the engineering team)

2.3.2. Existing Conditions Documentation/Modeling

2.3.3. Program of Requirements (PoR) Validation

2.3.4. Site Design

2.3.5. Model Based User Group Meetings/Reviews

2.3.6. Sustainability (Energy Modeling/Simulation and

Performance)/ Design Simulation/Analysis

2.3.7. Clash Prevention

2.3.8 Quantity Schedule

Construct BIM Use Case

2.4.1. Model Authoring – Trade Coordination BIMs

2.4.2. Model Authoring – Shop/Fabrication BIMs

2.4.3. Clash Detection

2.4.4. Model-based Scheduling (Sequencing/Simulation)

2.4.5. Model-based Estimating (Quantification/Cost Estimating)

2.4.6. Site Analysis Planning

Required Additional Notes

Existing BIM is available

Required Additional Notes

The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in

Section 4 of the Ohio State University BIM Project Delivery Standards

Deliverable

BIM Execution Plan

Design Intent BIMs

Revit Model Rule Set Results

Interim Architectural and Structural

Conformed Design Intent BIMs

Project Base Point

Conformed Design Intent BIMs

Interim Asset Worksheet

Final Asset Worksheet

Required

This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of

meeting this prerequisite and is responsible to support their subcontractors to meet this requirement. The Asset Tagging

Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website

(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;

Building Information Modeling (BIM).

B. Scope of Services

The selected Design-Builder (“DB”), as a portion of its required Scope of Services and prior to submitting its proposal, will

discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost

components, to address the Owner’s project requirements and refine the project schedule. Participate in the Encouraging

Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: develop and

maintain estimates of probable construction cost, Target Value Budget/Target Value Design, project schedules, and

construction schedules; lead and manage the Design Development, Subcontractor Prequalification and Bidding process,

Construction Documents, Construction and Closeout stages.

The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

Refer to the Ohio Facilities Construction Manual additional information about the type and extent of services required for

each. A copy of the standard Agreement can be obtained at the OFCC website at Design-Build Agreement.

The selected DB will be required to sign the standard agreement. No modifications to the requirements in the agreement

will be accepted. Required Professional Liability Insurance will be per General Conditions Articles 10.3.7, 10.3.8 and

10.3.9.

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Request for Qualifications (Design-Build Contract) continued

The preconstruction and construction services are generally described below. Subcontracts including Plumbing, Fire

Protection, HVAC, and Electrical trades will be awarded by the Design-Builder (“DB”) to prequalified vendors using a

competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be

based upon competitive pricing that will be reviewed by the Contracting Authority/Owner, the Criteria A/E and the DB. The

Contracting Authority/Owner shall have access to all books, records, documents, and other data in the DB's possession

related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.

Preconstruction Services: The DB will work cooperatively with the Contracting Authority/Owner, Criteria A/E and Project

Team, and will provide, among other services, schedule development, estimate development, program verification,

schematic design, design development, Guaranteed Maximum Price (GMP) proposal, subcontractor prequalification and

bidding, construction documents preparation, constructability review, permits, budgeting, Target Value Budget/Target

Value Design, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications

are at a stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents")

shall be provided to the DB, together with the Architect/Engineer of Record’s (“AOR”) detailed listing of any incomplete

design elements and the AOR’s statement of intended scope with respect to such incomplete elements (the "Design Intent

Statement"). Contingent upon the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to

the Agreement establishing the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project

Budget established for construction, then the Contracting Authority may terminate the agreement with the DB and seek

proposals from other firms for completion of the Project.

Construction Services: The DB shall construct the Project pursuant to the construction documents and in accordance with

the schedule requirements. The DB shall hold all subcontracts and shall be fully responsible for the means and methods

of construction, weekly progress meetings, testing and inspections, project safety, project completion within the schedule

agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring

compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these

activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-

03-02. The Contracting Authority reserves the right to approve the DB’s selection of subcontractors and any supplemental

terms to the subcontract form.

The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors

and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within

Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:

https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-

Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

The DB will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge

Policy, which incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background

Check Policies, as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The DB is responsible for

all costs incurred related to compliance with these policies.

This project will have state of Ohio Prevailing Wage Rates. Obtain the Wage Rate Determination by emailing the

University Prevailing Wage Coordinator at prevailingwage@osu.edu.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (DB)

2. Sustainable Design Experience

3. Projects delivered in a collaborative BIM-enabled environment

4. Experience designing and installing HVAC in a continuously operating Medical Laboratory.

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must have been completed by the Design Build Firm.

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Request for Qualifications (Design-Build Contract) continued

Funding / Estimated Budget

Total Project Cost $506,000.00

Construction Cost $380,000.00

State Funding

Other Funding

$0.00

$506,000.00

Anticipated Schedule

DB Preconstruction Services Start

Construction Stage Notice to Proceed

Substantial Completion of all Work

DB Services Completed

11/ 2026

03/ 2027

06/ 2027

08/ 2027

EDGE Participation Goal

Percent of the DB’s total compensation

excluding DB’s Contingency*

*Preconstruction Stage Compensation plus Contract Sum

minus DB’s Contingency

F. Evaluation Criteria for Selection

Selection Criteria: The DB will be selected using (i) qualifications-based process during the Request for Qualifications

(RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal (RFP) stage. The

qualifications-based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating

proposals from short listed firms will include such factors that are determined to derive or offer the greatest value to the

State and Owner, combining both qualifications and fee.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the

qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After

evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates

that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are

qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit

pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,

itemized construction stage general conditions costs, construction stage contingency percentage, construction stage

design fee percentage, and design-build fee percentage. The short-listed candidates will also receive (i) form of the

Agreement with the Contracting Authority containing the contract terms and conditions, (ii) set of the most recent criteria

documents and (iii) proposed Project schedule.

Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually

with the Contracting Authority/Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an

opportunity to ask the Contracting Authority/Owner questions in an individual setting to help the firms prepare their

responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-

proposal meetings.

At the pre-proposal meeting, short-listed firms will be required to submit the completed Contractor Pre-Work Evaluation

form, available here https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting

Authority/Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key

personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be

prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and

EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the

interviews.

Selection Schedule: Tentative schedule is subject to change.

Qualifications Due

RFP issued to the Short-Listed Firms

Proposals Due

Interviews

Selection of DB

09/22/2026

09/28/2026

10/23/2026

11/04/2026

11/06/2026

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for

any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall

have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right

to waive minor variations in the selection process.

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Request for Qualifications (Design-Build Contract) continued

Interested firms are required to address their BIM project delivery experience and how they will implement Building

Information Modeling (“BIM”) on the project by documenting:

 The ability for the entire team to effectively collaborate and share models and data.

 Each discipline model manager and their relevant experience.

 How you support a subcontractor that does not have sufficient BIM experience to meet the above expectations.

Interested DB firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form

in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with

and use EDGE-certified Business Enterprise(s), as a part of the DB’s team. The EDGE Affidavit and / or waiver request

letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the DB’s

Proposal. Both forms can be accessed via the OFCC website at Procurement Forms.

If the DB firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested DB firms must indicate on their Statement of Qualifications, the locations where their services will be performed

in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to

providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases

from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to

be rejected.

G. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at Procurement Forms.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and

subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following

information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals

which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the

Project.

2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget

(e.g., a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the

construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's

current limits of liability for commercial general liability, employer's liability, business automobile liability, and

professional liability insurance.

3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the

Project

a. The project team (Owner / C-AE / DB) will be required to utilize eBuilder, the University’s Project

Management System, for all compatible services required by the University. Please comment on

incorporating this system into your construction services and in conjunction with your prescribed corporate

project management systems, if any.

4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a

competitive process and, if so, the nature of the work and capability to self-perform.

5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the

Project.

6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.