RFP26-016 Baker Roof Replacement

Location:	Missouri
Posted:	Apr 1, 2026
Due:	Apr 24, 2026
Agency:	Missouri Western State University
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL RFP26-016

FOR

BAKER ROOF REPLACEMENT

Submission Deadline: April 24, 2026

2:00 p.m. CST

Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department

at purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to

the Purchasing Department until 9:00 a.m. CST on April 16, 2026. Questions received after this date may not be

answered. Please reference RFP26-016 on all correspondence. Answers to the submitted questions will be emailed

to each Vendor as an addendum to this solicitation by April 17, 2026. It is the responsibility of all interested parties

to read this information and return it as part of the RFP confirming receipt.

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Table of Contents

Description ............................................................................................................................................................ 3

Extent of Work ...................................................................................................................................................... 3

Submittals .............................................................................................................................................................. 3

Product, Delivery, Storage, and Handling.................................................................................................... 4

Work Sequence ..................................................................................................................................................... 5

Use of the Premises ............................................................................................................................................. 5

Existing Conditions.............................................................................................................................................. 5

Mandatory Pre-Bid Meeting ............................................................................................................................. 5

Temporary Facilities and Controls ................................................................................................................ 6

Job Site Protection ............................................................................................................................................... 6

Safety ....................................................................................................................................................................... 7

Workmanship ....................................................................................................................................................... 7

Quality Assurance ............................................................................................................................................... 8

Job Conditions, Cautions, and Warnings ...................................................................................................... 9

Warranty................................................................................................................................................................ 9

Products................................................................................................................................................................10

Execution ..............................................................................................................................................................12

Submission Deadline ........................................................................................................................................15

Timeline ................................................................................................................................................................15

Prevailing Wage.................................................................................................................................................16

Bid Bond ...............................................................................................................................................................16

Evaluation ............................................................................................................................................................16

Attachment A: Questionnaire ........................................................................................................................17

Attachment B: Response Cover Sheet ..........................................................................................................19

University Standard Terms and Conditions ..............................................................................................20

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Description

A. Remove all the modified roofing material on the north section and the two (2) south sections and replace

with TPO roofing at the Missouri Western State University (MWSU) Baker Fitness Center located at

4525 Downs Drive in St. Joseph, MO, 64507. This will include metal flashings, copings, scuppers,

waterheads, and downspouts.

B. The project consists of installing Carlisle SynTec’s Sure-Weld (TPO) Adhered Roofing System as

outlined below:

Apply the Sure-Weld Adhered Roofing System in conjunction with Insulbase Polyiso for main roof

sections, and Taper 1/8” per 1’0” Taper Polyiso 1” start for the canopy roofs (plywood deck), after tear

off of the existing modified roof to expose the Tectum deck in main roof sections, plywood deck in

canopy sections, for verification of suitable substrate as specified in this specification.

C. Replace any damaged Tectum decking panels as needed and specified on drawing. Replacement

Tectum decking panels will be provided by MWSU.

Extent of Work

A. Provide all labor, material, tools, equipment, and supervision necessary to complete the installation

of the Sure-Weld reinforced TPO (Thermoplastic Polyolefin) Adhered Roofing System including

flashings and insulation as specified herein and as indicated on the drawings in accordance with

the manufacturer's most current specifications and details.

B. The roofing contractor shall be fully knowledgeable of all requirements of the contract documents

and shall make themselves aware of all job site conditions that will affect their work.

C. The roofing contractor shall confirm all given information and advise the building owner, prior to

bid, of any conflicts that will affect their cost proposal.

D. Any contractor who intends to submit a bid using a roofing system other than the approved

manufacturer must submit for pre-qualification in writing fourteen (14) days prior to the bid date.

Any contractor who fails to submit all information as requested will be subject to rejection. Bids

stating “as per plans and specs” will be unacceptable.

Submittals

Prior to starting work, the roofing contractor must submit the following:

1. Shop drawings showing layout, details of construction, and identification of materials.

2. A sample of the manufacturer's Membrane System Warranty.

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3. Submit a letter of certification from the manufacturer which certifies the roofing contractor

is authorized to install the manufacturer's roofing system and lists foremen who have

received training from the manufacturer along with the dates training was received.

4. Certification from the membrane manufacturer indicating the membrane thickness over the

reinforcing scrim (top ply membrane thickness) is nominal 15 mil or thicker.

5. Certification of the manufacturer's warranty reserve.

B. Upon completion of the installed work, submit copies of the manufacturer's final inspection to the

specifier prior to the issuance of the manufacturer's warranty.

Product, Delivery, Storage, and Handling

A. Deliver materials to the job site in the manufacturer's original, unopened containers or wrappings

with the manufacturer's name, brand name and installation instructions intact and legible. Deliver

in sufficient quantity to permit work to continue without interruption.

B. Comply with the manufacturer's written instructions for proper material storage.

1. Store Sure-Weld membrane in the original undisturbed plastic wrap in a cool, shaded area.

Sure-Weld membrane that has been exposed to the elements for approximately 7 days must

be prepared with Carlisle Weathered Membrane Cleaner prior to hot air welding.

2. Store curable materials (adhesives and sealants) between 60°F and 80°F in dry areas

protected from water and direct sunlight. If exposed to lower temperature, restore to 60°F

minimum temperature before using.

3. Store materials containing solvents in dry, well-ventilated spaces with proper fire and

safety precautions. Keep lids on tight. Use before expiration of their shelf life.

4. The roofing contractor shall confirm all given information and advise the building owner,

prior to bid, of any conflicts that will affect their cost proposal.

5. Any contractor who intends to submit a bid using a roofing system other than the approved

manufacturer must submit for pre-qualification in writing fourteen (14) days prior to the

bid date. Any contractor who fails to submit all information as requested will be subject

to rejection. Bids stating "as per plans and specs" will be unacceptable.

C. Any materials which are found to be damaged shall be removed and replaced at the applicator's

expense.

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Work Sequence

A. Schedule and execute work to prevent leaks and excessive traffic on completed roof sections. Care

should be exercised to provide protection for the interior of the building and to ensure water does

not flow beneath any completed sections of the membrane system.

B. Do not disrupt activities in occupied spaces.

Use of the Premises

A. Before beginning work, the roofing contractor must secure approval from the building owner's

representative for the following:

1. Areas permitted for personnel parking.

2. Access to the site.

3. Areas permitted for storage of materials and debris.

4. Areas permitted for the location of cranes, hoists and chutes for loading and unloading

materials to and from the roof.

B. Interior stairs or elevators may not be used for removing debris or delivering materials, except as

authorized by the building superintendent.

Existing Conditions

A. If discrepancies are discovered between the existing conditions and those noted on the drawings,

immediately notify the owner's representative by phone and solicit the manufacturer's approval

prior to commencing with the work. Necessary steps shall be taken to make the building watertight

until the discrepancies are resolved. Any conditions which are not shown on the shop drawings

should be indicated on a copy of the shop drawing and included with bid submittal if necessary to

clarify any conditions not shown.

Mandatory Pre-Bid Meeting

B. A pre-bid meeting will be held at the job site. Meet at the back side of Baker near the football

scoreboard on Tuesday April 14th at 10:00 AM with Brian Harrah. He can be reached at 816-689-

9790 if there are any questions.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP26-016 Baker Roof Replacement

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