Vacant Lot & Vacant House Grass Cutting and Light Debris Removal Services – 2026 Season
| Location: | Michigan |
|---|---|
| Posted: | Apr 24, 2026 |
| Due: | May 4, 2026 |
| Agency: | City of Inkster |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | INK-DPS-2026-GLC01 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
INK-DPS-2026-GLC01
|
| Bid Title: |
Vacant Lot & Vacant House Grass Cutting and Light Debris Removal Services – 2026 Season
|
| Category: | Public Works Bids Opportunities |
| Status: | Open |
| Additional Status Information: | The City reserves the right to accept or reject any or all submissions and waive irregularities. |
| Bid Recipient: | City of Inkster – Department of Public Services |
|
Attachment Preview
REQUEST FOR QUALIFICATIONNS FOR VACANT LOT AND VACANT HOUSE
GRASS CUTTING AND LIGHT DEBRIS REMOVAL SERVICES
Bids must conform to the attached specifications as detailed on Page 3 – Bid Submission
Requirements
All bids must either be emailed to dps@cityofinkster.com or mailed/hand delivered to the Inkster
City Clerk’s office by May 4, 2026, 3:00 pm EDT,
Bids that are mailed or hand delivered shall be sent to the following address:
City of Inkster City Hall
26215 Trowbridge
Inkster, MI 48141
Attention: City Clerk
The envelope must be sealed and labeled "City of Inkster Vacant Lots and Vacant Houses
Emails must include “City of Inkster Vacant Lots and Vacant Houses” in the subject line
The City of Inkster reserves the right to accept or reject, completely or in part, any or all
submissions and to waive any irregularity in the best interest of the City of Inkster.
If you have any questions regarding specifications, contact Inkster Department of Public Services
via email at dps@cityofinkster.com
INSTRUCTIONS TO BIDDERS
Proposals shall be for the services and items as specified herein.
Proposal shall be addressed to the City and submitted in accordance with the specifications
referenced above.
The City of Inkster reserves the right to reject or accept any or all proposals, in whole or in part, and
waive any irregularities or formalities therein.
MINIMUM CAPACITY & EQUIPMENT EXPECTATIONS
The contractor must demonstrate sufficient equipment, crew, and supervision to complete the
assigned work within the City’s projected time limits. As a minimum expectation for one work
package, each bidder shall identify and be able to provide at least two (2) primary cutting units, one
(1) debris haul vehicle or trailer, hand tools for trimming and cleanup, and a contact/supervisor who
can be reached by DPS during all work hours. The City may require additional equipment
depending on the area awarded.
www.CityofInkster.com
Primary cutting units shall include Utility Tractor (Engine HP 44 or greater or PTO HP 38 or
greater) and Rotary Cutter (width 5 ft or greater and Cutting Height 3” or less).
All machinery, equipment, and related attachments must meet OSHA safety standards and all State
and local requirements. The contractor shall reimburse, repair, or replace any cultivated area, fence,
sign, sidewalk, building, pole, hydrant, or other City or private property damaged by careless or
accidental use of equipment or machinery in the performance of this contract.
EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this contract, the contractor shall not discriminate against any employee
or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of
employment because of race, color, religion, sex, national origin, age, height, weight, or marital
status.
INSURANCE AND BOND REQUIREMENTS
The contractor shall carry Worker’s Compensation Insurance, General Liability Insurance, Property
Damage Insurance, and Automobile Insurance with the following minimum limits, unless higher
limits are required by the City before award:
Worker’s Compensation
Statutory
General Liability
$500,000.00
Property Damage
$500,000.00
Automobile Liability
$500,000.00
Performance / Surety Bond
$100,000.00
The City shall be named as an additional insured on the contractor’s liability policy. The City
reserves the right to amend or increase insurance requirements during the life of the contract as
permitted by law and contract documents.
www.CityofInkster.com
BID SUBMISSION REQUIREMENTS / CHECKLIST
Each bidder shall submit a complete bid package. Incomplete submissions may be rejected by
the City. At a minimum, the bid package should include the following:
1. Company Information, including legal business name, mailing address, telephone number,
email address, and name of primary contact person.
2. Proof of Business Status, including documentation showing the bidder is properly organized
and authorized to do business in the State of Michigan, if applicable.
3. List of Equipment dedicated to this contract, including mowers, tractors, trucks, trailers,
trimmers, and other equipment the bidder will use to perform the work.
4. Proof of Equipment Ownership, Lease, or Availability for all equipment proposed for use
under the contract.
5. Staffing Plan, including the number of crews, operators, laborers, supervisors, and any
subcontractors proposed for the work.
6. Experience Statement describing the bidder’s experience performing similar grass cutting,
vacant lot maintenance, and debris removal work.
7. References, including at least three references for similar work performed, preferably
including municipal or government clients.
8. Proposed Operations Contact, identifying the person who will be responsible for scheduling,
daily communication, issue reporting, and coordination with the City.
9. Certificate of Insurance or other acceptable evidence showing the bidder can meet the
insurance requirements of the contract.
10. Bond documentation, if required by the specifications, or a statement acknowledging the
bidder’s ability to provide the required bond upon award.
11. Acknowledgment of Scope and Specifications, confirming the bidder has reviewed and
agrees to comply with all bid specifications, mowing standards, debris handling
requirements, reporting requirements, inspection procedures, and performance standards.
12. Proposed Subcontractor List, if any subcontractors will be used, including the type of work
each subcontractor will perform.
13. Addenda Acknowledgment, confirming receipt of any addenda issued by the City prior to
the RFQ due date.
14. Any other forms, affidavits, disclosures, or certifications specifically required by the bid
documents.
www.CityofInkster.com
BID WORK OVERVIEW/SPECS
1. The contractor shall cut all assigned vacant lots and vacant house parcels as directed by
DPS. Work shall be performed only on properties assigned by the City.
2. The City may assign work by area, route, block, package, or service tier. The three service
tiers for this RFQ are: Tier 1 Full Cut, Tier 2 Window Cut, and Tier 3 Special / Spot Cut.
Definitions are provided in Exhibit 'A'.
3. Before cutting begins on each lot, the contractor shall inspect the lot for hidden objects,
debris, holes, hazardous material, or other unsafe conditions.
4. Grass and weeds shall be visibly and uniformly cut. The target cut height is approximately
two and one-half (2-1/2) to three (3) inches, and no completed area shall exceed four (4)
inches in height after the cut.
5. The contractor shall trim with grass trimmers around fences, trees, poles, signs, hydrants,
walls, foundations, and other fixed objects so the lot presents a clearly cut appearance.
6. The contractor shall pick up and remove grass clippings from each lot. Grass shall not be
mulched and left behind. No visible grass piles, rows, or accumulations shall remain on the
lot, sidewalk, curb, street, alley, or adjacent property after the work is complete.
7. Light and moveable debris shall be removed before or during cutting so paper, bottles, cans,
plastic, small branches, and similar nuisance material are not shredded or spread by
equipment.
8. The priority is to transport light and moveable, non-hazardous debris to the DPS yard for
disposal. If moveable debris is too large to safely transport in the contractor’s vehicle, it
shall be placed neatly at the curb for City pickup and documented in the daily report.
9. If debris is too large, too heavy, hazardous, or otherwise unsafe to move without special
equipment, the contractor shall not disturb it and shall notify DPS the same day with the lot
address, description, and photographs.
10. Reasonable guidelines for debris handling are set forth in Exhibit 'B'. The City may direct
whether a lot should be completed, partially completed, or held pending bulk debris removal
by DPS or another City contractor.
11. Grass clippings, plant material, dust, and loose debris shall not be blown into the street.
Sidewalks, curbs, and paved areas adjacent to the lot shall be cleaned before the crew leaves
the site.
12. The contractor shall furnish all labor, supervision, equipment, hand tools, fuel, personal
protective equipment, and transportation necessary to perform the work.
13. Mowing may take place Monday through Friday from 7:00 a.m. to 7:00 p.m. Saturday and
Sunday work may be approved by DPS if deemed necessary.
14. The contractor shall follow the mowing schedule prepared or approved by DPS. Any
variation from the schedule must be approved in advance in writing.
15. A daily log and weekly mowing record must be submitted to DPS no later than five business
days after work is completed. Payment requests may be submitted monthly and will be
satisfied following the city’s vendor payment schedule.
16. The contractor shall maintain before-and-after photographs for any lot where oversized
debris, partial cuts, inaccessible areas, or safety concerns are reported. The City may require
photographs for any lot on request.
17. The City may perform random inspections prior to processing payments. If a lot does not
meet the standards of this RFQ, the contractor shall complete a re-cut or re-clean within one
(1) business day after notice, at no additional cost.
18. Each assigned cutting cycle shall be completed within ten (10) business days, unless
otherwise noted.
www.CityofInkster.com
19. If the contractor fails to keep up with the work as required, the City reserves the right to hire
additional contractors to complete the work. Any additional cost may be charged/deducted
against the original contractor as allowed by contract.
20. The City may ask for extra cuttings, revise routes, adjust service tiers, or modify the mowing
schedule as needed during the season.
21. Illegal dumping is strictly prohibited. Any contractor caught dumping debris, rubbish, or
litter at an unauthorized location shall be subject to immediate contract action, including
termination.
22. This contract may include the option to negotiate additional cutting seasons, upon terms and
conditions approved by the City and the contractor.
23. All bidders shall comply with the City of Inkster Code of Ordinances and all other
applicable federal, state, and local requirements.
24. Bidders are responsible for examining the work areas and conditions before submitting a
bid. No claim for additional payment based on lack of site familiarity will be entertained.
**Please note: Bidders should inspect and measure areas as needed. Amount of equipment required
may vary from location to location.
www.CityofInkster.com
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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