2026 Barton Dam - Security Improvements

Location:	Michigan
Posted:	Jan 14, 2026
Due:	Feb 26, 2026
Agency:	City of Ann Arbor
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RFP 26-08
Publication URL:	To access bid details, please log in.

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PUBLIC IMPROVEMENT REQUEST FOR PROPOSAL

RFP# 26-08

2026 Barton Dam – Security Improvements

City of Ann Arbor

Public Services Area / Water Treatment Services Unit

Due Date: February 26, 2026 by 2:00 p.m. (local time)

January, 2026

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF WORK.................................................................................. 11

SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 13

SECTION IV: ATTACHMENTS .................................................................................... 19

Attachment A – Sample Standard Contract

Attachment B – General Declarations

Attachment C – Legal Status of Bidder

Attachment D – Prevailing Wage Declaration of Compliance Form

Attachment E – Living Wage Declaration of Compliance Form

Attachment F – Living Wage Ordinance Poster

Attachment G – Vendor Conflict of Interest Disclosure Form

Attachment H – Non-Discrimination Ordinance Declaration of Compliance Form

Attachment I – Non-Discrimination Ordinance Poster

Attachment J – Non-Disclosure Agreement

Sample Certified Payroll Report Template

SECTION V: DETAILED SPECIFICATIONS

SECTION VI: SOIL BORING LOGS

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The purpose of this Request for Proposal (RFP) is to select a firm to provide

construction services to improve security at Barton Dam, embankments, and adjacent

powerhouse.

Prospective Bidders shall be required to complete a Non-Disclosure Agreement (NDA)

before Bid Drawings, Detailed Specifications and Soils information are provided. The

NDA form can be found in Section IV. Completed NDA form should be submitted to

paul.malocha@stantec.com. Upon completion and submission to the City, Bid

Drawings, Detailed Specifications and Soils information will be provided electronically

to the Bidder's designated contact via an encrypted email.

B. BID SECURITY

Each bid must be accompanied by a certified check or Bid Bond by a surety licensed

and authorized to do business within the State of Michigan, in the amount of 5% of the

total of the bid price.

Proposals that fail to provide a bid security upon proposal opening will be

deemed non-responsive and will not be considered for award.

C. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions

of this RFP.

All questions shall be submitted on or before February 5, 2026 at 5:00 p.m. (local

time), and should be addressed as follows:

Scope of Work/Proposal Content questions and completed Non-Disclosure

Agreement (NDA) shall be e-mailed to Paul Malocha, Project Engineer, Stantec

Consulting Michigan Inc. (Stantec) - paul.malocha@stantec.com

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective bidder be in doubt as to the true meaning of any portion of

this RFP, or should the prospective bidder find any ambiguity, inconsistency, or

omission therein, the prospective bidder shall make a written request for an official

interpretation or correction by the due date for questions above.

All interpretations, corrections, or additions to this RFP will be made only as an official

addendum that will be posted to a2gov.org and MITN.info and it shall be the

prospective bidder’s responsibility to ensure they have received all addenda before

submitting a proposal. Any addendum issued by the City shall become part of the

RFP, and must be incorporated in the proposal where applicable.

D. PRE-PROPOSAL MEETING

A pre-proposal conference for this project will be held:

WHEN: January 29, 2026, at 10:00 a.m.

WHERE: Ann Arbor Water Treatment Plant, 919 Sunset Rd., Ann Arbor,

Michigan 48103.

A site walkthrough will be conducted after the meeting.

The meeting is not mandatory; however, it is highly recommended that interested

offerors attend the meeting. The purpose of this meeting is to discuss the project with

prospective offerors and to answer any questions concerning RFP 26-08. Any

questions and answers furnished in the pre-proposal meeting will not be official until

verified in writing through an addendum.

E. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format

provided in Section III. No other distribution of proposals is to be made by the

prospective bidder. An official authorized to bind the bidder to its provisions must sign

the proposal. Each proposal must remain valid for at least one hundred and twenty

(120) days from the due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward,

concise description of the bidder’s ability to meet the requirements of the RFP. No

erasures are permitted. Mistakes may be crossed out and corrected and must be

initialed in ink by the person signing the proposal.

F. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised primarily of staff from the City will complete the

evaluation.

If interviews are desired by the City, the selected firms will be given the opportunity to

discuss their proposal, qualifications, past experience, and their fee proposal in more

detail. The City further reserves the right to interview the key personnel assigned by

the selected bidder to this project.

All proposals submitted may be subject to clarifications and further negotiation. All

agreements resulting from negotiations that differ from what is represented within the

RFP or in the proposal response shall be documented and included as part of the final

contract.

G. SEALED PROPOSAL SUBMISSION

All proposals are due and must be delivered to the City on or before, February

26, 2026, 2:00 p.m. (local time). Proposals submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each respondent should submit in a sealed envelope

• one (1) original proposal

• two (2) additional proposal copies

• one (1) digital copy of the proposal preferably on a USB/flash drive

as one file in PDF format

Proposals submitted should be clearly marked: “RFP No. 26-08 – 2026 Barton Dam

Security Improvements” and list the bidder’s name and address.

Proposals must be addressed and delivered to:

City of Ann Arbor

c/o Customer Service

301 East Huron Street

Ann Arbor, MI 48107

All proposals received on or before the due date and time will be publicly opened and

recorded on the due date. No immediate decisions will be rendered.

Hand delivered proposals may be dropped off in the Purchasing drop box located in

the Ann Street (north) vestibule/entrance of City Hall which is open to the public

Monday through Friday from 8 a.m. to 5 p.m. (except holidays). The City will not be

liable to any prospective bidder for any unforeseen circumstances, delivery, or postal

delays. Postmarking on the due date will not substitute for receipt of the proposal.

Bidders are responsible for submission of their proposal. Additional time will not be

granted to a single prospective bidder. However, additional time may be granted to

all prospective bidders at the discretion of the City.

A proposal may be disqualified if the following required forms are not included

with the proposal:

• Attachment B - General Declarations

• Attachment D - Prevailing Wage Declaration of Compliance

• Attachment E - Living Wage Declaration of Compliance

• Attachment G - Vendor Conflict of Interest Disclosure Form

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

due date & time	bid description	bid #	primary contact	status
February 26, 2026 2:00PM	2026 Barton Dam - Security Improvements	RFP 26-08	Paul Malocha	Open