184 - Lawn Sprinkler Maintenance
| Location: | Ohio |
|---|---|
| Posted: | Apr 24, 2026 |
| Due: | May 7, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
184 - Lawn Sprinkler Maintenance
File Number: 184
Closing Date: May 7, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Derek Hendrix
216-664-3922
hendrixd@cpp.org
Procurement Folder
158975
RFB No.
RFB 2004 202600000000184
RFB Description
Lawn Sprinkler Maintenance - 2026
RFB Closing Date/Time
May 07, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2004
May 07, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Lawn Sprinkler Maintenance - 2026
Item Quantity/
UOM
Event Date
Service
Dates
From
To
.
NOTE: All Work Shall Be Charged on a per Hour Basis at your Hourly Labor Rate of $__________ per Hour
Catalog
Discount
Bidder to Quote Discount and/or Mark-Up from Current Manufacture Price List:
Discount from List Price __________% /Mark-Up from List Price:___________%
*****(Bidder to Indicate to CPP if Quoting Discount from List Price or Mark-Up from List Price with the Bid Submission)*****
The Awarded Vendor SHALL Supply the Most Current Manufactures Price List/Catalog to the Division Representative Upon the Receipt of
Purchase Order.
The Awarded Vendor MUST Provide a Quote Upon Request that Includes the Bid Discount and/or Mark-Up Based Upon the Manufacturer/
Distributor List Price. If a Greater Discount Is In Effect at the Time of the Order, Vendor is To Offer the Greater Discount (Cost Saving) at
the Time of the Order is Requested.
*****Delivery: The Material/Parts Shall Be Delivered FOB WITHOUT Any Additional Charges*****
.
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Purchase Order Not to Exceed $5,000.00*****
.
*****Quantities & Orders May Vary*****
.
.
*****Please See Attachments for Additional Details & Specifications*****
.
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
.
Upon Receipt of Purchase Order, Successful Bidder MUST Provide the Following:
1. Proof of Current Bureau of Workers' Compensation (BWC) Certificate
2. Proof of Liability Insurance
.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Derek Hendrix
216-664-3922
hendrixd@cpp.org
Procurement Folder
158975
RFB Closing Date/Time
May 07, 2026 3:00 PM
RFB No.
RFB 2004 202600000000184
RFB Description
Lawn Sprinkler Maintenance - 2026
Department/Division Public Bid Opening Date/Time
2004
May 07, 2026 3:00 PM
Ship To:
CPP - Administration
CPP - Administration
1300 Lakeside Ave
Cleveland, OH 44114
Vendor Response
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
INVITATION TO BID
(This is not an order.)
Page 3 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Derek Hendrix
216-664-3922
hendrixd@cpp.org
Procurement Folder
158975
RFB Closing Date/Time
May 07, 2026 3:00 PM
RFB No.
RFB 2004 202600000000184
RFB Description
Lawn Sprinkler Maintenance - 2026
Department/Division Public Bid Opening Date/Time
2004
May 07, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
STATE:
ZIP CODE:
FED ID # / SSN #:
PHONE NO.:
FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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