RFQ 26-513 Replace Five (5) Rooftop Air Conditioning Units at N. Regional WWTP

Location:	Louisiana
Posted:	May 21, 2026
Due:	Jun 11, 2026
Agency:	City of Shreveport
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Publication URL:	To access bid details, please log in.

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City of Shreveport

REQUEST FOR QUOTE

Solicitation Form for Construction

(RFQ) #26-513

REPLACE FIVE (5) ROOFTOP AIR CONDITIONING UNITS AT N. REGIONAL

WWTP

INDEX OF RFQ FORMS

Any Reference to Bid shall mean Quote. Any reference to

BIDDER shall mean Quoter.

Page Numbers

Request for Quotes (Do not return with quote)

Quote Form (COS RFQ FORM #1)

Corporate Resolution or Written Evidence (see Page 21 for example of Corporate Resolution)

-------

NOTE: THE REQUIRED COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF

THE REQUIRED COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.

Special Instructions/Provisions

4-12

Standard Contract

13-22

Insurance & Bond Requirements

23-26

Fair Share Program Requirements

27-38

Adjudicated Property Affidavit

Felony Conviction/E-Verify Affidavit

Format for the Return Envelope

Scope of Work, Specifications, and Special Provisions

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE

AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

1.0 Standard Specifications for Infrastructure Improvements 2015 Edition & Standard Plans for Infrastructure Improvements 2015 Edition.

These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 &

www.shreveportla.gov/DocumentCenter/View/5567.

2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer

be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard

Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business,

then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve

Memorial Library or at most library branches.

3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, Appendix B, must be furnished within five (5) working days after the City

executed contract is picked up by the prime contractor.

4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Quoter after the opening.

Revised 12-04-19

Page 1 of 42

AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE

Posted Date:

May 21, 2026

DO NOT RETURN THIS PAGE-FAXED OR EMAILED QUOTES NOT ACCEPTED

REQUEST FOR QUOTE (RFQ)

City of Shreveport

Renee Anderson, Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

QUOTES MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM

TO SEND

ELECTRONIC

QUOTE

June 11, 2026 BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON:

THEN PUBLICLY

OPENED

THIS IS NOT AN ORDER

Quote No. RFQ # 26-513

QUOTE TITLE:

PREQUOTE SITE VISIT:

REPLACE FIVE (5) ROOFTOP AIR CONDITIONING UNITS AT N.

REGIONAL WWTP

MANDATORY SITE VISIT

North Regional WWTP

2320 N. Regional Rd

Shreveport, LA 71107

Contact: Marvin Inman, Plant Supervisor, at 318-780-3816 to schedule a site visit

EMAIL QUESTIONS TO:

kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: (318) 673-5408

QUOTE BOND IS NOT REQUIRED.

Designers Estimate: $68,000.00

Quotes received after the time specified for opening cannot be considered for an award.

Louisiana State Licensing Board for Contractors License Project Mechanical, Heat, Air Conditioning, Ventilation, Duct Work

Classification Required when Total Quote is $50,000 or more: and Refrigeration

Number of signs to be provided and installed by the contractor: N/A Number of days: 30 Working days

CONSTRUCTION REQUIREMENTS

For paper quotes, if you do not provide all of the required COS Quote Forms or the information required on the forms, then your

quote may be declared as non-responsive. The quote forms are clearly identified as COS Quote Form #1, 2 & etc. near the top

right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC QUOTE/QUOTE NOTICES

The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and receive

bid notices by email, register with BidNetDirect. Registration is free. Contractors have the option to submit bids & bid bonds,

electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect

shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,

provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of

bids by e-mail, send your request to kimberly.floyd@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the

Purchasing Agent at least five days before the quote opening at (318) 673-5450

When the total Quote with alternates is $250,000 or more, do not submit a quote. If there are not any contractors who submit a quote

for less than $250,000, then we will reissue this project as an IFB.

Page 2 of 42

COS PUBLIC WORKS QUOTE FORM #1 (04-25-19)

This is not a Contractor Agent Quote

QUOTES TO BE DELIVERED TO:

QUOTE FOR:

City of Shreveport

Replace Five (5) Rooftop Air

Office of the Purchasing Agent

Conditioning Units at North Regional

Government Plaza

WWTP

505 Travis Street-Suite 610

Shreveport, LA 71101-3042

RFQ #26-513

(Owner to provide name and address of owner)

(Owner to provide name of project and other identifying information)

The undersigned Quoter hereby declares and represents that she/he; a) has carefully examined and understands the RFQ

Documents, b) has not received, relied on, or based his Quote on any verbal instructions contrary to the RFQ Documents or

any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor,

materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the

construction and completion of the referenced project, all in strict accordance with the RFQ Documents prepared by:

Owner to provide name of entity preparing quote documents)

and dated:

Acknowledgement of addenda: The Quoter acknowledges receipt of the following ADDENDA:

TOTAL BASE QUOTE: For all work required by the RFQ Documents (including any and all unit prices designated Base

Quote * but not alternates) the sum of:

(Total Base Quote written in words)

Dollars ($

)

(Total Base Quote written in figures)

ALTERNATES: For any and all work required by the RFQ Documents for Alternates including any and all unit prices

designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF QUOTER:

TITLE OF AUTHORIZED SIGNATORY OF QUOTER:

SIGNATURE OF AUTHORIZED SIGNATORY OF QUOTER **:

DATE:

_______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK

BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the form. The

number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed

by LA R.S. 38:2212(B)(5).

Page 3 of 42

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS

1.0

STATE CONTRACTOR’S LICENSE

1.1

A State Contractors License is only required when the Total Quote is $50,000 or more.

1.2

When required, the Contractor shall certify that he is licensed under Louisiana Revised Statute 37:2150, et seq.

and show his or her license number on the quote schedule and on the outside of the quote envelope. In the case

of an electronic quote, a contractor must submit an authentic digital signature on the electronic quote

accompanied by the contractor’s license number, when required.

1.3

The licensee shall not be permitted to quote or perform any type or types of work not included in the classification

under which his license was issued.

1.4

Any construction quote that does not require the contractor to hold an active license shall state EXEMPTION on

the quote envelope.

1.1

WHEN QUOTING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ

CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.

2.0

PERMITS, TAXES AND FEES

2.1

All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees as

required by Federal, State or Local Government Agencies.

3.0

CLARIFICATION/SUBSTITUTION REQUESTS

3.1

Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

3.2

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Request for Quote.

3.3

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes will

be given consideration.

3.4

Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and when

issued will be on file in the Purchasing Agent’s office.

3.4.1

All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such addenda.

3.4.2

The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.4.3

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays, and Sundays) before the scheduled quote opening then the opening of

quotes shall be extended at least seven but not more than twenty-one working days. Louisiana R.S. 38:2212

3.4.4

It shall be the Quoter’s responsibility to make inquiry as to the Addenda issued.

4.0

EXISTING CONDITIONS

4.1

Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully

examined by them.

4.2

Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the

execution of the work under the conditions of this quote.

4.3

The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any

obligation with respect to this quote or to the contract.

5.0

PERFORMANCE/PAYMENT/MAINTENANCE BOND

5.1

An acceptable Performance/Payment/Maintenance Bond will be required of the successful quoter as follows:

5.1.1

When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

5.1.2

5.1.3

When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be

required.

6.0

BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS

6.1

The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding

requirements of nonresident contractors.

Page 4 of 42

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED

6.2

Beginning January 1, 1987, the Department’s registration and bonding requirements must be met before the

nonresident contractor can obtain any building permit, license, or certificate necessary to lawfully commence any

construction project.

6.3

Any person failing to register any contract or execute the bond required by the statutes may be denied the right to

perform such contracts.

6.4

A temporary injunction may be issued to prevent any activities in the performance of such contracts until the

contractor complies with the necessary requirements.

6.5

The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction

contract, whichever is greater.

6.6

Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the

following conditions are considered resident contractors for purposes of taxation by the Department:

6.7

Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to quoted work.

6.8

Corporations which have operated permanent business facilities in Louisiana for at least one year prior to

QUOTED work.

6.9

Corporations with at least 50% of outstanding and issued common stock owned by individuals who have

maintained their domiciles in Louisiana for at least one year prior to QUOTED work.

6.10

Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a 50%

ownership interest shall be considered resident contractors.

6.11

A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject to

the contract registration and bonding requirements of the Department.

6.12

For questions or additional information, call the Sales Tax Section at 225/219-7656 Option 1.

6.13

Employers Required to File Form L-3.

6.14

Every employer must file an Employer’s Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on or

before January 31 of the current calendar year, accompanied by copies of the employees’ W-2 forms and Wage

and Tax Statement forms (Form L-2).

6.15

Pre-addressed forms are included in the Employer’s Withholding Tax Returns and Reconciliation coupon booklets.

6.16

Any employer, who fails to receive a pre-addressed form, should notify the Withholding Tax Unit of the

Department.

7.0

AWARD CRITERIA

7.1

Award will be made to the lowest responsible and responsive Quoter according to the criteria designated in the

RFQ.

7.2

In addition to price, the Quote Evaluation will include the following factors (as they apply):

7.2.1

The quality of performance/workmanship of previous contracts, or references which attest to the specific

experiences of others.

7.2.2

The timely completion of previous contracts, or references which attest to the specific experiences of others.

7.2.3

The sufficiency of financial resources and its impact on ability of the Quoter to perform the contract.

7.2.4

The City reserves the right to conduct on-site inspections of any quoter’s facilities prior to award and the results of

said inspection will be considered by the City in determining Quoters’ capabilities of successfully administering to

this contract.

7.2.5

The ability and availability of the Quoter to provide quality and timely maintenance, service, and/or parts.

7.2.6

The cost of maintenance and operational costs.

7.2.7

The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.

7.2.8

The timely completion of a project as stated in the RFQ.

7.2.9

Substantial compliance or noncompliance with specifications set forth in the RFQ as determined by the City.

Page 5 of 42

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFQ 26-513 Replace Five (5) Rooftop Air Conditioning Units at N. Regional WWTP

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