2623006 Leadership Adademy facilitation TOT

Location:	Texas
Posted:	Aug 28, 2026
Due:	Sep 21, 2026
Agency:	Education Service Center
Type of Government:	State & Local
Category:	U - Education and Training Services
Publication URL:	To access bid details, please log in.

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EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net

August 28, 2026

Please respond to the following not later than 2:00 p.m., September 21, 2026.

Request for Quotations be marked No. 2623006

Vendor Name: ________________________________

RFQ: Leadership Academy Facilitation Training

of Trainers (TOT)

Page 1 of 20

PRICE - F.O.B. - Destination

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Education Service Center, Region 20 (ESC-20) is evaluating and considering contracting with a company or

individual to provide Leadership Academy Facilitation Training of Trainers (TOT). Therefore, Education Service

Center, Region 20 (ESC-20) is requesting information on Leadership Academy Facilitation Training of Trainers

(TOT) -- #RFQ-2623006, as per the attached specifications, terms and conditions. Responses will be accepted by

ESC, Region 20 until 2:00 p.m. local time, September 21, 2026.

Faxed or emailed responses will not be considered. By submitting a response, Responder certifies to the best of

his/her knowledge that all information is true and correct. All responses must be received prior to the established

deadline at the address listed in the box below. Responses must be plainly marked on outside of envelope:

Jim Metzger, Coordinator

Business and Human Resource Services

Education Service Center, Region 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ #2623006

Leadership Academy Facilitation Training of Trainers (TOT)

Response Deadline 2:00 p.m.

September 21, 2026

Responses must be submitted on the forms provided or response may be rejected. Only responses received by the

date and time specified will be considered. PRICE, QUALITY, AND SUITABILITY: It is not the policy of

Education Service Center, Region 20 to purchase services on the basis of low price alone; quality and suitability to

purpose are also taken into consideration. When providing cost data, please quote lowest possible net price after all

trade discounts have been deducted. Term discount, if any, must be indicated on Deviation Statement & Signature

Page and will be considered.

Vendors who do not respond are requested to submit a "no response on proposal request" to Education Service

Center, Region 20, Purchasing Department, in writing if they wish to receive future requests. Failure to do so may

result in their being deleted from our vendor list. Proposals marked "subject to price change" or "price in effect on

date of delivery" will not be considered.

The ESC-20 Board of Directors may approve awarding of this proposal at an upcoming meeting.

Since proposals are scanned, please do not staple, place in binders, or spiral bind.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No 2923006:

RFQ on: Leadership Academy Facilitation Training of Trainers

RFQ Opening: 2:00 pm September 21, 2026

Company _____________________________________

Page 2 of 20

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TABLE OF CONTENTS

Scope of Services................................................................................................................................. 3-6

Special Conditions for Proposal..............................................................................................................6

General Terms for All Proposals .................................................................................................... 7 - 10

Contact ..................................................................................................................................................10

References ............................................................................................................................................ 11

Proposal Rejection, Withdrawal, Late or Modification ......................................................................11

Clarification or Objection to Specifications ........................................................................................12

Evaluation and Award ..........................................................................................................................13

Acknowledgement of Addenda ............................................................................................................14

Proposal .......................................................................................................................................... 15-17

Resident Certification ...........................................................................................................................18

Unfair Business Practices .....................................................................................................................18

Form 1295 .............................................................................................................................................19

Deviation/Compliance, Felony Notification & Signature Page...........................................................20

Since proposals are scanned, please do not staple, place in binders, or spiral bind.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No 2923006:

RFQ on: Leadership Academy Facilitation Training of Trainers

RFQ Opening: 2:00 pm September 21, 2026

Company _____________________________________

Page 3 of 20

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1.0 SCOPE OF SERVICES

Background

Education Service Center, Region 20 (ESC-20) is one of 20 regional education service agencies within Texas that

provides an array of programs and services to school districts in an effort to assist districts in improving student

performance and increasing the efficiency and effectiveness of school operations. ESC-20 is located in Bexar

County and serves the South-Central region of the state.

Scope of Services

Education Service Center, Region 20, (ESC-20) in partnership with the Texas Education Agency, seeks Request for

Qualifications (RFQ) for potential organizations and their proposed staff. The purpose of this engagement is to

secure an experienced vendor(s) to manage and execute Leadership Academy session facilitation and associated

planning and preparation with guest speakers and participants; coordinate content development and facilitation

alignment prior, during, and after each session to ensure continuous improvement of programming; develop turnkey

Trainer of Trainer materials; and recruit, prepare, coach, evaluate, and continuously develop a high-quality

facilitator cadre. The selected vendor(s) shall provide comprehensive project management, facilitation, content-to-

delivery alignment, Trainer of Trainer development, and facilitator workforce development services. Work shall be

completed in close coordination with the program team and other designated content developers, subject matter

experts, and Leadership Academy stakeholders.

The budget for this project is not to exceed $1,500,000 for the duration of the contract, to be paid over time, upon

completion of key milestones and deliverables, with the option to end or extend contract term(s) based on continued

availability of funds and/or vendor performance/quality. Funding may vary in renewal years.

Background and Leadership Academy Program Context: The transition into a superintendent role is a

pivotal step in an educational leader’s career and requires a broad, integrated skill set. Effective superintendents

must be able to assess their systems in the present while planning for the future; build commitment to a

compelling vision for change; attract, develop, and retain talent; manage performance toward measurable

outcomes; understand deeply how students learn and grow; and build the capacity of staff to deliver an excellent

student experience.

The Leadership Academy is designed to prepare aspiring superintendents, new superintendents, and

superintendent coaches/mentors to meet these demands. The Leadership Academy will provide a coherent,

practice-based learning experience grounded in research-informed practices for successful and effective

superintendents. The curriculum will strengthen the leadership capabilities most directly connected to

creating the conditions for stronger student outcomes.

The selected vendor(s) will serve as an implementation and capacity-building partner. The vendor(s) will ensure

that Academy content is translated into consistent, engaging, and high-quality learning experiences; that

facilitators are prepared to deliver the curriculum with fidelity and responsiveness; and that feedback from

delivery is used to improve content, facilitation supports, and the facilitator development model over time.

Key aspects of the work include:

Task 1 – (TOT) PLANNING & MATERIALS DEVELOPMENT ($250,000)

Facilitation Strategy, Planning, and Project Management

• Develop and maintain an integrated facilitation work plan that identifies key activities, dependencies,

decision points, owners, and deliverables across all Academy sessions.

• Coordinate the master facilitation calendar, staffing plan, facilitator assignments, preparation milestones,

rehearsal schedules, and session-specific readiness checks.

• Establish project management routines for monitoring progress, surfacing risks, resolving issues,

documenting decisions, and ensuring that facilitation deliverables are completed on time and to the required

standard.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No 2923006:

RFQ on: Leadership Academy Facilitation Training of Trainers

RFQ Opening: 2:00 pm September 21, 2026

Company _____________________________________

Page 4 of 20

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• Coordinate logistical and instructional readiness with the program team, including room configuration,

technology needs, materials, participant grouping, accessibility considerations, and contingency planning

for in-person or virtual delivery.

• Maintain organized, current, and version-controlled facilitation files, including session plans, facilitator

assignments, agendas, preparation materials, observation notes, and approved revisions.

Content Development and Facilitation Alignment

• Partner with content developers and subject matter experts to translate the Academy curriculum into

facilitation-ready learning experiences aligned to intended outcomes, adult learning principles, and the

needs of aspiring and practicing system leaders.

• Conduct structured reviews of draft and revised session content to assess clarity, sequencing, timing,

participant cognitive load, opportunities for application, facilitator usability, and alignment across

presentations, guides, activities, case studies, tools, and participant materials.

• Create and maintain a content-to-facilitation crosswalk that identifies each session’s learning objectives,

key messages, participant experiences, facilitation moves, evidence of learning, required materials, and

known dependencies.

• Facilitate alignment meetings among content developers, program staff, and facilitators to resolve

inconsistencies, clarify intent, identify content gaps, and confirm how each learning experience should be

delivered.

• Test session flow through walkthroughs, table reads, rehearsals, or pilot delivery and document

recommended adjustments before broader implementation.

• Capture delivery-based feedback and convert it into actionable recommendations for content revision,

facilitator guidance, future session planning, and continuous improvement.

System and Turnkey Materials

• Design a coherent Trainer of Trainer model that prepares future facilitators to understand the Academy’s

purpose, content architecture, instructional approach, facilitation expectations, and quality standards.

• Develop complete turnkey Trainer of Trainer materials that can be used consistently to onboard, prepare,

calibrate, and refresh facilitators.

• Create session-specific facilitator guides with objectives, agendas, timing, preparation requirements, key

messages, facilitation notes, discussion prompts, anticipated participant responses, differentiation guidance,

transitions, debrief questions, and troubleshooting considerations.

• Develop trainer presentations, practice protocols, rehearsal tools, observation forms, feedback templates,

facilitator self-reflection tools, readiness criteria, and supporting participant resources.

• Include explicit guidance for adapting delivery across audience experience levels and delivery settings

while maintaining fidelity to required content and outcomes.

• Maintain a documented revision process so Trainer of Trainer and facilitation materials remain aligned

with approved curriculum changes and lessons learned from implementation.

Task 2 – Trainer of Trainer (TOT) EXECUTION & TRAINER COACHING ($500,000):

Leadership Academy Session Facilitation and Delivery

• Provide qualified lead and supporting facilitators to deliver Leadership Academy sessions in accordance

with the approved curriculum, facilitation guides, program expectations, and established quality standards.

• Prepare facilitators before each session through content briefings, calibration meetings, role clarification,

practice opportunities, and review of participant context and session-specific risks.

• Execute participant-centered learning that balances direct instruction, reflection, discussion, application,

practice, feedback, and planning for transfer to district leadership contexts.

• Manage facilitation in real time, including pacing, transitions, participant engagement, differentiation,

questions, group dynamics, and adjustments that preserve the intent and integrity of the content.

• Coordinate debriefs immediately following delivery to identify strengths, implementation challenges,

participant needs, content issues, and recommended changes.

• Provide concise post-session documentation summarizing delivery status, notable implementation findings,

facilitator reflections, and recommended follow-up actions.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No 2923006:

RFQ on: Leadership Academy Facilitation Training of Trainers

RFQ Opening: 2:00 pm September 21, 2026

Company _____________________________________

Page 5 of 20

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Facilitator Recruitment, Training, Coaching, and Development

• Work with the program team to define facilitator competencies, selection criteria, role

expectations, required experience, availability expectations, and evidence of readiness.

• Support identification and screening of prospective facilitators through review of qualifications, structured

interviews, facilitation demonstrations, or other approved selection activities.

• Deliver initial facilitator training that builds content knowledge, adult learning expertise, facilitation skill,

understanding of superintendent leadership practice, and readiness to use Academy materials effectively.

• Provide structured practice, rehearsal, and feedback cycles before facilitators lead or co-facilitate Academy

sessions.

• Implement a staged development pathway, as appropriate, that may include observation, co-facilitation,

supported lead facilitation, independent facilitation, and advanced or mentor-facilitator responsibilities.

• Observe facilitator performance using an approved rubric or protocol and provide timely, specific,

evidence-based coaching focused on actionable next steps.

• Conduct calibration and continuous learning sessions to strengthen consistency across the facilitator cadre

and address common areas of need.

• Maintain facilitator development records, including training completed, practice evidence, observation

feedback, coaching priorities, readiness determinations, and recommended assignments.

• Create recommendations for sustaining and expanding the facilitator pipeline, including onboarding,

succession, refresher training, and ongoing professional learning.

Additional Vendor(s) Responsibilities and Working Expectations:

• Participate in regular project management, content alignment, readiness, and debrief meetings with the

program team and other designated partners.

• Provide a qualified project lead who serves as the primary point of accountability for schedule, staffing,

quality, issue resolution, and deliverable completion.

• Receive, document, and act upon feedback from the program team and designated stakeholder groups;

clearly identify how feedback was addressed or why an alternative approach is recommended.

• Meet all applicable accessibility, branding, confidentiality, records-management, and material-use

requirements communicated by the contracting entity.

• Ensure that all facilitators and subcontractors are appropriately prepared, supervised, and held to the same

quality and conduct expectations as the prime vendor(s).

• Notify the program team promptly of risks that may affect content quality, facilitator readiness, staffing

coverage, session delivery, or milestone completion, and provide a proposed mitigation plan.

• Obtain approval before making material changes to approved curriculum, learning objectives, facilitation

protocols, participant materials, or readiness criteria.

• Maintain complete and accurate documentation sufficient to support project oversight, deliverable

acceptance, invoicing, and continuous improvement.

• Develop and implement a quality assurance process covering content readiness, facilitator readiness,

delivery fidelity, participant experience, and follow-through on identified improvements.

• Use approved data sources, which may include facilitator observations, participant feedback, session

artifacts, implementation notes, and program-team input, to assess the effectiveness and consistency of

delivery.

• Provide regular status updates that identify completed work, upcoming milestones, risks, decisions needed,

and corrective actions.

• Analyze implementation findings to identify recurring strengths, challenges, and opportunities across

sessions and facilitators without making unsupported claims beyond the available evidence.

• Recommend and implement approved improvements to facilitation materials, Trainer of Trainer resources,

preparation routines, coaching supports, and quality-control processes.

• Provide an end-of-engagement summary of work completed, materials produced, facilitator capacity

developed, key implementation findings, unresolved risks, and recommendations for the next phase of the

Academy.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2623006 Leadership Adademy facilitation TOT

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