RFB 2026-038 Snow Plowing Services - University of Maine at Fort Kent

Location:	Maine
Posted:	Oct 30, 2025
Due:	Nov 6, 2025
Agency:	University of Maine
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	2026-038
Publication URL:	To access bid details, please log in.

Attachment Preview

Administered by University of Maine System

Office of Strategic Procurement

Request for Bid (RFB)

Snow Plowing Services - University of Maine at

Fort Kent

RFB #2026-038

Issued Date: October 30, 2025

Response Deadline Date/Time: November 6, 2025, 5:00 p.m.

EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Snow Plowing UMPI - RFB#2026-038

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Bid – Snow Plowing UMPI

Dated: October 30, 2025

Table of Contents

1.0 INTRODUCTION........................................................................................................................... 3

1.1 General Information ............................................................................................................... 3

1.2 Tie Bids....................................................................................................................................... 8

1.3 Negotiations ............................................................................................................................... 8

1.4 Award Protest ............................................................................................................................ 8

2.0 Bid Terms ...................................................................................................................................... 9

2.1 Payment Terms ......................................................................................................................... 9

2.2 Pricing:..................................................................................................................................... 9

2.3 Invoices .................................................................................................................................. 9

2.4 Contact – Post Award .......................................................................................................... 9

2.5 Product / Service Delivery ................................................................................................... 9

2.6 Order of Precedence.......................................................................................................... 10

Appendix A – University of Maine System Response Cover Page................................... 11

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 12

Appendix C – Required Cost Evaluation Exhibits................................................................. 13

University of Maine System RFB

Rev. 08/16/2023

Page 2 of 14

Request for Bid – Snow Plowing UMPI

Dated: October 30, 2025

1.0

INTRODUCTION

1.1 General Information

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Purpose

The University of Maine at Fort Kent is seeking responses to provide snow plowing

services as defined in this document. This document provides instructions for

submitting responses, the procedure and criteria by which the Respondent(s) will

be selected, and the contractual terms which will govern the relationship between

the University and the awarded Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this document

to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

1.1.3 Scope of Work

Snow plowing services for the following areas on the University of Maine at Fort

Kent campus.

DRIVEWAYS:

21 Pleasant Street, Haennsslar House Honors Center

23 Pleasant Street, Acadia House

35/37 Pleasant Street, St. David House and Cyr House, sharing a common

driveway

30/34 Pleasant Street, Madawaska House and Old Model School, sharing a

common driveway and small parking lot

62 Pleasant Street, Gagne House

Crocker Hall Boiler room, off University Drive

Crocker Hall rear entrance by dumpster

Cyr Hall rear entrance by dumpster

1 new parking lot

PARKING LOTS:

Sports Center front

University of Maine System RFB

Rev. 08/16/2023

Page 3 of 14

Request for Bid – Snow Plowing UMPI

Dated: October 30, 2025

Soccer Field

St. David House in rear

Madawaska House/ Old Model School parking lot

Sports Center side and rear

Upper Old Model School

Lower Old Model School (commuter lot)

Blak Library/Powell Hall/Archives lot

Visitor Parking by Fox Auditorium

Nadeau Hall staff/faculty lot

Cyr Hall faculty/staff lot with University Drive passing middle of it

Faculty/staff lot, by the helicopter landing pad beside Nadeau Hall

Crocker Hall lot, along the side of University Drive by Crocker Hall

Armory parking lot, around all 4 sides of building. Access to building, parking areas

and wood pellet deliveries

Lodge Parking lot, oil tank and dumpster access

Physical Plant parking along Armory Road past Forestry Building/Greenhouse

Physical Plant parking lot by Nowland Hall

Nowland Hall/Powell Hall parking lot off Church Street

CAMPUS ROADWAYS:

Bengal’s Drive, Pleasant Street into gym lot front through to Lodge parking lot

University Drive, from Pleasant Street to Armory Road

Church Street, from Pleasant Street to Armory Road

Lodge parking lot access to Shop N Save Road

Cyr Hall/Fox Auditorium into boiler room/dumpster

1. Awarded vendor will furnish adequate and satisfactory motor driven equipment

and manpower to efficiently perform the snow removal work. Minimum

equipment must include one of the following when snow accumulation

exceeds three inches (please note: pickups may only be used when snow

accumulation is 3 inches or less):

a. Payloader with six yard capacity or Payloader with a snow blade, or

b. Grader with v-plow and sweeper wing.

2. Awarded vendor will do all the work to the satisfaction of the Director of

Facilities at The University of Maine at Fort Kent.

3. Awarded vendor will have all areas listed above sufficiently cleared of snow

from an actual snowfall of at least one inch or drifting snow caused by wind

which may plug up doorways and exits before 6:30 AM Monday through Friday

and before 8:00 AM on Saturdays, Sundays, and Holidays.

4. Awarded vendor will have the areas listed above routinely sanded and salted

with the need arises.

5. On occasional mild days, awarded vendor will have the build-up of ice and

snow removed from around the buildings for the areas listed above.

6. Awarded vendor will have the areas listed above routinely cleared of snow

when snow banks limit access and visibility and when needed to remove snow

that has been shoveled from the roofs away from the buildings, or snow banks

that may impede parking.

7. Acceptance of a bid for snow removal does not constitute a legal contract. If

snow removal is unsatisfactory or endangers the welfare and safety of

students, staff, or property, any resulting agreement can be terminated

immediately.

University of Maine System RFB

Rev. 08/16/2023

Page 4 of 14

Request for Bid – Snow Plowing UMPI

Dated: October 30, 2025

8. The successful respondent must meet with the Director of Facilities at the

University of Maine at Fort Kent to review snow removal requirements at their

respective buildings.

9. Any UMFK property, including but not limited to lawns, hot top, and curbing,

which is damaged by snow removal equipment will be repaired in a timely

manner, but no later than April 30 for lawns and May 30 for hot top and curbing,

in each year of the contract at a cost to the vendor.

1.1.4

Communication with the University

It is the responsibility of the Respondent to inquire about any requirement of this

document that is not understood. Responses to inquiries, if they change or clarify

the document in a substantial manner, will be forwarded by addenda to all parties

that have received a copy of the document. Addenda will also be posted on our

web site, www.maine.edu/strategic/upcoming_bids.php

It is the responsibility of all Respondents to check the web site before submitting a

response to ensure that they have all pertinent documents. The University will not

be bound by oral responses to inquiries or written responses other than addenda.

Inquiries must be made using the Response Contact Information provided on

the cover sheet of this document. Refer to table in Section 1.3.1 Timeline of Key

Events for deadline requirements.

1.1.5

Confidentiality

The University must adhere to the provisions of the Maine Freedom of Access Act

(FOAA), 1 MRSA §401 et seq. As a condition of submitting a response under this

section, a respondent must accept that, to the extent required by the Maine FOAA,

responses to this solicitation, and any ensuing contractual documents, are

considered public records and therefore are subject to freedom of access requests.

The information contained in responses submitted for the University's

consideration will be held in confidence until all evaluations are concluded and a

Respondent selected (the successful Respondent). At that time the University will

issue award notice letters to all participating Respondents and all Respondents’

responses may be made available to participating Respondents upon request. 

Such request must be made by submitting a written request to the individual noted

in the Response Contact Information shown on the cover sheet of this document,

with a copy of the request provided to the other Respondents. Such requests are

public records.

After the protest period has passed and the Agreement is fully executed,

responses will be available for public inspection upon request. 

Pricing and other information that is an integral part of the offer cannot be

considered confidential after an award has been made.  The University will honor

requests for confidentiality for information that meets the definition of “trade secret”

under Maine law.  Clearly mark any portion of your submitted materials which are

entitled to “trade secret” exemption from disclosure under Maine's Freedom of

Access Act. Failure to so identify as trade secret will authorize the University to

conclude that no portions are so exempt; and that your entity will defend, indemnify

University of Maine System RFB

Rev. 08/16/2023

Page 5 of 14

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

bid #	due date	due time	commodity	attachments	addenda
2026-038	06-Nov-2025	05:00 pm	RFB 2026-038 Snow Plowing Services - University of Maine at Fort Kent	No attachments available	No addenda file(s) available

RFB 2026-038 Snow Plowing Services - University of Maine at Fort Kent

Attachment Preview

See also