6515--Sources Sought Notice - Syringe Pumps - White River Junction VAMC

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Contract Opportunity

This Sources Sought Notice is issued solely for market research and planning purposes. It does not constitute a solicitation, nor is it a request for proposals. No contract will be awarded from this announcement. Responses are strictly voluntary and will not affect future ability to submit offers.

1. Purpose of the Notice
The White River Junction VA Medical Center (WRJ VAMC) is conducting market research to identify qualified and capable sources (large or small; including SDVOSB/VOSB) that can provide ICU Medical Medfusion 4000 Syringe Infusion Pumps, associated software, accessories, installation, and training services. The requirement supports multiple clinical environments requiring precise small volume drug delivery.

2. Description of the Requirement
The Government requires:
Medfusion 4000 syringe infusion pumps
Delivery accuracy ±2%, flow rates 0.01 mL/hr to 1130 mL/hr
Automatic syringe detection (1 mL 60 mL)
Smart pump safety features including customizable drug libraries and FlowSentry pressure monitoring technology
PharmGuard software for drug library customization specific to WRJ VAMC clinical needs
Equipment specifications
New equipment only (no refurbished units)
Vendor-supported OS
Delivery, setup, software configuration, calibration, and user/account management
Training
User manuals, service manuals
On station clinical and technical training
Cleaning and maintenance guidelines
Training for all clinical staff: providers, technicians, biomedical engineers, and other designated users
Installation Services
Complete deployment, configuration, technical checks, trash removal
Coordination with Biomed staff and WRJ VAMC project POC
One-year manufacturer warranty
Vendor to provide all tools/materials required for full installation

3. Delivery Information
Delivery Location:
White River Junction VA Medical Center
163 Veterans Drive
White River Junction, VT 05009

4. Requested Response Information
Interested parties are asked to submit the following:
Company Information
Company Name, SAM UEI, CAGE code
Business size & socioeconomic status (SDVOSB, VOSB, Small Business, etc.)
Capability Statement
Ability to provide ICU Medical Medfusion 4000 pumps, software, accessories
Experience with installation and clinical training for similar medical devices
Ability to meet VA requirements (equipment specs, warranty, manuals, deployment schedule)
Authorized Distributor Certification
Proof of authorized reseller/distributor status for ICU Medical/Smith Medical products
Delivery & Lead Time Estimates
Past Performance
Relevant projects in the last 3 5 years involving medical infusion devices

5. Important Notes
This is NOT a solicitation; no pricing is required at this stage.
The Government will not reimburse costs associated with responding to this notice.
Email submissions only; no paper submissions will be accepted.

6. Domestic Alternatives Statement
Market research conducted by the White River Junction VA Medical Center indicates that no equivalent domestic end products are available for this requirement. Vendors may still propose suitable domestic products only if they can demonstrate full technical equivalency to the ICU Medical Medfusion 4000 syringe infusion pumps.
7. Primary Contact for Responding Vendors
Please submit all responses via email to:
Dewan.Britton@va.gov
Subject Line: Sources Sought Medfusion 4000 Syringe Pumps (WRJ VAMC)

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