INTRODUCTION
The Bay County Board of County Commissioners (County) is seeking Qualifications from Firms to review water and wastewater utility plan documents for new development infrastructure for compliance with Bay County Utility Services standards and specifications, as well as State and Federal rules and requirements.
SCOPE OF SERVICES
Review plan drawings and data for proposed water and wastewater utility infrastructure that will, once constructed by a developer, be conveyed to Bay County Utility Services (BCUS). This includes all aspects of water distribution and wastewater collection (i.e. mechanical/electrical/hydraulics/automated process control). Reviews should include but are not limited to:
a.
Ensuring compliance to all current BCUS standard and specifications
b.
Checking for potential conflicts with existing infrastructure in the public right-of-way.
c.
Verifying that all utility work complies with local, state, and federal regulations.
d.
Assistance with regulatory agency permitting
e.
Providing expertise in areas of water and wastewater utility design, as needed.
f.
Responding to review comments during the review process.
g.
Ability to attend meetings (virtually) to assist with technical information.
h.
General support services, as requested, for any technical, administrative, or regulatory issues affecting private development
To avoid conflicts of interest as the consultant will be representing BCUS, the consultant and/or sub-consultants shall not be affiliated in any manner with the design engineer (EOR) or any other party representing the private developer.
Consultant’s specific scope of work, level of effort, time schedule, charges, and payment conditions shall be set forth in a written Task Order (Exhibit 1). Each Task Order shall be executed by authorized representatives of the County and Consultant.
The administrative process, when work assignments are issued, will be as follows:
Step 1 - County staff will contact the Consultant for a meeting to review the assignment and will describe the scope of services required in general.
Step 2 - Consultant will prepare a detailed scope of services to be provided and a time frame for completion of various phases. Consultant will prepare a computation of fees to be charged for the services based on the approved hourly rates. These documents will be submitted to the County contact for review and approval. The County may negotiate a fee for services at compensation which the County determines is fair, competitive and reasonable. Bay County shall negotiate design fee using the Department of Management Services Fee Guide Calculator for AE Services. Contract price shall include all charges for completing the work and include layout, insurance, taxes, field office and supervision, overhead and profit, bonds and miscellaneous items.
Step 3 - If acceptable to County staff making the assignment, County staff will issue a
Task Order and a Notice to Proceed. There will be a purchase order issued for each work assignment for monitoring and tracking of the budget and project funds. The fee computation will be considered to be a limiting amount, not to be exceeded without subsequent approval by County staff.
The County has an evaluation process to monitor the satisfactory performance of services under this contract. Such evaluations may be used as reference information for future solicitations issued by the County. Consultants shall participate cooperatively in the evaluation process.
SUBMITTAL DEADLINE/DELIVERY
ELECTRONIC OR PAPER SUBMITTALS for RFQ NO: 26-11 Professional Utility System Design Plan Review Consulting Services, will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida 32401 up until 2:00 pm (CST) Tuesday, February 17, 2026. Submittals will be publicly opened immediately following the deadline. It is the sole responsibility of the Respondent to ensure that the Submittal is received on time.
Submittals for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.
Respondents submitting paper should submit one (1) original and one (1) electronic version of the package. The electronic version should be in pdf format on a USB drive. Electronic versions submitted via e-mail will not be accepted. If the submittal contains confidential information, such information shall be in a separate pdf document. Submittals shall be enclosed in a sealed envelope bearing the title of the solicitation, the name of the Respondent and the date for opening. Submittals shall be valid to Bay County for a period of 180 days after the opening.
Special Accommodation: Any person requiring a special accommodation at a Pre-Submittal Conference or Submittal opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
SOLICITATION DOCUMENTS
Electronic versions of the solicitation documents are available via OpenGov Procurement.
Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department,
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, 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered respondents (those who have been registered as receiving a qualifications package) receive the documents.
