Jail Cooling System Replacement
| Location: | Illinois |
|---|---|
| Posted: | Mar 30, 2026 |
| Due: | Apr 24, 2026 |
| Agency: | Boone County, IL |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
|
Jail Cooling System Replacement Boone County Jail |
March 30, 2026 12:30 PM |
April 24, 2026 11:00 AM |
Attachment Preview
BOONE COUNTY, ILLINOIS
REQUEST FOR PROPOSALS
JAIL COOLING SYSTEM REPLACEMENT
BCG-2026-03
MARCH 30, 2026
PROPOSALS WILL BE ACCEPTED UNTIL:
11:00 a.m. (Central Time)
Friday, April 24, 2026
SUBMIT PROPOSALS TO:
Office of the Boone County Clerk
1212 Logan Ave, Suite 103
Belvidere, IL 61008
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GENERAL INSTRUCTIONS
Boone County Government (“Boone County”) is seeking a contractor to replace the cooling
system that serves the Jail located at 615 North Main Street, Belvidere 61008.
Contractor shall disconnect, remove, and properly dispose of existing cooling system, which
consists of two (2) 60-ton Trane RAUC air-cooled condensers and Trane two-piece DX coils,
including all components and all related accessories. The existing cooling system will be
replaced with a chiller or equivalent cooling solution along with the coils and all necessary
components to complete respective contractor’s scope. The contractor shall ensure that the
existing support structure is load worthy for equipment being proposed or offer alternative
solution for location of replacement equipment.
SUBMISSION
Proposals are to be submitted in hard copy print to be received no later than 11:00 a.m. (Local
Time), Friday, April 24, 2026. All correspondence should be marked “BCG-2026-03 Boone
County Jail Air Conditioning Replacement. All are to be submitted to the Office of the Boone
County Clerk at 1212 Logan Avenue, Suite 103, Belvidere, IL 61008.
OFFICIAL CONTACT
Any questions concerning this Request for Proposal (“RFP”) should be submitted to:
Jodi Ewers, Lieutenant
615 North Main St.
Belvidere, IL 61008
ewers@boonecountyil.gov
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GENERAL TERMS AND CONDITIONS
A. One (1) hard copy of your proposal with any attachments are to be submitted in a
sealed envelope.
B. Bid must be accompanied by a bid guaranty which shall not be less than five
percent (5%) of the amount of the bid.
C. Any proposal may be withdrawn by giving notice to the Boone County Clerk and
Recorder before the stated-closing date and time.
D. Proposals that take exception to the County’s Terms and Conditions as a whole and
substitute the proposers’ standard terms and conditions may be rejected.
E. Vendors shall assume full responsibility for all costs necessary to assemble the required
information and for the timely delivery of the proposal at the above location.
F. This request for proposals (RFP) does not commit the County to award a contract or to
undertake any financial obligation whatsoever with respect to the requirement referred
to herein.
G. The County reserves the right, when it is deemed to be in the best interest of the county,
to negotiate contract terms with the selected Vendor to award the proposal or
combination of proposals deemed in the best interest of the County, at the County’s sole
discretion. Boone County reserves the right to reject any and all proposals.
H. To be responsive, the proposal must set forth full, accurate and complete information as
required by this RFP and all attachments.
I. Any amendment to this RFP will be issued in writing by the County. No information or
representation other than that contained in such an amendment, whether received from
an employee of the County or other person, will be considered to have been modified or
be grounds for deviation from any stipulation or requirement of this RFP.
J. The Vendor shall be responsible for complying with all Local, State, and Federal
regulations pertaining to this project, including State of Illinois law relating to prevailing
wage and preference to citizens on public works project.
SCHEDULE (TENTATIVE)
Prebid Meeting / Project review @ 10:00 AM
Proposal response due at County by 11:00 AM
Proposal opening at 11:00 AM – County Board Room
County Board approval
Monday, April 6, 2026
Friday, April 24, 2026
Friday, April 24, 2026
Thursday, May 21, 2026
*This schedule is subject to change.
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INTRODUCTION
Boone County Government (“Boone County”) is seeking a contractor to replace the cooling
system that serves the Jail located at 615 North Main Street, Belvidere 61008.
Contractor shall disconnect, remove, and properly dispose of existing cooling system, which
consists of two (2) 60-ton Trane RAUC air-cooled condensers and Trane two-piece DX coils,
including all components and all related accessories. The existing cooling system will be
replaced with a chiller or equivalent cooling solution along with the coils and all necessary
components to complete respective contractor’s scope. The contractor shall ensure that the
existing support structure is load worthy for equipment being proposed or offer alternative
solution for location of replacement equipment.
There is a mandatory pre-bidder meeting for the project on Monday, April 6, 2026 at 10:00am
CST at the Public Safety Building at 615 N Main Street, Belvidere IL 61008. Contractors will
meet in the lobby of the Public Safety Building.
SCOPE OF SERVICES
Project overview includes the following:
The base bid shall require the Contractor to disconnect, remove, and properly dispose of
existing cooling system, which consists of two (2) 60-ton Trane RAUC air-cooled condensers and
Trane two-piece DX coils, including all components and all related accessories. The existing
cooling system will be replaced with a chiller or equivalent cooling solution along with the coils
and all necessary components to complete respective contractor’s scope.
a) Installation shall include all materials, permitting and installation necessary.
b) The contractor shall ensure that the existing support structure is load worthy for
equipment being proposed or offer an alternative solution for the location of
replacement equipment.
c) Provide a general narrative of the structural scope of work, foundation work, or any
enclosures.
d) Contractor must provide insulation for all new piping as applicable as part of the new
system.
e) All companies must provide all equipment necessary for job execution.
f) Contractor shall remove and properly dispose of existing cooling system components in
compliance with applicable federal and states laws.
g) Contractor is required to conduct a startup test of the new system and associated
equipment to demonstrate and confirm installation and proper functioning.
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h) Provide narrative outlining any proposed fire protection, alarms or detection system
included with the new equipment. As well as information regarding monitoring
capabilities and/or adjustments of equipment over ethernet or internet.
As part of the work, the Contractor shall furnish and assume full responsibility for everything
required for the orderly progress and proper execution and completion of the work, whether
temporary or permanent and whether or not incorporated into the work including, but not
limited to, drawings, materials, equipment, labor including subcontractor, transportation,
construction equipment and machinery, tools, and other facilities and incidentals.
Contractor shall not have any public or private interest and shall not acquire directly or
indirectly any such interest which conflicts in any manner with the performance of its services
under this Contract.
The County provides no guarantee of work. Award of a contract does not prevent the County
from obtaining the services of another company for any other project if the County so desires
and/or is in the public interest to do so.
The candidates will be evaluated on their ability to explain fully what is included in each item of
proposal as well as the benefit to additional options provided. Additional options are to be
priced as “add-ons”.
Warrantees on parts and services should be clearly identified.
EVALUATION PROCESS
All proposals will be evaluated by a review team comprised of appropriate Boone County
personnel using the following criteria as follows:
➢ Cost
➢ Overall Experience of Company a Demonstrated Results
➢ Planning Approach
➢ Timeline of Project
➢ Sustainability/Energy
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