CITY OF BRISTOL, VIRGINIA
Request for Proposal (RFP)
PRE-AUDIT SERVICES
RFP # FN-26-001
Issue Date: March 5, 2026
Due Date: March 30, 2026
CITY OF BRISTOL, VIRGINIA
300 LEE STREET
BRISTOL, VA 24201
276-645-7328
City of Bristol, Virginia
PRE-AUDIT SERVICES
REQUEST FOR PROPOSAL
RFP # FN-26-001
TABLE OF CONTENTS
1. INTRODUCTION ................................................................................................................... 3
2. PROPOSED CALENDAR OF EVENTS................................................................................ 3
3. SCOPE OF SERVICES........................................................................................................... 3
4. SUBMITTAL REQUIREMENTS .......................................................................................... 3
5. EVALUATION CRITERIA.................................................................................................... 4
6. QUESTIONS REGARDING PROPOSAL ............................................................................. 4
7. PROPRIETARY INFORMATION ......................................................................................... 4
8. CONTRACT PERIOD ............................................................................................................ 4
9. PERFORMANCE REQUIREMENTS.................................................................................... 5
10. REJECTION OF PROPOSALS .......................................................................................... 5
GENERAL TERMS AND CONDITIONS .................................................................................... 6
SPECIAL TERMS AND CONDITIONS ..................................................................................... 17
APPENDIX A: FORMS ............................................................................................................... 19
SCC FORM................................................................................................................................... 20
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City of Bristol, Virginia
PRE-AUDIT SERVICES
REQUEST FOR PROPOSAL
RFP # FN-26-001
1. INTRODUCTION
The City of Bristol, Virginia (the City) is seeking proposals from Certified Public
Accounting firms for the performance of consulting work related to pre-audit services for the
City. The City prefers firms with considerable experience in providing pre-audit services for
other Virginia localities.
2. PROPOSED CALENDAR OF EVENTS
Issuance Date
03/05/2026
Inquiries Deadline
03/12/2026 at 10:00 AM
Addendum Release
03/19/2026 (if applicable)
Due Date
03/30/2026 at 2:00 PM
Award Notification
TBD
3. SCOPE OF SERVICES
The CPA firm will prepare all adjustments required for all funds of the City in preparation
for an audit by an independent auditor. The City will provide the cash basis trial balances for
the City of Bristol and supporting schedules. All accrual entries to prepare for audit will need
to be prepared by the CPA firm, resulting in final trial balances by fund ready for audit. All
data should be prepared in such a way that the auditor can perform an independent audit in
accordance with Generally Accepted Governmental Auditing Standards (GAGAS) relating to
financial and compliance audits and the applicable Specifications for Audit of Counties,
Cities and Towns issued by the Auditor of Public Accounts, Commonwealth of Virginia and
applicable Government Auditing Standards issued by the Comptroller General of the United
States. Additional assistance may be expected and required for GASB Statement No(s). 87,
96, and 101.
4. SUBMITTAL REQUIREMENTS
Five (5) complete copies of sealed proposals must be received by the City of Bristol, Virginia
Procurement Office, 300 Lee Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern
Standard Time (EST), on March 30, 2026. Each copy shall be complete and separately
bound. Sections shall be formatted identically to the outline and identified to facilitate
evaluation and to prevent evaluators from unnecessary search or arranging of the materials
for evaluation purposes. No FAXED proposals will be accepted. Those wishing to submit
electronically may do so via the eVA procurement platform while also submitting the
required paper copies to the City by the due date.
Your response must be submitted in a sealed envelope/package, clearly marked “RFP # FN-
26-001 PRE-AUDIT SERVICES.”
Modifications to this RFP will not be considered valid unless issued in writing from the City
of Bristol, Virginia.
The City will provide the mechanism for the evaluation of all information received. The City
reserves the right to reject any and all proposals, to waive formalities or irregularities, and to
negotiate with the proposal submitter as determined to be in the best interest of the City.
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City of Bristol, Virginia
PRE-AUDIT SERVICES
REQUEST FOR PROPOSAL
RFP # FN-26-001
As this is a Request for Proposal, no information regarding the identity of the offerors or the
contents will be released until after the negotiation process. Once an award has been made,
the identity of all offerors will become public information.
Proposals should be as thorough and detailed as possible so that the City may properly
evaluate your capabilities to provide the required services. Offerors are required to submit the
following information/items as a complete proposal (including all assumptions/exclusions):
1. Experience
2. Qualifications
3. References
a. Provide four (4) recent client references, preferably governmental, for whom you
have provided the type of services described herein within the last five (5) years.
Include the date(s) the services were furnished, the client’s name, address, name
and phone number of the individual the City has your permission to contact.
5. EVALUATION CRITERIA
A committee will evaluate the proposals received using the following criteria:
Experience
Qualifications
Completeness of Proposal
(35%)
(35%)
(30%)
Total
(100%)
6. QUESTIONS REGARDING PROPOSAL
Any question, for which the answer would affect delivery of services, must be submitted in
writing by March 12, 2026, at 10:00 a.m., Eastern Standard Time (EST). Questions should
be emailed to Nikki Asher, Purchasing Clerk, at nikki.asher@bristolva.org. No changes
resulting in questions are official unless issued in writing in the form of an addendum.
Absolutely NO contact shall be made by the Vendor with any member of the evaluation
committee. Violation will result in rejection of the proposal. The individual named above is
the sole contact for any and all inquiries after this RFP has been released.
7. PROPRIETARY INFORMATION
If your proposal contains proprietary information, it must be clearly stated on a separate
cover explaining which sections are proprietary and why. Additionally, each page/selection
must be clearly marked as to what is proprietary information.
8. CONTRACT PERIOD
The initial term of the agreement will be for two (2) years (fiscal years ending June 30, 2026
and June 30, 2027), with up to three (3) annual renewals. The agreement may be terminated
by either party upon sixty (60) days written notice. Selection will be made upon
qualifications, experience and reasonableness of pricing.
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City of Bristol, Virginia
PRE-AUDIT SERVICES
REQUEST FOR PROPOSAL
RFP # FN-26-001
9. PERFORMANCE REQUIREMENTS
Agreement to assign an individual with acceptable skill, experience and knowledge that will
accept responsibility for these services and for themselves.
10. REJECTION OF PROPOSALS
The City reserves the right to reject any or all proposals, to waive informalities or
irregularities, and to contract as the best interest of the City may require.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
