Gym Floor Full Sand Refinish Bid – Crooked Creek Gymnasium

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Irmo Chapin Recreation Commission
Bid Invitation
Bid Title: Gym Floor Full Sand Refinish Bid - Crooked Creek Gymnasium
Mailing/Posting Date: 10 / 16 / 2026.
Mandatory Pre- Bid Meeting 10 / 29 / 2026 at 2:00pm
Crooked Creek Gym
1098 Old Lexington Hwy
Chapin, SC 29036
Bids will be received: 11 / 12 /2026 until: 2:00PM
Bid Opening: 11 / 12 / 2026 at 2:00 pm
Bid Opening Location: Irmo Chapin Recreation Commission
5605 Bush River Road
Columbia, SC 29212
Direct inquiries to:
Adam Bedard, Project Manager
(803)213 - 2044
Bids should be mailed to: Or hand carried to:
Adam Bedard, Project Manager Administrative Office
Irmo Chapin Recreation Commission Irmo Chapin Recreation Commission
5605 Bush River Road 5605 Bush River Road
Columbia, SC 29212 Columbia, SC 29212
SUBMITTER INFORMATION
Vendor Name: __________________________________________________________
Street Address/PO Box: __________________________________________________________
City, State, Zip Code: __________________________________________________________
Federal I.D./SSN: __________________________________________________________
Contact Person: __________________________________________________________
E-mail Address: __________________________________________________________
Telephone Number: __________________________________________________________
Facsimile Number: __________________________________________________________
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IRMO CHAPIN RECREATION BID Date: 11-12-2026
COMMISSION (ICRC) Contact: Adam Bedard
Project Manager
Email: abedard@icrc.net
Administration Office
Phone: (803)213-2044
5605 Bush River Road
Columbia, SC 29212
MUST BE SIGNED TO BE VALID
I understand that Irmo Chapin Recreation Commission (ICRC) reserves the right to reject any and all
proposals, the right in its sole discretion to accept the proposal it considers more favorable to ICRC's
interest, and the right to waive minor irregularities in the procedures. ICRC further reserves the right to
reject all proposals and seek new proposals when such procedure is reasonably in the best interest of ICRC.
ICRC also reserves the right to award portions of this bid to separate vendors. I also certify that this
proposal is made in all respects fair and without collusion or fraud. I agree to abide by all conditions of this
proposal and certify that I am authorized to sign this proposal.
Authorized Signature: __________________________________________________________
Name (typed or printed):__________________________________________________________
Title: __________________________________________________________
SUBMISSION REQUIREMENTS
1. A PROPOSAL MUST BE RECEIVED AT THE ABOVE MAILING ADDRESS NO LATER THAN
TIME ON DATE. November 12,2026 At 2:00PM ATTENTIONED TO ADAM BEDARD (as stated
above).
2. SUBMITTER INFORMATION AND SIGNATURE PAGE (Pg 1), SUBMISSION REQUIREMENTS
(Pg 2 & 3)
3. QUESTIONS
All questions regarding this bid must be submitted in writing and faxed or emailed to Mike Hudson at
(803)213-2044 or abedard@icrc.net. Reponses to questions will be distributed to all firms, which
have received an original bid from Irmo Chapin Recreation Commission.
4. INFORMATION AND INSTRUCTIONS
All bid sheets and this form must be submitted in a sealed envelope. The face of the envelope shall
contain the bid title Gym Floor Full Sand Refinish Bid - Crooked Creek Park, and the date and
time of bid opening. Bids not submitted on this bid form will be subject to rejection. The Commission
assumes no responsibility for unmarked or improperly marked envelopes. Bids, amendments or
withdrawal requests must be received by the time advertised for bid opening. It is the vendor's sole
responsibility to insure that bid documents are received by the time and date indicated in the
solicitation notice. All prices and notations shall be printed in ink or typewritten. Errors shall be
crossed out and corrections entered and initialed by the person signing the bid. No bid shall be altered
or amended after the specified time for opening. By submission of a bid, the vendor shall guarantee
that all goods and services shall meet the requirements of the solicitation.
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IRMO CHAPIN RECREATION BID Date: 11-12-2026
COMMISSION (ICRC) Contact: Adam Bedard
Project Manager
Email: abedard@icrc.net
Administration Office
Phone: (803)213-2044
5605 Bush River Road
Columbia, SC 29212
Prebid Meeting:
A mandatory pre-bid meeting will take place on October 29 at 2:00 p.m. To be eligible to bid on this
project, a company representative must be present at this meeting.
Scope of Work:
The Irmo Chapin Recreation Commission requesting bids for full sand down refinish of gym floor at
Crooked Creek Gymnasium. 146' x 105' approx. 15,330 square feet. (2) Basketball Courts, , (4)
cross court basketball courts, and (5) pickleball Courts and the addition of (2) Volleyball Courts.
Specifications for Full Sand Down Refinish.
* Sand floor down to bare wood to remove old finish and paint and achieve a smooth and
level surface.
* Repair or replace any loose or damage boards, fill cracks and gaps with wood fillers if
needed.
* Repaint existing game lines and court markings:
(2) Basketball Courts
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(4) Cross Court Basketball Courts
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(6) Pickleball Courts
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* Added new games lines for:
(2) Volleyball Courts.
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* Apply two coats of specialized gym floor sealer to protect wood from moisture and
provide a base for the finish.
* Apply two coats of high-durability gym floor finish/polyurethane, each coat should be
lightly buffed to ensure the next coat adheres properly.
* Use plastic sheeting to manage high volume dust areas.
* Contractors' responsibility is to remove baseboards and thresholds and re-install if
necessary.
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IRMO CHAPIN RECREATION BID Date: 11-12-2026
COMMISSION (ICRC) Contact: Adam Bedard
Project Manager
Email: abedard@icrc.net
Administration Office
Phone: (803)213-2044
5605 Bush River Road
Columbia, SC 29212
SPECIAL TIME FRAME INSTRUCTIONS:
The project cannot begin before December 21, 2026, and
must be completed on or before January 1, 2027.
.
Hold Harmless and Indemnification - The contractor shall protect, save, and keep the ICRC forever harmless
and indemnified from any damages (including fines or penalties) arising as a result of accidents, injuries, or
other occurrences, caused by the negligence or willful conduct of the contractor, its employees, or
subcontractors on the Property to conduct the painting activities contemplated herein, regardless of who the
injured party may be. Notwithstanding the foregoing, ICRC shall not be responsible for that proportionate share
of the damages arising from the negligent or willful conduct of the contractor, its employees, or sub-contractors.
Environmental Indemnification and Hold Harmless - The contractor shall indemnify and hold the ICRC
harmless from any and all claims, demands, judgments, orders, or damages resulting from hazardous
substances discharged onto the Property by the contractor, its employees, or sub-contractors in connection
with the demolition or disposal activities contemplated herein. The term "hazardous substances," as used
herein, shall mean any substance heretofore or hereafter designated as hazardous under the Resource
Conservation and Recovery Act, 42 U.S.C. Sec. 6901 et seq.; the Federal Water Pollution Control Act, 33
U.S.C. Sec. 1257 et seq.; the Clean Air Act, 42 U.S.C. Sec. 2001 et seq.; the Comprehensive Environmental
Response Compensation and Liability Act of 2080, 42 U.S.C. Sec. 9601 et seq.; or the Hazardous Waste
Cleanup-Model Toxics Control Act, RCW 70.105D, all as amended and subject to all regulations promulgated
there under.
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IRMO CHAPIN RECREATION BID Date: 11-12-2026
COMMISSION (ICRC) Contact: Adam Bedard
Project Manager
Email: abedard@icrc.net
Administration Office
Phone: (803)213-2044
5605 Bush River Road
Columbia, SC 29212
Bid Submittal Requirements
Bidders will provide the following information
I. Provide copy of certificate of insurance and w-9.
II Provide at least three references of commercial or institutional customers who had similar work
conducted by your company.
III. Must be able to complete the project in the time frame given.
Bid Submittal Document
All bid components are required to be filled in for bid to be eligible for consideration
Bid Components
Total For All Labor and Materials $_____________
Comments:
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Company Name:_______________________________________________________
Address:__________________________________________ Ph. ________________
Company Representative: ___________________________ Title:______________
Signature: _____________________________________ Date:__________________
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