2026 Patrol-Admin Upfitting bid specs

Location:	Rhode Island
Posted:	Oct 31, 2025
Due:	Nov 19, 2025
Agency:	Town of North Kingstown
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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TOWN OF NORTH KINGSTOWN,

RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, RI

02852

PHONE: (401) 294-3331

FAX: (401) 583-7145

www.northkingstownri.gov

INVITATION FOR BIDS

TOWN OF NORTH KINGSTOWN –POLICE DEPARTMENT

(4) FOUR POLICE PATROL VEHICLE UPLIFTS

*Sealed proposals for the above will be accepted in the Office of the

Purchasing/Finance, Town of North Kingstown Municipal Offices, 100 Fairway Drive,

North Kingstown, RI 02852, until November 19 ,2025 at 10 AM, and will then be

publicly opened and read aloud. The Municipal Offices are opened 8:30am – 4:30pm,

Monday through Friday. Please plan accordingly.

NO BIDS WILL BE ACCEPTED AFTER NOVEMBER 19 ,2025

10:00AM DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO

MONITOR THE TOWN AND/OR STATE OF RHODE ISLAND

PURCHASING WEBSITES FOR ANY SUBSEQUENT BID ADDENDUM. NO

ADDENDA WILL BE ISSUED OR POSTED WITHIN FORTY-EIGHT (48)

HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and

the award shall be made on the basis of the lowest evaluated or responsive bid price.

The Town of North Kingstown reserves the right to reject any or all proposals or parts

thereof; to waive any formality in same, or accept any proposal deemed to be in the best

interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any

pre-bid or bid opening, provided a request is received three (3) days prior to said

meeting by calling 294- 3331, ext. 142.

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding”,

and the award shall be made on the basis of the lowest evaluated or responsive bid

price.

PLEASE SEE REQUIRED SPECIFICATIONS.

The following factors will be considered in determining the lowest evaluated or

responsive bid price:

▪ Bid Price

▪ Meets or exceeds bid specifications; line-by-line items are included with

each bid specification. Each line is to be filled in (yes or no), with any

exceptions noted, AND RETURNED WITH BID FORM.

▪ Delivery date

▪ Proximity to Safety Complex facility for service

▪ Warranty/Guarantee

▪ Early payment discount

NOTE:IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT

ACTIVITY, ALL SUBMISSIONS MUST INCLUDE THE FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the

Town of North Kingstown Municipal Office Building, ATTN:

Purchasing/Finance, 100 Fairway Drive, North Kingstown, Rhode Island 02852,

and clearly marked with the name of the item bid, and the date and time of opening.

Bids will be received by the Purchasing Agent up to the specified time as noted on the

Invitation to Bid/Request for Proposal, and publicly opened and read aloud at the

specified time.

Proposals submitted for a specified item must not be combined under the same

cover with any other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the time

and at the place prescribed. Proposals received prior to the time of opening will be

date/time stamped and securely kept unopened. No responsibility will attach to any

officer or person for the premature opening of a proposal not properly addressed and

identified.

Bids may be withdrawn personally or by written request at any time prior to the

time specified for the opening. Bids may be modified in the same manner. Negligence

on the part of the bidder in preparing the bid confers no right of withdrawal or

modifications to bid after such bid has been opened.

Any bid received after the time and date specified shall not be considered, by

messenger or by mail, even if it is determined by the Town that such non-arrival before

the time set for opening was due solely to delay in the mails for which the bidder is

not responsible. Conditional or qualified bids will not be accepted.

ARTICLE 2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for

bid prices must be filled in, in ink or typewritten, both in words and figures. Erasures

or other changes must be explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to

guard against opening prior to the time set therefore.

The Town may consider any bid not prepared and submitted in accordance

with the provisions hereof and reserves the right to reject any or all proposals in whole

or in part, toward any item, group of items, or total bid; to waive any technical defect

or formality in same, or to accept any proposal deemed to be in the best interest of the

Town.

*PLEASE SUBMIT AN (1) ORIGINAL AND ONE (1) ELECTRONIC COPY

(Thumb Drive).

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic or oral bids, amendments or withdrawals will not be

accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to

the time specified for the opening. Bids may be modified in the same manner.

Negligence on the part of the bidder in preparing the bid confers no right of

withdrawal or modifications to bid after such bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they

are normally engaged in purveying the type of product, service, or equipment bid on.

No bid shall be considered from bidders who are unable to show that they are normally

engaged in purveying the type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary

details, when applicable, on the material or service he proposes to furnish in order that

the Town may have full information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

It is the responsibility of the bidder to have inspected the Specifications and

Contract Documents (including all addenda) which have been posted on the Town of

North Kingstown and State of Rhode Island Purchasing websites. The failure or

omission of any bidder to receive or examine any form, instrument, or document or to

inspect any item specified as a Trade-in shall (if applicable) in no way relieve any

bidder from any obligation in respect to their bid.

When applicable, each bidder must inform themselves fully of the conditions

relating to the construction of the project and the employment of labor thereon. Failure

to do so will not relieve a successful bidder of their obligation to furnish all material

and labor necessary to carry out the provisions of their contract. Insofar as possible

the contractor, in carrying out the work, must employ such methods or means as will

not cause any interruption of or interference with the work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification

must be explained in detail and attached to proposal. If such deviations do not depart

from the intent of this notice and are in the best interest of the Town, the proposal will

receive careful consideration.

ARTICLE 7. BID SECURITY IS TO BE 5% OF THE CONTRACT PRICE.

(N/A)

ARTICLE 8. “OR EQUAL” BIDDING

The Town intends to permit liberal scope in bidding and specifically does not intend

to limit bidding to any make or model. Whenever a material, article or piece of

equipment is identified by reference to manufacturers' or vendors' names, trade names,

catalogue numbers, etc., it is intended merely to establish a standard; and any proposed

material, article, or equipment of other manufacturers and vendors which will perform

adequately the duties imposed by the general design will be considered equally

acceptable provided it is in the opinion of the Town to be of equal substance and

function.

ARTICLE 9. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid

Proposal Form. In the event that there is a discrepancy between unit prices and the

extended totals, the unit prices shall govern. In the event that there is a discrepancy

between the price written in words and written in figures, the prices written in words

shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is

awarded by the Town Council. After award by the Town Council, said prices shall then

remain firm for the duration of the Contract.

In the event a column headed “Vendor’s Offering” is provided in the bid

proposal, enter your offering, compliance or non-compliance in each space. DO NOT

enter dollar amounts.

ARTICLE 10. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is

exempt from payment of Federal Excise Taxes. The prices bid must be exclusive of

taxes and will be so construed. Exemption certificates will be completed as required by

the successful bidder.

ARTICLE 11. DELIVERY

Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid

Proposal Form.

*PLEASE SUBMIT AN (1) ORIGINAL AND ONE (1) ELECTRONIC

COPY (Thumb Drive)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	2026 Patrol-Admin Upfitting bid specs
Category:	Purchasing
Status:	Open

2026 Patrol-Admin Upfitting bid specs

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