Right-of-Way Review & Acquisition Rd J.5 NW – Road 6 NW to Road 8 NW

REQUEST FOR QUALIFICATIONS (RFQ)
for
Right-of-Way Review & Acquisition
Rd J.5 NW - Road 6 NW to Road 8 NW
County Road Project (CRP) #1019
Issue Date: March 26, 2026
Submittals must be received on or before 4:00 pm on April 16, 2026
Contact Information:
Mike Neer, PE, Capital Programs Manager
DOUGLAS COUNTY TRANSPORTATION & LAND SERVICES
140 19th Street NW, Suite A
East Wenatchee, WA 98802
(509) 884-7173
mneer@co.douglas.wa.us

CONTENTS
SECTION 1 - PURPOSE ................................................................................................... 2
SECTION 2 - PROJECT SUMMARY ................................................................................... 2
SECTION 3 - SCOPE OF WORK: RIGHT-OF-WAY REVIEW & ACQUISITION............................ 2
3.1 Title Review........................................................................................................ 2
3.2 Preparation and Administration .......................................................................... 2
3.3 Appraisal and Appraisal Review ......................................................................... 3
3.4 Acquisitions ........................................................................................................ 3
3.5 Closing ............................................................................................................... 3
SECTION 4 - PROJECT MATERIAL PROVIDED BY DOUGLAS COUNTY .................................. 3
SECTION 5 - SUBMITTAL REQUIREMENTS ......................................................................... 4
5.1 Statement of Qualifications (SOQ) Template ..................................................... 4
SECTION 6 - PROJECT EVALUATION ................................................................................ 4
6.1 Process .............................................................................................................. 4
6.2 Evaluation Criteria .............................................................................................. 5
SECTION 7 - TERMS AND CONDITIONS ............................................................................. 5
7.1 General .............................................................................................................. 5
7.2 Project Schedule ................................................................................................ 5
7.3 Contact Information ............................................................................................ 6
7.4 Compensation .................................................................................................... 6
APPENDIX A - NOTICE TO CONSULTANTS ............................................................................ 7
APPENDIX B - EXHIBITS ..................................................................................................... 8
APPENDIX C - SUBMITTAL FORM ........................................................................................ 9
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 1
Request for Qualification

Section 1 - Purpose
Douglas County Transportation and Land Services, solicits Request for Qualification (RFQ) from
consulting firms (the "Consultant") with expertise in right-of-way acquisition for state funded projects.
The County is seeking a qualified consultant to perform the work in a timely and professional manner.
Section 2 - Project Summary
The Rd J.5 NW - Road 6 NW to Rd 8 NW project work includes grading, excavation, fill, paving, and
other associated road reconstruction project activities. There will be acquisitions from up to nine (9)
individual parcel owners. ROW acquisition is expected to be complete by December 31, 2026.
The project is funded through State of Washington County Road Administration Board (CRAB) Rural
Arterial Program (RAP) managed dollars with local matching sources (Douglas County) and held to
standards for federally funded projects.
Section 3 - Scope of Work: Right-of-Way Review &
Acquisition
The selected Consultant shall be responsible for all services outlined in the qualification whether the
Consultant or his representative produces them. The Consultant shall be responsible for any and all
contractual matters. The Consultant shall be prepared to provide the following services in accordance
with the Uniform Relocation Assistance and Real Property Acquisition Act (The Uniform Act) and the
Local Agency Guidelines (LAG) including, but not limited to:
3.1 TITLE REVIEW
a) Ordering preliminary title reports.
b) Review preliminary title commitments provided by the Consultant for standard owner's coverage,
including each listed exception.
c) Review each title or easement coverage exception to determine which exceptions require
removal, additional negotiations, or pose obstacles or delays to the acquisition process and make
recommendations to the County.
d) Provide the County with a parcel summary memo that lists all ownerships, title exceptions,
conflicting easements or other rights of record and comments or concerns for each parcel.
3.2 PREPARATION AND ADMINISTRATION
a) Meet with the County to obtain background on the project, contracts and preferences.
b) Prepare offer letter and acquisition documents on County or WSDOT LPA standard forms in
accordance with statutory requirements.
c) Prepare tracking and status documents, in a form satisfactory to the County (Actual Right-of-Way
Cost Summary form to be provided by the County). Make verbal bi-weekly reports detailing the
following information relative to each site to be acquired:
a. The number of contacts made in the preceding period.
b. The persons who were contacted.
c. Summary of the discussions.
d. The terms that were resolved or agreed to in principal.
e. The terms that are not resolved or agreed to in principal.
f. Recommendations by the consultant for resolution of unresolved terms.
g. Anticipated course of action by the consultant in attempting to resolve remaining issues.
h. Copies of any documents under discussion in draft or final form.
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 2
Request for Qualification

d) The Consultant shall be available to meet in person with the County to discuss project progress
and status.
e) Maintain records in accordance with statutory, regulatory, local, state and policy requirements.
f) Prepare parcel files, in a satisfactory format to the County, to include fair offer letters, documents,
a standard diary form indicating all contacts with owner(s), and other items necessary for
negotiations.
3.3 APPRAISAL AND APPRAISAL REVIEW
a) Hire appraiser and review appraiser sub-consultants.
b) Manage preparation of a Project Funding Estimate (PFE) by the appraiser.
c) Manage appraisal and appraisal review process.
d) Coordinate appraisal and appraisal review delivery schedule.
e) Review appraisals and appraisal reviews in preparation for signature by the County.
3.4 ACQUISITIONS
a) Present offer in person whenever possible.
b) Negotiate with each property owner and/or their representatives in accordance with statutory and
regulatory requirements.
c) Negotiate as necessary with lien holders and easement holders to remove title defects.
d) Maintain a current detailed diary on each parcel in accordance with WSDOT Right-of-Way
Manual.
e) Acquisition agent will perform "good faith negotiations," as defined by The Uniform Act and
make a sufficient number of contacts with each owner in an effort to secure the needed property
rights.
f) Out-of-area owners will be contacted by telephone and by certified mail.
g) Forward all administrative settlements to the County for approval.
h) If negotiations reach an impasse, the consultant shall provide the County with written
notification. The filing and cost of condemnation proceedings shall be the responsibility of the
County.
3.5 CLOSING
a) Prior to sending files for closing to the County, Consultant shall request date shown on title report
from the designated Title Company.
b) Coordinate with the County on obtaining required County signatures on deeds and closing
documents.
c) Follow established County procedure for closing parcels.
d) Facilitate and manage partial re-conveyances with lenders or mortgage holders.
e) Submit the necessary documents and instructions to the designated Title/Escrow Company.
f) Work with the Title Company to remove unacceptable exceptions and obtain title policies.
g) Review closing statements and obtain County signatures and approvals.
h) Deliver completed files and diaries in a form satisfactory to the County necessary for state and
federal approvals.
Section 4 - Project Material Provided by Douglas County
Once a Consultant is selected, Douglas County will supply or facilitate the following materials:
a) A right-of-way plan.
b) Preliminary engineering design drawings showing the location and extent of the project.
c) Any additional drawings or information that shows the extent of the disturbance.
d) Staking of proposed right-of-way parcels and easements upon request.
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 3
Request for Qualification

e) Legal descriptions for parcels being acquired.
Section 5 - Submittal Requirements
One (1) electronic pdf format document shall be sent to:
Mike Neer mneer@co.douglas.wa.us
Cc: eguerrero@co.douglas.wa.us
Subject Line: "Road J.5 NW - Road 6 NW to Road 8 NW - Right-Of-Way Review & Acquisition
RFQ".
Proposals will be received until 4:00 pm Pacific Standard Time on April 16, 2026 Proposals received
after the time and date specified above will not be considered.
5.1 STATEMENT OF QUALIFICATIONS (SOQ) TEMPLATE
Each SOQ is limited to a total maximum number of 12 pages (each page of text will count as a page in the
total count). Submittals must be on 8.5" x 11" paper (if charts and/or graphs are utilized, text must be a
readable size font), and with a type size no smaller than 11 point. The page limitation does not apply to
the Submittal Cover and the Submittal Information Form.
The SOQ shall include:
a) Title of the SOQ on the cover of the submittal
b) Consultant Name
c) Contact Name & Title
d) Physical Address
e) Mailing Address
f) Email
g) Website Address
h) Profile (outlining history, experience, size, and affiliations of your firm)
i) Qualifications and experience of personnel assigned to the project.
j) Past performance/past experience with similar projects/references (3 projects)
k) Availability/ability to provide the project deliverables/work plan.
l) Subconsultants proposed to be used by the Consultant shall be listed in the proposal and shall be
subject to approval of the County.
m) Completed Submittal Information Form (included as an attachment).
Section 6 - Project Evaluation
6.1 PROCESS
The Consultant selection process will consist of a panel of reviewers who will review all submittals
independently using a set of review criteria. Additional information may be requested at the discretion
of the County. A telephone interview may be conducted following the review to discuss the
respective Consultant's response to criteria. The review panel will meet to finalize the selection based
on a ranking of scores from highest to lowest.
a) Pre-contract clarification. The apparent selected Consultant will be required to review their
proposal with the County. The County reserves the right to require any clarification or alterations
it deems necessary in the Consultant's work plan, assignment or resources, or the project cost and
to clarify the Consultant's approach to the scope of work and the County's needs and
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 4
Request for Qualification

expectations. This review and any changes will be made prior to contract execution and will
become part of the final Consultant Agreement.
b) Selection.
i. A recommendation for selection will be made to the Board of County Commissioners (BCC)
following review and rankings of the proposals.
ii. Consultant selection will be carried out under WSDOT Local Agency Guidelines including
Section 31.4.
6.2 EVALUATION CRITERIA
The following information and criteria will be used to evaluate and rank responses:
Evaluation Criteria Weight
1. Qualifications and experience of personnel assigned to project. 35
2. Past performance/past experience of firm with similar projects/references 30
3. Availability/ability to provide the project deliverables/work plan 35
Section 7 - Terms and Conditions
7.1 GENERAL
a) The County reserves the right to reject any or all proposals and the right to waive any
irregularities or information in any proposal, subject to the laws of the State of Washington, as
may be deemed in the best interest of the County.
b) The County reserves the right to move on to the next most qualified Consultant if a satisfactory
contract cannot be negotiated within twenty-one (21) calendar days.
c) Insurance Requirements
i. The Consultant will certify worker's compensation coverage for all employees of the firm
at the statutory minimum amount.
ii. Professional liability insurance (errors and omissions) shall be required for the project.
Limits shall be a minimum of $1,000,000 for each occurrence.
d) The County will not be responsible for any costs incurred by the Consultant in preparing,
submitting, or presenting its response to the RFP.
e) Protest of Contract Award. Protests concerning the Consultant selection process must be received
within fourteen (14) days of the award announcement. Protests will be reviewed, parties involved
contacted and a recommendation of appropriate action provided to the BCC. The Commissioner's
decision will be the final County position.
f) Communication. It is in the nature of engineering that unanticipated tasks or events will occur
from time to time, despite the best effort to scope projects accurately. For this reason, the
partners agree to develop and maintain effective communication and a thorough project
understanding so that these issues can be accommodated with minimal impact to project quality,
schedule, and budget.
7.2 PROJECT SCHEDULE
The successful Consultant shall begin work by participating in an orientation meeting approximately five
(5) working days following the execution of the contract.
The Consultant will develop and maintain a comprehensive schedule for the project. This schedule will
be used to coordinate activities with the County, other local and state agencies and ensure delivery of the
project in accordance with the planned schedule and granting agency requirements. The work has been
preliminarily scheduled for completion by December 31, 2026 as detailed in the following schedule:
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 5
Request for Qualification

Mar 26, 2026 Call for RFQ
Apr 16, 2026 Deadline for submitting SOQ
Apr 23, 2026 Final selection of Consultant
Apr 30, 2026 Begin Contract Negotiations
May 5, 2026 Final Contract Execution by County Commissioners
May 6, 2026 Project Start Date
Dec 31, 2026 Project Completion Date
7.3 CONTACT INFORMATION
Any question may be directed to:
Mike Neer Cameron Bosch
(509) 884-7173 (509) 884-7173
mneer@co.douglas.wa.us cbosch@co.douglas.wa.us
7.4 COMPENSATION
Upon selection of the most qualified Consultant based on demonstrated competence and qualifications for
the type of professional services required, the County will negotiate compensation determined to be fair
and reasonable. If the County is unable to negotiate a satisfactory contract with the Consultant selected,
negotiations with that Consultant will be terminated and the County will select another Consultant.
a) Contract Requirements. The Consultant will be required to enter into a contract with Douglas
County using the WSDOT's Local Agency Real Estate Professional Services Negotiated Hourly
Rate Consultant Agreement. A copy can be downloaded at the following address:
https://wsdot.wa.gov/business-wsdot/support-local-programs/delivering-your-
project/consultant-agreements-indirect-cost-rate-information
b) Contract Payments. The billing statement must include a summary of progress made through the
date of billing. Monthly payments will be based on the expenses incurred as summarized in each
progress report. The progress report shall indicate the cost and hours of work assigned to each
major work task.
Americans with Disabilities Act (ADA) Information
Douglas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with
Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This
material can be made available in an alternate format by emailing Jessie King at jking@co.douglas.wa.us or by calling
collect 509-884-7173.
Douglas County, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4)
and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant
to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
Disadvantaged, minority and women-owned consultant firms are encouraged to respond.
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 6
Request for Qualification

APPENDIX A - NOTICE TO CONSULTANTS
Rd J.5 NW - Road 6 NW to Road 8 NW RFQ Page | 7
Request for Qualification