District Wide Copy Paper

Francis Howell School District
801 Corporate Centre Drive
O'Fallon, MO 63368
April 1, 2026
To Whom It May Concern:
Francis Howell School District is accepting quotes from qualified vendors for the purchase of white copy paper for
District-wide use with the specifications identified below for one (1) year beginning with the 2026-2027 school year. The
District is interested in establishing pricing for a consistent, high-volume purchase over a defined period. Quotes must be
received by 5:00pm CDT on Thursday April 30, 2026 in order to be considered for selection. Quotes must be mailed to
Francis Howell School District, 801 Corporate Centre Dr, O'Fallon, MO 63368, or hand-carried to this office at the above
address. Quotes can also be emailed to matthew.bollwerk@fhsdschools.org.
1. Paper Requirements:
Size: 8.5" x 11"
Weight: 20 lb
Brightness: 92 Bright (minimum)
Color: White
Source: Domestically manufactured (required)
Environmental considerations:
Recycled content and/or sustainability certifications are preferred (please specify)
2. Estimated Annual Usage
Estimated annual volume: 6,720 cases
Orders will be placed three (3) times per year
Each order will consist of approximately:
2,240 cases per order
63 pallets total per order
3 full truckloads per order (21 pallets per truckload)
3. Delivery Requirements
Delivery location(s): To be coordinated with District warehouse/facilities
Each order must be delivered in full truckload quantities as outlined above
Vendors must confirm ability to meet delivery schedule and volume requirements
Include estimated delivery timelines and freight terms
4. Pricing Requirements
Per-case pricing based on estimated annual volume
Tiered or volume-based pricing options, if available
Identification of any cooperative contract pricing (please specify contract name and number)
Any additional cost factors (fuel surcharges, delivery fees, etc.)
5. Price Lock Requirement
The District is seeking the ability to lock in pricing for a specified term, July 1, 2026 through June 30,
2027, with the understanding that:
Paper will not be purchased all at once
Orders will be placed throughout the year as described
The District will be invoiced per individual order/delivery

6. Additional Information Requested
Please include the following with your quote:
Product specifications sheet
Environmental certifications (if applicable)
Manufacturer information
Lead times and availability assurances
Any supply chain considerations or constraints
Warranty or quality guarantees
7. Evaluation Considerations
Quotes will be evaluated based on:
Cost competitiveness
Ability to meet volume and delivery requirements
Product quality and specifications
Supply reliability and lead times
Use of cooperative contracts
Environmental considerations
Please submit your quote and supporting documentation to:
Matthew Bollwerk
Purchasing Manager
Francis Howell School District
Email: matthew.bollwerk@fhsdschools.org
Phone: 636-851-4092
Terms and Conditions:
This inquiry implies no obligation on the part of the Francis Howell School District.
The Francis Howell School District reserves the right to reject any or all quotes and to accept the quotes that appear to be
in the best interest of the school district. The district reserves the right to waive any informalities or reject any or all quotes
or any part of any quotes. Any quotes received after the specified time and date will not be considered.
Respondents are cautioned that the quoted goods and/or services must be provided at the price submitted. No price
increase will be permitted pending acceptance or rejection of the quote. All quotes shall be deemed final, and no quote
shall be subject to correction or amendment for error or miscalculation.
Purchases made by the Francis Howell School District are exempt from state, local, and federal excise taxes. The official
state tax exemption letter shall be furnished upon request.
The anticipated timeline for the project is as follows:
Wednesday, April 1, 2026 - RFQ released
Thursday, April 30, 2026 - Quotes due by 5:00pm CDT and reviewed thereafter
Monday, May 11, 2026 - Purchase recommendation prepared for Board of Education
Thursday, May 21, 2026 - Purchase approval by Board of Education
Monday, June 1, 2026 - Blanket purchase order issued for SY26-27
Questions may be asked via email to matthew.bollwerk@fhsdschools.org until noon on Friday, April 24, 2026. It is
the responsibility of the respondent to check the district website, www.fhsdschools.org, or contact the Purchasing
Department at matthew.bollwerk@fhsdschools.org for any addendums or updates before the closing date.