540 - Air Filters

INVITATION TO BID
Page 1of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Sarah Dolezal
Division of Purchases & Supplies 216-664-7261
601 Lakeside Avenue sdolezal@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162392 RFB 7011 202600000000540 Air Filters
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 7011 October 23, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Disposable Panel (Flat) Filters From
To
DISPOSABLE PANEL (FLAT) FILTERS:
(cid:9)
1. Disposable panel type flat filters consisting of fiberglass or polyester media shall be bonded to a sturdy chipboard frame. A supported
scrim or grille shall be present on the downstream side. These filters shall be approved and listed by Underwriters Laboratory as Class 2.
2. Filter media must have a minimum efficiency of twenty percent (20%) on ASHRAE standard 52-76 test method. A minimum arrestance
of eighty percent (80%) is required.
3. Vendor to state packaging quantity. ____________________
Vendor to state manufacturer(s): ____________________
Vendor to state price for the following sizes:
8 in. X 33 in. x 1/2 in. ________________________
9 1/2 in x 22 in. x 1/2in ________________________
8 in x 20 in x 1 in _________________________
8 in x 351/2 in x 1 in. _________________________
81/4 in x 43 7/8 in x 1 in _________________________
8 1/2 in x 31 in x 1 in _________________________
8 1/2 in x 32 in x 1 in _________________________
14 in x 14 in x 1 in __________________________
16 in x 20 in x 1 in. __________________________
18 in x 18 in x 1 in __________________________
20 in x 25 in x 1 in __________________________
25 in x 25 in x 1 in __________________________

INVITATION TO BID
Page 2of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Sarah Dolezal
Division of Purchases & Supplies 216-664-7261
601 Lakeside Avenue sdolezal@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162392 RFB 7011 202600000000540 Air Filters
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 7011 October 23, 2026 3:00 PM
16 in x 20 in x 2 in __________________________
16 in x 25 in x 2 in. __________________________
20 in x 20 in x 2 in __________________________
20 in x 25 in x 2 in __________________________
Ship To: Vendor Response
Prop. Mgmt.- Building Maint. 2 Contract Amount
Prop. Mgmt.- Building Maint. 2
$
4150 E 49th St, 2nd Building
Cleveland, OH 44105
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 2 Pleated High Efficiency Filters From
To
PLEATED HIGH EFFICIENCY FILTERS:
(cid:9)
1. Pleated high-efficiency filter media consists of self-extinguishing non-woven cotton and synthetic fibers. There shall be a minimum of ten
(10) pleats per lineal foot and not less than three (3) square feet of effective filtering media per square foot. The filter media shall be bonded
to a perimeter surface of a high strength moisture resistant beverage board frame. The media shall also be supported on the downstream side
with a corrosion resistant expanded metal support grid, which is wedge-shaped to conform to the pleated media and has a minimum of ninety-
five percent (95%) open face area. These filters shall be approved and listed by Underwriters Laboratory as Class 2.
2 Filter media must have a minimum efficiency of thirty percent (30%) on ASHRAE standard 52-76 test method. The filters shall also meet
or exceed the following requirements:
a. 500 FMP face velocity 1.0IN. W.G. final resistance;
b. Minimum average arrestance of ninety percent (90%);
c. Minimum dust holding capacity of 47 gms. per square foot.
3. Vendor to state packaging quantity.
Vendor to state manufacturer(s):_____________________________
Vendor to state price for the following sizes:
16 x 20 x 2 in. _____________________
15 x 20 x 2 in. ______________________
16 x 25 x 2 in. _________________________

INVITATION TO BID
Page 3of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Sarah Dolezal
Division of Purchases & Supplies 216-664-7261
601 Lakeside Avenue sdolezal@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162392 RFB 7011 202600000000540 Air Filters
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 7011 October 23, 2026 3:00 PM
20 x 20 x 2 in. __________________________
20 x 25 x 2 in. ___________________________
24 x 24 x 2 in. ___________________________
29 3/8 x 29 3/8 x 2 in. _________________________
12 x 24 x 2 in. _________________________
20 x 25 x 4 in. __________________________
20 x 25 x 2 in. ____________________________
12 x 24 x 4 in. ______________________________
18 x 24 x 4 in. _______________________________
20 x 24 x 4 in ________________________________
Ship To: Vendor Response
Prop. Mgmt.- Building Maint. 2 Contract Amount
Prop. Mgmt.- Building Maint. 2
$
4150 E 49th St, 2nd Building
Cleveland, OH 44105
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 3 EXTENDED SURFACE RIGID BOX STYLE FILTERS From
To
EXTENDED SURFACE RIGID BOX STYLE FILTERS:
(cid:9)1.(cid:9)Extended surface rigid box style filters shall be high efficiency, deep pleated rigid cell type. Filter media shall be a high-density synthetic
micro-fiber reinforced by an integral skrim backing. The filter media shall be continuously bonded to a minimum heavy duty 28-gauge
corrosion resistant, electro-galvanized steel, expanded metal grid with an open face area of not less than ninety-five percent (95%). The
media grid assembly shall be bonded to all interior surfaces of the enclosure frame. The support grid shall be formed into a wedge
configuration. Die cut pleat spacers shall be permanently installed. The enclosure frame shall be constructed of corrosion resistant
galvanized steel with a rigid, rust resistant metal header. These filters shall be approved and listed by Underwriters Laboratory as Class 2.
(cid:9)2.(cid:9)The filters shall meet or exceed the following specifications based on ASHRAE 52.1-1992 nominal face dimension: 24 x 24 x 24 in (cid:9)
(cid:9)(cid:9)a. Average Atmospheric Efficiency: 82%;
(cid:9)(cid:9)b. Initial Resistance @ 2000 CFM: .45;
(cid:9)(cid:9)c. Average Synthetic Dust Wt. Arrestance: 100%;
(cid:9)(cid:9)d. ASHRAE Dust Holding Capacity: 300 gm.; and
(cid:9)(cid:9)e. Gross Media Area (Square Feet) 60

INVITATION TO BID
Page 4of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Sarah Dolezal
Division of Purchases & Supplies 216-664-7261
601 Lakeside Avenue sdolezal@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162392 RFB 7011 202600000000540 Air Filters
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 7011 October 23, 2026 3:00 PM
3. Vendor to state packaging quantity.____________________
Vendor to state manufacturer(s):_____________________________
Vendor to state price for the following sizes:
12 x 24 x 12 in ._____________________
24 x 24 x 12 in. ______________________
20 x 24 x 12 in. ______________________
20 x 20 x 12 in. ________________________
Ship To: Vendor Response
Prop. Mgmt.- Building Maint. 2 Contract Amount
Prop. Mgmt.- Building Maint. 2
$
4150 E 49th St, 2nd Building
Cleveland, OH 44105
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 4 SPECIAL ORDER FILTERS, NOT LISTED ABOVE From
To
Special order filters:
-For ocasional items not listed above.
All items are to be shipped prepaid.
No additional charges are to be paid.
Vendor to state manufacturer discount:_____________________
Vendor to state manufacturer(s):_____________________________
List percentage discount offered on each manufacturer's catalog list price for any filter which may be needed during the term of the contract.
(Refer to Sections D-4 and D-5 of the Detailed Specification.)
Ship To: Vendor Response
Prop. Mgmt.- Building Maint. 2 Contract Amount
Prop. Mgmt.- Building Maint. 2
$
4150 E 49th St, 2nd Building
Cleveland, OH 44105

INVITATION TO BID
Page 5of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Sarah Dolezal
Division of Purchases & Supplies 216-664-7261
601 Lakeside Avenue sdolezal@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
162392 RFB 7011 202600000000540 Air Filters
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 7011 October 23, 2026 3:00 PM
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
. Bids received after the Closing Date, Closing Time and sent to any other
email address not identified in the Bidders Instruction cannot be
considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
Bids received after the Closing Date, Closing Time and sent to any other email
address not identified in the Bidders Instruction cannot be considered.
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported