539 - Snow Removal

INVITATION TO BID
Page 1of 2
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Adam Cisler
Division of Purchases & Supplies 216-664-2190
601 Lakeside Avenue ACisler@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161930 RFB 0201 202600000000539 Snow Removal
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 0201 October 23, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Snow Path Shoveling/Blowing From
To
SEE ATTACHED PDF FOR SPECS AND INFO
Ship To: Vendor Response
Aging Contract Amount
75 Erieview Plaza, 2nd Floor
$
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.

INVITATION TO BID
Page 2of 2
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Adam Cisler
Division of Purchases & Supplies 216-664-2190
601 Lakeside Avenue ACisler@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161930 RFB 0201 202600000000539 Snow Removal
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 23, 2026 3:00 PM 0201 October 23, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
. Bids received after the Closing Date, Closing Time and sent to any other
email address not identified in the Bidders Instruction cannot be
considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
Bids received after the Closing Date, Closing Time and sent to any other email
address not identified in the Bidders Instruction cannot be considered.
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________

SPECIFICATIONS/DESCRIPTIONS OF SERVICES
CITY OF CLEVELAND - DEPARTMENT OF AGING
RFB 0201 2026*
Senior Snow Maintenance - Chore Program
C-1 SCOPE OF WORK
The work required under this contract as designated by the limits of the contract shall include the
furnishing of all labor materials, tools, transportation, supervision, fuel and service necessary to
provide snow maintenance. Maintenance includes snow path shoveling and/or blowing with any
additional salt or de-icer mix for the affected areas. For these purposes a snow path is defined as
a minimum of 3 foot wide or as large as may be allowed in a space that does not exceed 3 feet
that runs from the primary door of the residence to the street and sidewalk. The intention of this
path is to provide access from the home to the street for safety purposes.
C-2 QUALIFICATIONS OF BIDDERS
The bidder shall show that they have available, under their direct employment supervision, the
necessary organization and facilities to properly fulfill all the services and conditions required under
these specifications. Failure to submit the documentation may make your bid non-responsive.
Bidder shall submit with his/her bid a notarized statement attesting to the following:
A. That the bidder has maintained an organization capable of performing the work
hereinafter described, in continuous operation for at least the past three years as
qualified in the above section. Bids should include 3 references or examples of
previous contracts that demonstrate the business can meet the expectations of this
contract.
B. The names of his/her employees in the areas responsible for this contract, his/her
function in the company, title and number of years of service with the bidder's firm and
years of experience in the field of snow maintenance. The supervisors and work crews
assigned to this job shall be actively employed by the contractor and have a minimum
of three years' experience. Information regarding the signage on vehicles and/or
equipment, and uniforms that employees will use in the provision of services outlined
in this contract.
C. The present address of the main operating facilities of this organization.
D. A list of equipment that the contractor owns and projects that they will use for the
work required in this contract. Make model of vehicle, color vehicle license plate, of
signage labeled on truck. A description of the snow removal equipment including
shovels, blowers, spreaders, etc.,.
C-3 DEFINITIONS
Director shall mean the Director of the Department of Aging or approved designee.
Chore Services Coordinator shall mean the person designated by the Director to oversee most
aspects of this contract including authorization and inspection of forms, pre-approval and final
acceptance of work, acceptance of substitutions, etc.
C-4 CHORE PROGRAM
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SPECIFICATIONS/DESCRIPTIONS OF SERVICES
CITY OF CLEVELAND - DEPARTMENT OF AGING
RFB 0201 2026*
Senior Snow Maintenance - Chore Program
The Chore program outlined is based upon the goal to allow seniors, and adults with disabilities,
to remain in their homes as long as they desire. The program designates the necessary tasks to
be performed on a routine basis. The program will provide a clean, usable, and visually
attractive appearance for the property of participants.
Unless otherwise directed by the Director of Aging the length of the snow maintenance season is
assumed to begin December 1, 2026 and end March 31, 2027. The number of clients to receive
snow path shoveling during the season is projected to be approximately 75-100 but is subject to
change.
The scope of this contract will be limited to a localized geographic location of City of Cleveland's
North East Side.
A. All work must be performed during regular business hours, strictly adhering to all local
codes regarding use of machinery during weekdays during the hours of 7:00 am and 7:00
pm. Cleveland, Ohio Noise Ordinance 605.10 Unnecessary Noise
B. Snow frequency and document notations: Snow shoveling or blowing services
1. The snow services maintenance program provides services of complete snow
services every 3 inches of snow not to exceed pass March 31st 2026
a. Contractors may choose to complete tasks as early as 7 am to 7 pm and as
many reasonable number of job tasks in a day, week, or bi-weekly period,
as long the clients are serviced within 24-48 hrs. after 3+ inch snow fall
occurrence on their Pathway, sidewalk, or service ramps.
b. Maintenance includes snow pathway shoveling / or blowing with addition to
dispensing salt or de-icer mix for the affected areas. For these purposes a
snow path is defined as a minimum of 3 foot wide or as large as the
allowed space to be serviced. 3 feet is the minimum path that can run from
the primary door of the residence to the driveway and then, 48 to 60 inches
wide from the driveway to the apron. The intention of this path is to
provide access from the home to the street for safety purposes.
2. Contractor crew workers will walk the property side walk , driveway before
beginning any work so as to inspect for any factors which may damage to
contractor equipment. In the event there is an obstacle preventing service to the
property the contractor will take the appropriate precautions or steps to alleviate
the obstacles.
a. The contractor may knock on the resident's door in the attempt to discuss
the obstacle.
b. In the event the obstacle cannot be removed or cleared - the contractor
will notate his/her paperwork accordingly to reflect what work (if any) has
been completed followed by the date - i.e. "unable to make path for X
reason"
c. Contractor shall submit records of completed work on a weekly basis, no
later than Monday 12:00pm.
d. If contractor can't complete all or part of a property then a notification will
be left with the senior - either verbal or in writing.
3. In the event a client's home has already been serviced to prior to the contractor
arriving, the contractor is obligated to mark the client on the list as Already
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