Request for Proposals - Transient Boat Dock Renovations

REQUEST FOR PROPOSALS
Paducah Transient Boat Dock Renovations
Paducah, Kentucky
ISSUE DATE: October 17, 2026
DUE DATE: November 6, 2026
Contract Manager: Amie Clark, Director of Parks & Recreation
Contact Information: aclark@paducahky.gov
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CITY OF PADUCAH, KENTUCKY
REQUEST FOR PROPOSALS
TRANSIENT BOAT DOCK RENOVATIONS
INVITATION
The City of Paducah Parks and Recreation Department is seeking proposals for repairs as specified herein
to Paducah's Transient Boat Dock.
The City of Paducah is accepting responses to this Request for Proposals (RFP) from organizations that
are:
a) licensed/certified to operate in the Commonwealth of Kentucky;
b) experienced in working with Kentucky Building Code;
c) experience in construction of and renovations to marinas and docking facilities;
Organizations responding to this RFP must be prepared to undertake, in the most efficient manner, all
aspects of this project.
Respondents to this RFP will be expected to meet or exceed the minimum qualifications set forth in this
RFP. The intent of this RFP is to identify those entities that are qualified and capable of completing the
contracted services for the City of Paducah, Parks and Recreation Department. Organizations are invited to
submit a proposal as described herein by the submission deadline set for 10:00 am on Friday, November
6, 2026.
BACKGROUND
In 2017, the City of Paducah constructed 340 ft of linear floating dock on the riverfront to accommodate
recreational boating. The dock services hundreds of boaters annually providing docking, utilities, and
fueling services as they make their way up and down river. The City has been awarded the Boater's
Choice Award nine (9) consecutive years.
QUALIFICATION PROCESS AND SELECTION CRITERIA
The Selection Committee, comprised of representatives from the City of Paducah, will review and evaluate
all responses to this RFP and will identify qualified entities according to the evaluation criteria.
Respondents must meet or exceed the following criteria:
* The entity must be legally capable of operating within the State of Kentucky.
* The entity must, at its own expense, procure all permits, certificates, and licenses required by the
law for the execution of this project.
* The entity must comply with all federal, state and local laws, ordinances or rules and regulations
relating to the performance of the work.
* The entity must provide no fewer than three references from clients with similar projects.
* The entity must be able to provide insurance in accordance with the City's requirements.
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* The entity will be required to obtain a Paducah Business License to perform the work and the
business license will need to be kept current throughout the duration of the contract.
* The entity will be required to withhold and submit payroll tax to the City of Paducah.
* The entity may be asked to provide a roster of employees and subcontractors used for the
contracted services with the City of Paducah.
The City of Paducah reserves the right to accept or reject any or all proposals. All proposals become the
property of the City of Paducah. The City of Paducah has the right to waive any irregularities in the Request
for Proposals process. The City of Paducah reserves the right, at its sole discretion, to terminate this process
at any time or reject any or all proposals without penalty prior to the execution of an agreement with the
selected agency. Any agreement resulting from this process shall be done so as deemed in the best interests
of the City.
The City has a variety of ordinances and policies which may or may not apply to a subsequent agreement
including, but not limited to background checks of employees, licensing requirements, and others.
Application of these requirements will be determined based on the structure of any subsequent agreement.
CONTENT OF PROPSAL
At a minimum, the following information should be included in the response to this RFP. This outline is
not all-inclusive, and respondents can provide additional information as deemed appropriate. To ensure a
uniform review process and to obtain the maximum degree of comparability, the submissions in response
to this RFP must be organized in the following manner:
A. General Information
1. Provide a transmittal letter that specifically states the respondent's understanding of the work to be
accomplished and briefly outlines the respondent's strengths in providing the required services.
This letter should be signed by an authorized corporate officer for each entity included as a team
proposal. Provide confirmation that the respondent is authorized to make the proposal.
2. Include the name of respondent's firm/entity, address, telephone number, name of contact person,
and the title of the RFP.
3. Provide a description of the proposing entity's current legal status (i.e. Corporation, Partnership,
Sole Proprietor, Joint Venture, etc.)
4. Provide the proposing entity's current Federal Identification Numbers.
5. Provide estimated project completion date.
B. Background and Qualifications
1. Provide a profile of the responding organization and describe its legal and organizational structure.
The respondent must identify and distinguish between its own experience and qualifications and
that of any parent entity, predecessor and/or wholly-owned or partially-owned subsidiary of the
respondent. If the respondent is a newly formed entity comprised of multiple individuals or entities
that is compiling projects from prior experience, respondent must state this clearly.
2. Provide resumes of key personnel of the organization. To include the name and contact information
for the primary contact that will be tasked with the completion of the scope of services described
herein.
3. Provide the year when the organization was established.
4. Provide the organization's experience in providing scope of services to other similar organizations.
5. Provide the organization's past experience with the City of Paducah or McCracken County
(if applicable).
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C. Required Submittals
Each proposal shall include:
1. Completed Exhibit A - Cost Estimate Form
2. Proposed project timeline
3. Product specifications and equipment details
4. Warranty information
5. Proof of licensing and insurance
6. A minimum of three (3) references, including references with like projects.
7. Product type/recommendations and manufacturing information
D. Duration of Proposals
All proposals must be valid for a minimum of 60 days after proposal opening.
E. Proposal Costs
Proposers responding to this RFP do so solely at their own expense, and the City is not responsible for
any Proposer's expense associated with responding to this RFP.
F. Warranties
Warranty information on materials and labor should be provided by the vendor as part of the bid proposal
and include a minimum 1-year workmanship warranty.
SUBMISSION REQUIREMENTS
Submit three (3) hard copies of your complete proposal no later than:
Friday, November 6, 2026, at 10:00 am
Deliver to:
City of Paducah, Parks and Recreation Department
Attn: Paducah Transient Boat Dock Renovation Project
2701 Park Avenue
Paducah, Kentucky 42001
Late submissions will not be accepted and will be returned to sender. Digital submissions will not be
accepted.
SCOPE OF SERVICES
The City of Paducah is seeking repairs for 340 ft of linear dock along Paducah's Riverfront. The city has
allocated $160,000 to replace the existing composite decking material, cleats and bumpers, rails, and
framing as necessary. There is also 4 ft square section of dock and framing work that was impacted
during a water rescue event that will need to be replaced. This scope of work, includes but is not limited
to:
A. Inspection and Assessment - Mandatory Pre-Bid Meeting to:
* Inspect steel frame for damage and/or repair needs.
* Inspect wood frame for damage, rot, weathering, etc
* Inspect floats for repair needs.
B. Lumber and Steel Frame
* Replace all damaged wood framework, nailers and skirt boards with pre-treated lumber
with maximum moisture content 19%.
* Use treatment containing no arsenic or chromium.
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* Replace steel frame that is damaged with new steel.
C. Deck Surfaces, Toe Boards, and Cap Rails
* Replace all decking, toe boards, and cap rails with new composite decking rated for
marine environments, to include floating dock, and landings.
* Product shall have grooved edge design for fasteners.
* Textured Surface: Manufacturer's standard.
D. Fasteners
* Use stainless steel fasteners.
* Deck boards shall be fastened with a minimum of two Manufacturer supplied screws into
the wood nailers at each connection point.
* Provide screws, in sufficient length, to penetrate not less than 112 inches into wood
substrate.
E. Access Panels and Covers
* Replace all access panels and covers with steel box and diamond plate steel covers, with
locking mechanisms for controlled access.
F. Execution and Installation
* Locate nailers, blocking, and similar supports to comply with requirements for attaching
other construction.
* Secure decking to framing with deck manufacturers decking fasteners.
* Decking shall meet manufactures specifications for installation and joints.
* Provide all flexible connections required to allow for vertical and lateral movement of the
various fuel pier or gangway relative to each other and for differential movement of the
floating pier wave attenuator sections.
* Installation shall accommodate expansion of dockage water and sewer mains. Consider
ambient temperature in relation to service range during installation of the flexible joints.
* All piping systems, utility connections, etc impacted by contracted work should be
reinstalled for maximum efficiency to include access for disconnection and future
maintenance, at the conclusion of the project.
It is understood that except as otherwise specifically stated in the contract, the vendor shall provide and
pay for all materials, labor, tools, equipment, and transportation of every item, necessary to execute,
complete and deliver the work within the specified time. Permits and licenses (including the City of
Paducah) necessary for the execution of work shall be secured by the vendor but no fees will be charged
to the vendor. All supplies and material shall be new. Any work necessary to be performed after regular
working hours, such as work performed on Sundays or legal holidays shall be performed without
additional expense to the City of Paducah.
EXISTING CONDITIONS & PREBID MEETING
Mandatory site meeting will be held at 1:00 pm on Thursday, October 22, 2026. Respondents are
responsible for reviewing the project site and understanding all existing conditions which may affect the
work. No consideration will be given to claims based on lack of knowledge of existing site conditions.
RETURN OF PROPSALS
All proposals become the property of the City and will not be returned to the firm. Once received and
opened, the contents of the proposal will be placed in the public domain and be open to public disclosure
pursuant to state law.
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GENERAL CONDITIONS
All materials and supplies shall be new.
The selected vendor shall provide and pay for all labor, tools, materials, equipment, transportation,
permits, and licenses necessary to complete the work.
Any work performed outside normal working hours, including Sundays or legal holidays, shall be
completed without additional cost to the City.
All costs associated with the preparation and submission of proposals shall be the sole responsibility of
the respondent.
EVALUATION AND AWARD
The City will designate a selection committee for this project. The committee will review all proposals
after the RFP deadline has expired. The committee may contact a representative of your team to seek
additional clarification and/or information regarding your submission.
CONTRACT NEGOTIATION
If negotiations are necessary, the City will enter into contract negotiations with the preferred agency soon
after the completion of the selection process. The finalists not selected will be placed on standby pending
the successful completion of contract negotiations and ratification of the contract by all parties.
RECOMMENDATION
The selection committee will make a recommendation to the Board of Commissioners for approval, based
on the criteria referred to herein and is determined by the selection committee to be the most responsive
and responsible proposal that best meets the City's specifications.
CONTRACT AWARD
Following evaluation, the City may recommend a contract award to the selected vendor subject to
approval by the Board of Commissioners. Following approval, the City will issue a Notice of Award.
The selected vendor shall have 10 calendar days from notification to secure all required permits, licenses,
and approvals necessary to execute a contractual agreement and begin work.
The City reserves the right to:
1. Reject any or all proposals
2. Waive informalities or irregularities
3. Terminate this process at any time without penalty prior to the execution of an agreement with the
selected vendor
4. Request clarification of submitted proposals
5. Accept the proposal deemed to be the best bid and in the best interests of the city
The proposal with the lowest price may not necessarily be selected if it does not fully satisfy project
requirements.
EVALUATION CRITERIA
Qualifications and Experience - 20 points
Compliance with specifications and amenities - 25 points
Estimated Project Costs - 20 points
References - 15 points
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Project Timeline, Expected Completion Date - 20 points
COMPLIANCE WITH LAWS
The selected consultant agrees to be bound by all Federal, State, and Local laws, regulations, and
directives as they pertain to the performance of the agreed upon contract.
CONTACTING THE CITY
No vendor submitting a response to this RFP, (nor any officer, employee, agent, representative, relative or
vendor representing such a person/entity), may contact or engage in discussion concerning the award of
this contract with any member, officer, Commissioner, or employee of the City of Paducah during the
period beginning on the date of RFP issue and ending on the date of selection of the vendor except as
follows:
Contact with City of Paducah staff during such time period must be limited to technical questions and
must be submitted in writing. Any and all questions and requests for clarifications or information
pertaining to this request for proposals shall be submitted in writing not later than 2:00 pm on
Wednesday, October 28, 2026, to Amie Clark by email at aclark@paducahky.gov. No oral questions
will be answered. The City may issue supplemental information at any time. Any contact with City staff
other than through this means shall be grounds for disqualification of the proposer.
CHANGES TO REQUEST FOR PROPOSALS
Any change or clarification to this solicitation, procurement process or conditions will be issued in the
form of written Addendum to the RFP, which will be issued as follows: digital Addendum available on
the City's website at https://www.paducahky.gov/request-bids-or-propsals. Proposers are responsible for
making themselves aware of, obtaining and incorporating any changes made in any Addendum to their
final proposal. Each proposer shall acknowledge their receipt of Addenda in his/her proposal. All
Addenda so issued shall become part of the Contract documents.
FAILURE TO PERFORM
Any vendor awarded a contract who fails to fulfill all obligations on this contract may be disqualified
from bidding on any City of Paducah proposal for a period of up to five (5) years. Should the vendor fail
to perform as indicated herein the City of Paducah reserves the right to procure the required services
elsewhere at its discretion, either temporarily or permanently, and to either suspend or cancel all or part of
the contract. Should such action be taken, the vendor shall be responsible for all excess costs incurred by
the City of Paducah.
TERMINATION FOR CAUSE
City may terminate a contract because a vendor fails to perform its contractual duties. If a vendor is
determined to be in default, City shall notify the vendor in writing and may either 1) terminate the
contract immediately or 2) set a date by which the vendor shall cure the identified deficiencies. City may
proceed with termination if the vendor fails to cure the deficiencies within the specified time. A default in
performance by a vendor for which a contract may be terminated shall include, but not be limited to:
* Failure to make delivery within the time specified or according to a delivery schedule fixed by the
contract;
* Failure to diligently advance the work under a contract for services;
* The filing of a bankruptcy petition by or against the vendor; or
* Actions that endanger the health, safety or welfare of City or its citizens.
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In the event that, during the terms of this Contract, funds are not appropriated for the payment of the
City's obligations hereunder, the City's rights and obligations herein shall terminate on the last day for
which an appropriation has been made.
AT WILL TERMINATION
Notwithstanding the above provisions, the City may terminate this contract at will in accordance with the
law upon providing thirty (30) days written notice of that intent. Payment for services or goods received
prior to termination shall be made by the City provided those goods or services were provided in a
manner acceptable to the City. Payment for those goods and services shall not be unreasonably
withheld.
SAFETY
Vendor must perform work in a safe and timely fashion, maintain a clean and safe work environment,
follow safety requirements established by OSHA and the City of Paducah, and may be required to provide
safety equipment. If, in the opinion of the City, safety precautions are not in existence, work will cease
immediately until corrective action is taken. Work will begin again only when vendor demonstrates to the
satisfaction of the City that conditions are without risk. The vendor is responsible for any damage to the
work area and/or surrounding areas.
INSURANCE REQUIREMENTS
The successful Proposer, as the primary and noncontributory party, covenants and agrees to maintain and
keep in force during the term of the contract worker's compensation, property, casualty and general
liability in the following minimum amounts:
Type of Insurance Limits
Worker's Compensation Statutory
Commercial General Liability $1,000,000 (per occurrence)/$2,000,000 (aggregate)
Professional Liability $1,000,000
Commercial Automobile Liability $1,000,000
Professional Liability $1,000,000
On all general and automobile liability policies of insurance, as primary and noncontributory, vendor shall
have the City named as an additional insured and shall further require that their liability carrier(s) notify
the City at least thirty (30) days prior to the effective date of any change(s) in or cancellations of said
insurance policies. A waiver of subrogation shall also be provided for all insurance policies. A current
copy of proposer's insurance certificate providing proof of insurance as stated above must be
on file with the City prior to bid award. Submission of insurance certificate copy may be included with
the proposal package.
TITLE VI
The selected consultant agrees to abide by Federal, State, and Local laws and regulations, and directives
as they pertain to Title VI.
EQUAL OPPORTUNITY STATUTES
The City of Paducah is an equal opportunity employer and does not discriminate on the basis of race,
color, religion, sex, national origin, age, marital status, physical or mental disability, or any other
characteristic protected by law. The City of Paducah is also committed to employing only United
States citizens and aliens who are authorized to work in the United States. The City of Paducah complies
with the Immigration Reform and Control Act of 1986. Therefore, the successful Proposer must
demonstrate to the satisfaction of the City of Paducah that he also conforms to all Federal, state, and local
equal opportunity statutes. Further, the vendor will reimburse the City of Paducah for any damages
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incurred due to any violation of the above mentioned statutes by the vendor while under contract to the
City of Paducah.
DISCRIMINATION
The vendor agrees that in the performance of this agreement with the City, he/she will not discriminate
against any workers because of race, creed, color, religion, national origin, handicap, sex, sexual
orientation or gender identity and will comply with all applicable Federal, State or local laws and
regulation prohibiting such discrimination. The aforesaid provision shall include, but not be limited to the
following: Employment and upgrading, demolition or transfer, recruitment and recruitment
advertising, lay-off or termination, rates of pay or other forms of compensation, selection
for training including apprenticeship. The vendor agrees to post thereafter in conspicuous places,
available for employees and all applicants for employment, notices setting forth the provisions of the
above non-discrimination clause. The vendor further agrees to insert the foregoing provision in all sub-
contracts hereunder.
PROHIBITED INTEREST
No member officer, or employee of the City or the Vendor during his tenure or for one year thereafter
shall have any financial interest, direct or indirect, in this Contract or the proceeds thereof as identified in
KRS 45A.340. The City and the Vendor shall comply with the requirements of the Executive Branch
Code of Ethics KRS Chapter 11 A.
CONFLICTS OF INTEREST
All Proposers are responsible for complying with the following KRS 45A.455: Conflicts of Interest -
Gratuities and Kickbacks - Use of Confidential Information.
It shall be a breach of ethical standards for any employee with procurement authority to participate
directly in any proceeding or application; request for ruling or other determination; claim or controversy;
or other particular matter pertaining to any contract or subcontract, and any solicitation or proposal
therefore, in which to his knowledge: He, or any member of his immediate family has a financial interest
therein; or a business or organization in which he or any member of his immediate family has a
financial interest as an officer, director, trustee, partner, or employee, is a party; or any other person,
business, or organization with whom he or any member of his immediate family is negotiating or has an
arrangement concerning prospective employment is a party. Direct or indirect participation shall include
but not be limited to involvement through decision, approval, disapproval, recommendations, preparation
of any part of a purchase request, influencing the content of any specification or purchase standard,
rendering of advice, investigation, auditing, or in any other advisory capacity. It shall be a breach of
ethical standards for any person to offer, give, or agree to give any employee or former employee, or for
any employee or former employee to solicit, demand, accept, or agree to accept from another person, a
gratuity or an offer of employment, in concoction with any decision, approval, disapproval,
recommendation, preparation of any part of a purchase request, influencing the content of any
specification or purchase standard, rendering of advice, investigation, auditing, or in any other advisory
capacity in any proceeding or application, request for ruling or other determination, claim or controversy,
or other particular matter, pertaining to any contract or subcontract any solicitation or proposal therefore.
It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on
behalf of a subcontractor under a contract to the price vendor or higher tier subcontractor or any person
associated therewith, as an inducement for the award of a subcontract or order. The prohibition against
conflicts and gratuities and kickbacks shall be conspicuously set forth in every local public agency written
contract and solicitation therefore. It shall be a breach of ethical standards for any public employee or
former employee knowingly to use confidential information for his actual or anticipated personal gain, or
the actual or anticipated personal gain of another person. For further information on the conflict of
interest statutes, see the "Recovery of Value of Anything Transferred or Received in Breach of Ethical
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Standards" at KRS 45A.460, and "Definitions for Terms Used in KRS 45A.445 to 45A.460" at KRS
45A.445.
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