RFP | Omak and Nespelem THC, Optometry services contract to provide direct optometry care at the Omak and Nespelem Tribal Health Center

Docusign Envelope ID: BEE36890-C46E-8EB5-8015-616DC7FDA1A9
Confederated Tribes of the Colville Reservation
Request for Proposal Signature Sheet
Today's Date: 09/10/2026 Date Due: 9/11/2026
Allocated by what Funding Source: Federal Tribal X State None
Served under what CBC Committee: Health & Human Services
What Fund Number (include Contract/Grant): 661226 FY: 26-27
Company/Vendor Name: TBD Dollar Amount: $TBD
Administering Program: Omak and Nespelem THC Requires Additional Dollars: Yes No
Matching Dollars: 0.00 Indirect Dollars Identified: 0.00
Summary of Contract content: RFP for on-site physical therapy services to Convalescent Center residents.
REVIEW and APPROVAL
_____ Memorandum of Agreement, between Tribal Programs
_____ Memorandum of Agreement,/Understanding $0.00
_____ Realty Leases, Land Use Agreements, Permits, Purchase & Sale
________________________________ 9/ _ 1 _ 0/ _ 2 _ 0 _ 26 ____ _____________________________9_/1_5_/2_0_2_6___
Program Manager and Date Required Department Administrator and Approval Date Required
_____________________________9/_1_4/_2_0_26____
Reservation Attorney and Approval Date
COMMENTS OR CONCERNS TO BE CLARIFIED PRIOR TO FURTHER PROCESSING
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
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Process a requisition for the full contract amount to commit the dollars. For payment you draw down on the same PO# for better tracking.
* Do not submit proposal for the Administrative Signature Review or Council Approval unless this form is completed.
* Required changes must be done prior to final signature submission.
* Sole Source Contract s requires detailed justification to be attached by program manager.
* Executive Director signing authority for routine contracts and litigation modifications $30,000 (Res# 1998-863).
* Council Committee approval requires types recommendation sheet to be attached to original paperwork.
* Distribution: Original: Contract Officer Copy: Accounts Payable, Program and Contractor
* It is the responsibility of the submitting program to process the signature sheet for completion.
Council Committee: ______________________________________ Action: _______________________________________
Date
Signature Sheet
Revision August 2025

Docusign Envelope ID: BEE36890-C46E-8EB5-8015-616DC7FDA1A9
Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 569-6186
Request For Proposals:
Optometry services contract to provide direct optometry care at the Omak and Nespelem
Tribal Health Center. The contract will include comprehensive eye examinations and
optometry evaluations for residents, vision assessments, evaluation and management of
ocular conditions, prescription of corrective lenses when medically necessary, and referrals
to ophthalmology or other appropriate healthcare providers when indicated. The Optometrist
will provide direct optometry services at the facility, complete all required clinical
documentation, and provide recommendations for ongoing vision care and follow-up while
following all applicable state, federal, tribal, and local regulations, professional standards,
and facility guidelines.
SECTION 1. GENERAL INFORMATION
1.01 Significant Dates
Posted Date: 9/22/26
Deadline for Questions: 9/28/26 @ 3:00 PM PST
Answers Posted: 9/30/26 @ 3:00 PM PST
Closing Date: 10/6/26 Bid @3:00 PM PST
Opening Date: 10/8/26 @3:00 PM PST
Description of Proposals Sought:
Optometry services contract to provide direct optometry care at the Omak and Nespelem Tribal
Health Center. The contract will include comprehensive eye examinations and optometric
evaluations for residents, vision assessments, evaluation and management of eye conditions,
prescription of corrective lenses when medically necessary, and referrals to ophthalmology or
other appropriate healthcare providers when indicated. The contract will also include all required
clinical documentation, treatment recommendations, follow-up care, and coordination of vision
services for each resident while following all applicable state, federal, tribal, and local
regulations, professional standards, and facility guidelines.
1.02 About the Colville Tribes:
The Confederated Tribes of the Colville Reservation is a sovereign nation. Presidential Executive

Docusign Envelope ID: BEE36890-C46E-8EB5-8015-616DC7FDA1A9
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located
in North Central Washington State. The Tribes' Indian Country now includes various off-reservation
trust land holdings. The Tribes' administrative Headquarters are located at the Colville Indian Agency
Campus, approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.
1.03 Response Format:
Proposals should be prepared simply, providing a straightforward and concise delineation of the
Contractors approach and capabilities necessary to satisfy the criteria listed in Section 3. The proposal
may not be longer than 30 pages, single-spaced with no less than 12-point font. Emphasis in the
proposals should be on completeness, clarity of content, and adherence to the presentation structure
required by this RFP. Contractors that deviate from the required format may be deemed non-responsive.
1.04 Completeness of Proposal
The Contractor must submit a completed proposal signed by a Contractor representative authorized to
bind the proposing Contractor contractually. The Contractor must identify on the form any exceptions
the Contractor takes to the Tribes RFP, or declare that there are no exceptions taken.
1.05 Response Date and Location
Proposals must be submitted no later than 3:00 p.m., PST, October, 6, 2026 at 4:00 PM. For hard copy
submissions, Contractors/Offerors must submit 1 (one) original and 3 (three) bound copies of the proposal no
more than 30 pages long, single-spaced, in a font no smaller than 12 point. Proposals shall be submitted in a
sealed envelope that has clear markings of the responding business name and address and clearly identifies
the contents as Physical Therapy Consultation at the Convalescent Center facility. Proposals may be sent by
electronic mail, regular, or express mail (FedEx or UPS). All proposals and accompanying documentation
will become the property of the Tribes and will not be returned. Contractors accept all risk of late delivery of
emailed proposal regardless of fault. Proposals must be directed to Colville Tribal Convalescent Center, PO
Box 150/21 Colville St., Nespelem, WA 99155. Emailed proposals should be sent to Alexandria Desuatel,
Chief Executive Officer of the Colville Tribal Health Care Authority, at
alexandria.desautel.ohc@colvilletribes.com
1.06 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Contractor and
are not be chargeable in any manner to the Tribes.
1.07 Site Visitations
A site visit is not required in order to submit a proposal. By submitting a proposal, the Contractor
acknowledges they have satisfactory knowledge of the nature of the work requested.
SECTION 2. TERMS AND CONDITIONS
2.01 Questions Regarding the RFP
Requests for interpretation/clarification of this RFP must be emailed to Alexandria Desautel, CEO at
alexandria.desautel.ohc@colvilletribes.com. Unauthorized contact with other tribal employees or by any
method other than email regarding this RFP may result in disqualification. All oral communications will be
considered unofficial and non-binding on the Tribes.
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All questions must be submitted no later than 3:00 p.m., PST, September 28, 2026. All responses will be
posted on the Tribes' web site at: https://www.colvilletribes.com/rfp no later than 4:00 p.m.PST on the next
business day following the question deadline.
2.02 RFP Amendments
The Tribes reserves the right to request any respondent to clarify its proposal or to supply any additional
material deemed necessary to assist in the evaluation of the proposal.
The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any time.
The Tribes also reserves the right to cancel or reissue the RFP. All such addenda will become part of the
RFP. It is the Contractor's responsibility to check the Tribes' website for the issuance of any
amendments prior to submitting a proposal response.
2.03 Withdrawal of Proposal
Provided notification is received in writing to the address provided in Section 1.05, proposals may be
withdrawn at any time prior to the proposal response due date and time specified. Proposals cannot be
changed or withdrawn after the time designated for receipt.
2.04 Rejection of Proposals
The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or
irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of
the Tribes.
2.05 Proposal Validity Period
Submission of a proposal will signify the Contractor's agreement that its proposal and the content
thereof are valid for 90 (ninety) days following the proposal response deadline unless otherwise agreed
to in writing by both parties. The proposal may become part of the Contract negotiated between the
Colville Tribes and the successful Contractor.
2.06 Proposal Signatures
An authorized representative of the Contractor must sign proposals, with the Contractor's address and
telephone information provided. Unsigned proposals will not be considered.
2.07 Insurance Requirements
The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this
RFP insurance against claims for injuries or damages to property, which may arise from or in connection
with the performance of the work by the Offeror, his agents, representatives, employees or
subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed the
following unless otherwise approved by the Colville Tribes.
A. Minimum Insurance
1. Commercial General Liability coverage with limits not less than $1,000.000 per
occurrence I $2,000,000 annual aggregate.
2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per
accident/disease.
3. Worker's Compensation coverage as required by the Industrial Insurance Laws of the
State of Washington.
B. Self-Insured Retentions
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Docusign Envelope ID: BEE36890-C46E-8EB5-8015-616DC7FDA1A9
Self-insured retentions must be declared to and approved in writing by the Colville Tribes.
C. Other Provisions
Commercial General Liability policies shall be endorsed to:
1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.
2. Provide that such insurance shall be primary as respects any insurance or self-insurance
maintained by the Colville Tribes.
3. Each insurance policy shall provide that coverage shall not be canceled except after thirty
(30)days written notice has be given to the Colville Tribes.
D. Acceptability of Insurers
Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.
E. Verification of Coverage
Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates of
insurance required herein. The certificates are to be received and approved by the Colville Tribes
before work commences. The Colville Tribes reserves the right to require complete, certified
copies of all required insurance policies at any time.
F. Subcontractors
Subcontractors hired pursuant to this RFP must provide coverage similar to the Contractor, which
compiles with the requirements state herein.
2.08 Retainage/Performance Bond
Any contract negotiated in response to this RFP will require either a 25% retainage or a performance
bond. Any contract awarded with a value greater than $100,000 will require a performance bond.
2.09 Ownership of Documents
Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the property
of the Tribes. The Tribes may provide the Contractor with a limited license to use such material.
2.10 Hold Harmless
The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents,
and employees against any liability that may be imposed upon them by reason of the Contractor's failure
to provide worker's compensation coverage or liability coverage.
2.11 Limitations on Costs and Expenses
The Contractor's cost proposal may not include: any costs that can be described as overhead, including
secretarial, clerical, or file management work; on-line research services charges (in-house photocopying;
unnecessary express mail/overnight courier mailings); or for developing invoices for the Tribes.
2.12 Dispute Resolution and Venue
The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville
Tribal Court for any and all disputes that may arise from the Tribes engagement of the Contractor's
services, including the application of tribal law.
2.13 Appropriated Funds
Any contract awarded pursuant to this RFP is subject the Tribes' appropriation and budgetary process,
which operates on a fiscal year from October 1 to September 30. Any required payments under the
contract are contingent on the availability of funds in the tribal treasury. As funds are appropriated yearly
any contract awarded would be for the remainder of the fiscal year, at which time it would be renewable
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on a yearly basis.
2.14 Indian Preference
Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall comply
with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal
Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal
code is available at https://www.cct-cbc.com/current-code/.
2.15 Debarment
Selected Contractor must sign a Certification Regarding Debarment and Suspension (See Attachment B).
2.16 Contract
The selected Offeror will be required to enter into the Colville Tribes' standard form contract which will
include a "no assignment" provision indicating that the Contract may not be assigned without written
consent of the Tribes. Any increase in contract price following execution of the contract requires a
written modification to the term to continue.
SECTION 3. REQUESTED SERVICES
3.01 Duration of Services
The Tribes anticipates the service period for this work to be indeterminate but no less than for three
years, and on an as-needed period for the term of the Contract to be issued pursuant to this RFP.
However, if the work extends beyond this period, and as stated in Section 2.13, any agreement would be
year-to-year and require an agreed-upon modification to the term to continue.
3.02 Scope of Work
The Contractor shall provide performance-based Optometry support services on an as-needed basis at Omak and
Nespelem Tribal Health Care Clinics for eligible patients of the Tribal Health Care Authority. Services shall be
requested and scheduled by the Health Care Authority based on clinical need, patient demand, staffing shortages,
provider leave coverage, specialty support requirements, or other operational requirements as determined by the
Tribal Government or an authorized designee. The Contractor is not guaranteed a minimum number of hours,
days, patient encounters, or service requests under this requirement. The Contractor shall independently provide
all professional optometry services necessary to meet the performance objectives and quality standards identified
in this requirement, including comprehensive eye examinations, vision assessments, evaluation and management
of ocular conditions, treatment recommendations, prescription of corrective lenses when appropriate, referrals,
follow-up care, and coordination with other healthcare providers as clinically indicated. Performance shall be
measured based upon the Contractor's ability to provide timely, clinically appropriate, patient-centered
optometry services; maintain compliance with all applicable tribal, state, and federal laws, regulations,
professional standards, licensing, credentialing, and scope-of-practice requirements; complete accurate and
timely clinical documentation; appropriately coordinate and refer patient care; maintain patient confidentiality;
and meet acceptable quality assurance and performance standards established by the Tribal Health Care
Authority.
3.03 Required Information
The Contractor's Proposal must include the following:
A. Title Page. Show Request For Proposal (RFP) subject, name of Contractor, address, telephone
and fax numbers, name of contact person and date of submission. (See Attachment A.)
B. Transmittal Letter. A one- or two-page summary stating the Contractor's understanding of the
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Docusign Envelope ID: BEE36890-C46E-8EB5-8015-616DC7FDA1A9
work to be done and making a positive commitment to perform the work.
C. Table of Contents. A clear identification of the material by section and page number.
D. Profile of the Contractor. Include location of the Contractor's office(s), number of partners,
associates, and other professional staff. Describe the range of activities performed by your Contractor.
E. Approach. Provide a clear description of the Contractor's anticipated approach for providing
these services.
F. Contractor Organization and Management. Show the team proposed for the work identified,
including the identification of persons assigned to individual tasks, and, if applicable, the
function and responsibilities for major subcontractors.
G. Statement of Qualifications.
a. Experience of Contractor: Provide a statement of the Contractor's experience in
Physical Therapy credentials and experience in providing direct physical therapy
required in Long Term Skilled Care Nursing facilities.
b. Experience/Qualifications of Assigned Professionals: Provide resumes for the individuals
who would likely be assigned to this work including education, licensing information,
background accomplishments, relevant continuing professional education and any other
pertinent information for
H. Name each of the key personnel to work on the project. Offerors must include a statement in the
proposal to the effect that "the key personnel assigned to this project as described in this proposal
will not be removed from the audit without prior approval of the Tribes' Contract Officer
Representative."
I. List three references (See Attachment C)
J. Current Assignments. Provide a statement concerning the Contractor's ability to devote
sufficient time and resources to this type of work in relation to existing or anticipated
assignments of the Contractor.
K. Disclosure of Potential Conflicts of Interest. Provide a statement regarding any potential conflict
of interest issues the Contractor might have or encounter in providing these services to the
Colville Tribes.
L. Detailed Cost Proposal. Provide a detailed statement of any and all costs for providing these
services. This statement must include proposed hourly rates for all persons employed by or
contracting with the Contractor to provide the work described herein, as well as rates for travel
and other expenses when travel is necessary.
SECTION 4. PROPOSAL EVALUATION
4.01 Evaluation Procedures
A Selection Committee will evaluate proposals. The selection will consider how well the Contractor's
proposal meets the needs of the Tribes as described in the Contractor's response to each requirement
listed in Section 3.03. In evaluating the proposals, the Tribes will use a criteria evaluation process.
Evaluations will be based on criteria as outlined in Section 4.02. All proposals will be evaluated using
the same criteria and weighting. Any proposal that does not contain each element described in this RFP,
fully completed, initialed or executed, as appropriate, may be judged to be incomplete and may not be
considered further.
4.02 Scoring and Evaluation Factors
The evaluation factors reflect a wide range of considerations. While cost is important, other factors are
also significant. Consequently, the Tribes may select a contract other than the one providing the lowest
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cost solution. The objective is to choose the entity capable of providing reliable and effective services
within a reasonable budget.
An award will be made to a responsible Indian Offeror if its proposed price is within 10% of the lowest non-
Indian Offeror's Proposal Price and the Indian Offeror provides documentation of having the expertise and
experience necessary to satisfactorily complete the work required. Evaluation will be based on the
following criteria:
1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.
(0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section of
the work to be performed (0-5)
3) Qualifications and experience of Offeror (0-20)
4) Size and structure of Contractor and ability to maintain continuity of work (0-5)
5) Experience of Offeror in advising clients on the feasibility and desirability Physical Therapy
consultation and direct physical therapy services required in Long Term Skilled Nursing
facilities.t> (0-20)
6) Qualifications and experience of staff to be assigned. Education, position in the Contractor, and
years and types of experience will be considered (0-10)
7) Cost (0-10)
8) TERO (0-15) as follows:
(A) Tier 1: 100% Colville Business Enterprise (15)
(B) Tier 2: Colville Family Business Enterprise (12)
(C) Tier 3: Colville Business Enterprise (9)
(D) Tier 4: Indian Business Enterprise (6)
(E) Tier 5: Indian owned business not certified by the Colville Tribes (5)
Maximum Points: (100)
4.03 In-Person Discussion Sessions
One or more Offerors who have scored well on the evaluation may be invited by the Tribes, without cost
to the tribes, to a discussion with the Colville Business Council, the managers of relevant tribal
programs, and others invited to the Session to provide the Offeror the opportunity to demonstrate its
services, to discuss its approach/methodologies, implementation process, schedule, staffing and other
applicable professional services. The Discussion Session will be informal, as the Tribe is not interested
in a sales presentation by Offeror but rather an interactive discussion with the CBC; it is important that
those key personnel identified by the Offeror to be assigned to the project will fully participate in the
presentation and discuss.
4.04 Final Selection
The Selection Committee will formulate their recommendation for award of the Contract, which will be
forwarded to the Colville Business Council for formal acceptance.
4.05 Contract Award and Execution
The Tribes reserves the right to make an award without further discussion of the proposals submitted.
Therefore, proposals should be initially submitted on the most favorable terms the Contractor can offer.
This should not be interpreted to prohibit either party from proposing additional contract terms and
conditions during negotiations of the final document.
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The RFP document and the successful Contractor's/Offeror's proposal response, as amended by
agreement between the Tribes and the Contractor/Offeror, including e-mail or written
correspondence relative to the RFP, may become part of the Contract between the Tribes and the
successful Contractor/Offeror. Additionally, the Colville Tribes may verify the
Contractor's/Offeror's representations appearing in the proposal. Failure of the Contractor/Offeror to
perform as represented may result in elimination of the Contractor/Offeror from competition or in
Contract cancellation or termination.
The apparent successful Contractor/Offeror will be expected to enter into a contract with the Tribes. If a
contract is not entered into with a reasonable time after selecting the proposal, the Tribes may elect to
cancel the award or award the Contract to the next highest ranked Offeror. The Tribes shall not be bound
or in any way obligated until both parties have executed a contract. No party may incur any chargeable
costs prior to the execution of a final contract.
After opening and ranking, an award may be made on the basis of the proposals initially submitted,
without discussion, clarification or modification, or, the Tribes may discuss with the selected Contractor
offers for cost reduction and other elements of the Contractor's proposal. If the Tribes determines that it
is unable to reach a contract satisfactory to the Tribes with the selected Contractor, then the Tribes will
terminate discussions with the selected Contractor and proceed to the next Contractor in order of
selection ranking until a contract is reached or the Tribe has rejected all proposals. The Tribes will not
disclose any information derived from the proposals submitted from competing offers in conducting
such discussions. *
The Tribes reserves the right to award a contract for all or any portion of the requirements proposed by
reason of this request, award multiple Contracts, or to reject any and all proposals if deemed to be in the
best interests of the Tribes and to re-solicit for proposals, or to reject any and all proposals if deemed to
be in the best interests of the Tribes and to temporarily or permanently abandon the procurement.
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ATTACHMENT A:
PROPOSAL COVER PAGE
Optometry services contract to provide direct optometry care at the Omak and Nespelem Tribal Health Center.
The contract will include comprehensive optometry services for residents, including routine eye
examinations, vision assessments, evaluation and management of ocular conditions, prescription of
corrective lenses when medically necessary, and identification of conditions requiring referral to an
ophthalmologist or other appropriate healthcare provider, and the required documentation and assistance
in developing restorative care plans for each resident while following all state, federal and local regulations and
guidelines.
Company Name Date
Address
Contact Person and Title:
Telephone Number Fax Number
Email address
Length of time in business
Gross revenue for the prior fiscal year (in US dollars).
-----------
Total number of similar clients served in similar capacity _
TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)
Cost of Services (Anticipated Total Hours x Rate)
Overhead costs (describe)
Necessary travel
TERO Fees
Other (describe)
Total Price $ _
Authorized Offeror Signature
Telephone _
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