Hillandale HVAC Repairs and Ductwork Replacement Project
| Location: | North Carolina |
|---|---|
| Posted: | Oct 31, 2025 |
| Due: | Dec 10, 2025 |
| Agency: | City of Durham |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-0092 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-0092
|
| Bid Title: |
Hillandale HVAC Repairs and Ductwork Replacement Project
|
| Category: | Construction Bids |
| Status: | Open |
|
Attachment Preview
Project Manual
CITY OF DURHAM
Hillandale HVAC Repairs and Duct Replacement
DURHAM, NORTH CAROLINA
October 30, 2025
OWNER: CITY OF DURHAM
101 CITY HALL PLAZA
DURHAM, NORTH CAROLINA 27701
General Services Department
2011 Fay Street
Durham, NC 27704
(919) 560-4197
City of Durham
Hillandale HVAC Repairs and Duct Replacement
CONTRACT AND SPECIFICATIONS
CITY OF DURHAM, NORTH CAROLINA
MAYOR: LEONARDO WILLIAMS
COUNCIL MEMBERS:
Mark-Anthony Middleton, Mayor Pro-Tempore
Nate Baker
Javiera Caballero
Chelsea Cook
DeDreana Freeman
Carl Rist
CITY MANAGER: W. BOWMAN FERGUSON
CITY ATTORNEY: KIMBERLY REHBERG
CITY CLERK: DIANA SCHREIBER
City of Durham
Hillandale HVAC Repairs and Duct Replacement
TABLE OF CONTENTS
DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS
Invitation to Bidders
Instructions to Bidders
Bid Proposal Form
Non-Collusion Affidavit
Bidder Safety Evaluation Questionnaire
Contractor Workforce Diversity Questionnaire
Underutilized Business Enterprise (UBE) Construction Forms
Underutilized Business Enterprise (UBE) Listing
Insurance Requirements
Request for Approval of Substitution
Example documents for use during construction:
Standard Form of Agreement between Owner and Contractor
Subcontractor Monthly Record of Payment Report
Equal Business Opportunity Program (EBOP) Final Subcontracting Report
Reimbursable Sales Tax Forms
Contract Change Order Form
Claim for Additional Time on the Basis of Adverse Weather Conditions
TABLE OF CONTENTS
City of Durham
Hillandale HVAC Repairs and Duct Replacement
INVITATION TO BIDDERS
The City of Durham will receive bids for the
Hillandale HVAC Repairs and Duct Replacement
by:
Wednesday, December 10, 2025, at 2:00 PM at
The City of Durham – General Services Department
2011 Fay Street, Durham, NC 27704
Attention: Anthony Phillips
Bids may also be emailed to the attention of Anthony Phillip-Senior Construction Project
Manager, General Services Department at Anthony.Phillips@DurhamNC.gov. This is an
informal bid, and the bid opening will not be formal or public.
Summary of Work:
• Investigation of the existing exposed overhead HVAC System ductwork. Remove and
replace existing ductwork that is causing the water leaking (sweating).
The Underutilized Business Enterprise (UBE) goals for this project are MBE 0% and WBE 0%.
Bidders are responsible for filling out the required UBE Construction forms and including them
in their bid package to be considered responsive. Contact the Finance Department –
Underutilized Business Compliance Division at (919) 560-4180, ext. 17245 with questions
regarding the UBE forms.
Bidders are strongly encouraged to attend a pre-bid conference at Hillandale Golf Course, 1600
Hillandale Road, Durham, NC 27705 on Thursday, November 6, 2025 at 11:00 AM
All inquiries, questions, requests for substitution, and/or clarifications must be submitted in
writing via the email below according to the directions given in the Request for Approval of
Substitution and in the Instructions to Bidders prior to 2:00 on Thursday, November 13, 2025.
Drawing and technical specification inquiries should be directed to:
Anthony Phillips-Senior Construction Project Manager
Telephone: 919-703-5058
Email: Anthony.Phillips@DurhamNC.gov
Bid Forms and Other Requirements:
Each bidder must show evidence that they are licensed under Chapter 87 of the N.C. General
Statutes. A General Contractors, Plumbing and Heating and Electrical License is required.
INVITATION TO BIDDERS
City of Durham
Hillandale HVAC Repairs and Duct Replacement
The following forms MUST be filled out and included with the bid proposal:
1. Bid Forms
2. Non-Collusion Affidavit
3. Contractor Safety Record Information
4. Contractor Workforce Diversity Questionnaire
5. Equal Business Opportunity Program Construction Forms
Any bids submitted without these forms may be deemed as non-responsive.
The City of Durham reserves the right to reject any or all bids, waive informalities, and/or
accept such bid as appears in its judgement to be in the best interest of the City.
END OF INVITATION TO BIDDERS
INVITATION TO BIDDERS
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.