Clocktower Banner Repairs
| Location: | Michigan |
|---|---|
| Posted: | Jan 15, 2026 |
| Due: | Feb 13, 2026 |
| Agency: | City of East Lansing |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Clocktower Banner Repairs
|
| Category: | Community and Economic Development |
| Status: | Open |
|
Attachment Preview
CITY OF EAST LANSING DOWNTOWN MANAGEMENT BOARD
EAST LANSING, MICHIGAN
REQUEST FOR QUOTE
The undersigned having become thoroughly familiar with and understanding all quote documents attached hereto,
agrees to provide the services as specified herein, for the total fees as stipulated herein, subject to negotiation.
I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have
authority to submit this proposal which will become a binding contract if accepted by the City of East Lansing
Downtown Management Board.
I hereby state that I have read, understand, and agree to be bound by all of the terms of this proposal document.
Signature
Title
Print Name
Date
Firm Name
Address
Phone No.:
Fax No.:
E-mail:
Proposal: We propose to furnish all labor, materials, equipment, tools and services required to complete the
work in accordance with the specifications and conditions contained herein in consideration of the amounts
stated below and agree that this document will constitute the Contract if accepted by the City of East Lansing
Downtown Management Board.
REQUEST FOR QUOTES: REPAIRS TO EXISTING DOWNTOWN EAST LANSING
CLOCKTOWER BANNERS
The City of East Lansing Downtown Management Board (DMB) is seeking professional services to repair two
(2) banners that are installed seasonally on the clocktower in Downtown East Lansing May – October.
Each banner is 146” X 46” and is made of 15 oz vinyl. Each banner is designed with several pockets that hold
interchangeable inserts to promote events taking place throughout the month. Each banner has a total of 19
pockets in the following sizes:
One (1) for holding 39” X 8.5” inserts
Nine (9) for holding 29” X 7” inserts
Nine (9) for holding 5.5” X 7” inserts
Attached as Appendix A is an image of one of the clocktower banners for reference.
All 19 pockets are currently attached to the banners with a strong adhesive. However, in the summer months,
this adhesive fails, causing the inserts to melt into the pockets. This makes it extremely difficult to remove the
inserts each month and leaves a residue on all banner inserts. To prepare these banners for the 2026 season, the
selected contractor will:
- Remove all 19 of the existing pockets on each banner.
- Clean off any residual adhesive on each banner.
- Sew 19 new pockets onto each vinyl banner in a manner conducive to easily inserting and removing the
various inserts.
Optional Site Visit: On Tuesday, February 3, 2026, at 11AM, there will be an optional site visit at East Lansing
City Hall, Room 209 (Conference Room A). At this site visit, interested contractors may inspect the banners
and inserts.
All repairs must be complete, and banners must be returned to the City of East Lansing no later than April 15,
2026.
TIMELINE:
- OPTIONAL SITE VISIT: Tuesday, February 3, 2026, at 11AM
- QUESTION DEADLINE: Friday, February 6, 2026, at 4PM
- RFQ DEADLINE: Friday, February 13, 2026, at 4PM
QUOTES MUST BE GOOD FOR A PERIOD OF NINETY (90) DAYS.
ALL REPAIRS MUST BE COMPLETE AND BANNERS MUST BE RETURNED TO THE CITY OF
EAST LANSING NO LATER THAN APRIL 15, 2026.
SUBMISSION: All quote submissions will be accepted via email at nprefont@cityofeastlansing.com. If you
have any questions, please contact Nicolas Ceme-Prefontaine 517-319-6907 / nprefont@cityofeastlansing.com.
PAGE 2
COST PROPOSAL FOR CLOCKTOWER BANNER REPAIRS
CLOCKTOWER BANNER REPAIRS
ITEM
- Remove all 19 of the existing pockets on each banner.
- Clean off any residual adhesive on each banner.
- Sew 19 new pockets onto each vinyl banner in a manner conducive
to easily inserting and removing the various inserts
AMOUNT
All repairs must be complete, and banners must be returned to the City of
East Lansing no later than April 15, 2026.
Subtotal
City of East Lansing Required Contract Terms.
The contractual obligations contained herein are incorporated into the terms of the contract to which they are
attached.
Civil Rights Ordinance. Contractor agrees that it will comply with the City’s Civil Rights Ordinance,
Article II, Chapter 22 of the Code of the City of East Lansing, which in part requires that an employer not
discriminate against any employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment including benefit plan or system, or a matter directly or indirectly
related to employment because of religion, race, color, national origin, age, sex, height, weight, marital
status, sexual orientation, gender identity or expression, or student status, because of the use by an
individual of adaptive devices or aids, or because of an arrest record when a conviction did not result,
except as allowed under Section 22-33(b)(6) of Chapter 22. Further, for contracts in which the total
contract price will be $20,000.00 or more, the City’s Civil Rights ordinance also prohibits discrimination
on the basis of marital status, sexual orientation, or gender identity or expression by the Contractor failing
to provide employment benefits for employees with domestic partners that it otherwise provides for the
spouse of a married employee. An employer may apply to the City Human Relations Commission for an
exemption on the basis that religion, national origin, age, sex, height, weight, marital status, sexual
orientation, gender identity or expression, or student status is a bona fide occupational qualification
reasonably necessary to the normal operation of the business or enterprise. These requirements of Article
II, Chapter 22, shall be considered material terms of this Agreement, and breach of any of these
requirements will be regarded as a material breach of this Agreement.
Independent Contractors. The parties agree that Contractor is an independent contractor as that term is
commonly used and Contractor’s employees are not and shall not be considered subcontractors or
employees of the City and has no authority to bind the City in any manner. Contractor shall be solely
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responsible for the withholding and reporting of all federal, state, and local income and employment taxes.
Contractor acknowledges that it is not insured in any manner through the City for any bodily injury,
personal injury, or property loss whatsoever.
Limitation of Liability. Except for indemnification pursuant to this agreement, neither party shall be liable
to the other, or any of their respective agents, representatives, or employees for any lost revenue, lost
profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential
damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such
damages, whether under theory of contract, tort (including negligence), strict liability or otherwise.
Indemnity. Contractor shall, to the fullest extent permitted by law pursuant to MCL 691.991(2), defend,
indemnify and hold harmless the City, and its elected and appointed officers, agents, servants, and
employees from any and all claims, damages, losses, expenses, liability, judgment, or liens, including
reasonable attorney fees and other costs of defense arising out of any acts, errors or omissions or the
discharge, release or escape of contaminants or hazardous substances by Contractor or by anyone acting
on their behalf under or in any matter connected with this agreement. Contractor’s obligations to
indemnify the City shall survive the expiration, non-renewal, or termination of this Agreement.
Insurance Requirements. The Contractor shall not commence work under this contract until they have
obtained the insurance required under this paragraph and shall keep such insurance in force during the
entire life of this contract. All coverage shall be with insurance companies licensed and admitted to do
business in the State of Michigan and acceptable to the City of East Lansing. The requirements below
should not be interpreted to limit the liability of the Contractor. All deductibles and SIRs are the
responsibility of the Contractor.
1. Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with
all applicable statutes of the State of Michigan.
2. Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less
than $1,000,000 per occurrence and aggregate.
3. Additional Insured: The City of East Lansing, all elected and appointed officials, all employees
and volunteers, agents, all boards, commissions, and/or authorities and board members, including
employees and volunteers thereof shall be named as Additional Insureds on an endorsement form
of the Commercial General Liability Insurance policy with respect to liability arising out of work
or operations performed by or on behalf of Contractor. Coverage shall be primary and non-
contributory, and any other insurance the City of East Lansing may have in effect shall be
considered secondary and/or excess.
4. Cancellation Notice: Policy(ies), as described above, shall be endorsed to state the following: It
is understood and agreed Thirty (30) days, Ten (10) days for non-payment of premium, Advance
Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder: (The City
of East Lansing, Attention: Matt Apostle, 410 Abbott Road, East Lansing, Michigan, 48823).
Proof of Insurance Coverage: The Contractor shall provide the City of East Lansing at the time
the contracts are returned for execution a Certificate of Insurance as well as the required
endorsements. In lieu of required endorsements, a copy of the policy sections, where coverage is
provided for additional insured and cancellation notice, may be acceptable. If any of the above
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coverages expire during the term of this contract, the Contractor shall deliver renewal certificates,
endorsements, and/or policies to the City of East Lansing at least ten (10) days prior to the
expiration date.
Non-Assignment. The parties agree that there shall be no authority on the part of Contractor to
subcontract, assign, or otherwise dispose of any portion of the services to be performed herein without the
prior written approval of the City. In the event that the City approves a subcontract, assignment, or
disposition, Contractor solely shall be responsible for managing, directing and paying the subcontractors
or assignees, and the City shall have no obligations whatsoever toward said subcontractors or assignees.
Consent to subcontract, assign, or otherwise dispose of any portion of this Agreement shall not be
construed to relieve Contractor of any responsibility for the fulfillment of this Agreement.
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