Soccer Complex & East Lansing Hannah Community Center Soccer Field Maintenance 2026
| Location: | Michigan |
|---|---|
| Posted: | Jan 15, 2026 |
| Due: | Feb 5, 2026 |
| Agency: | City of East Lansing |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Soccer Complex & East Lansing Hannah Community Center Soccer Field Maintenance 2026
|
| Category: | Parks, Recreation & Arts |
| Status: | Open |
|
Attachment Preview
CITY OF EAST LANSING, MICHIGAN
NOTICE TO CONSULTANTS
REQUEST FOR PROPOSAL (RFP)
All consultants shall complete the Proposal and Award page and submit all information
requested herein in the proposal document in its entirety, in order for the proposal to be
responsive. Failure to do so may result in the proposal being declared non-responsive
and rejected.
PROJECT NAME:
East Lansing Soccer Complex & East Lansing Hannah
Community Center Soccer Field Maintenance 2026
DATE OF ISSUANCE:
PROPOSALS DUE:
ISSUING OFFICE:
Thursday January 15, 2026
Thursday February 5, 2026, by 2:00p.m.
Parks, Recreation and Arts
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TABLE OF CONTENTS
Notice to Consultants ...........................................................................................................1
Table of Contents .................................................................................................................2
Instructions to Consultants, Terms & Conditions ........................................................ 3 to 7
Specific Project Information ...................................................................................... 8 to 17
Contents of Proposal ......................................................................................................... 18
Evaluation of Proposals...................................................................................................... 19
Proposal & Award. ........................................................................................................... 20
Acknowledgement of Special Directives ......................................................................... 21
Proposal Forms.................................................................................................................22-35
Attachment 5: East Lansing Soccer Complex 2025 Fall field layout ................................. 36
Attachment 6: East Lansing Hannah Community Center 2025 field layout............................ 37
Should any of the pages or documents listed above be missing from your packet, or if you have
any questions regarding this RFP, please contact:
Jim Jennings, Operations Manager Parks, Recreation and Arts
JLJennings@cityofeastlansing.com or (517) 319-6954
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INSTRUCTIONS TO CONSULTANTS
TERMS & CONDITIONS
PROPOSALS
All proposals must be submitted according to the proposal format supplied by the City of East
Lansing in this document and shall be subject to all requirements of this document.
The City may consider as irregular any proposal in which there is an alteration of or departure
from the format stated in the RFP Documents, and at its option may reject the same.
The City of East Lansing, by policy, has several special directives and preferences for contractors.
These include: small, minority, and women owned businesses, prevailing wage, local purchasing
preference, green fleet purchasing provision, directives on environmental impacts and contractors
providing other eligible individual benefits. There are some exceptions for these policy directives,
therefore each firm shall include in its proposal: if the firm is a small, minority or woman owned
business, if any craftsman, mechanics or laborers employed receive at least the prevailing wages
and fringe benefits of the Building Trades Department for classes as determined by US Department
of Labor for the Ingham County area, if the firm is a registered local or regional vendor, if the firm
provides benefits to its employees, and if benefits are offered to other eligible individuals (i.e.
domestic partners).
Each firm shall include in its proposal the format requested thereof, the cost of performing the
work. The prices set forth in the proposal submitted by each firm shall remain in effect for the
duration stated for each phase of the project.
Each firm shall include in their proposal a listing of each principal and the names of any proposed
subcontractor and the name and address of each office which may be involved in the project.
Before executing any subcontract, the successful firm shall submit the name and principals of any
proposed subcontractor for prior approval.
SUBMITTAL OF PROPOSALS
Consultants/vendors may submit proposals electronically via e-mail to
JLJennings@cityofeastlansing.com or by mail Attn. Jim Jennings at 819 Abbot Road, East
Lansing, MI 48823. The subject line should clearly delineate that the message is a proposal
submission and include the project name and name of the firm submitting the proposal. Proposals
shall be submitted by no later than 2:00 p.m. on Thursday February 5, 2026.
AWARD OF CONTRACT/REJECTION OF PROPOSALS
The contract will be awarded to the firm who provides a proposal that is most responsive to
meeting both the needs of the project and the City of East Lansing.
The City reserves the right to reject any and all proposals and to waive any irregularity in proposals
received whenever such rejection or waiver is in the best interest of the City. The firm to whom
the award is made will be notified at the earliest possible date. All firms submitting proposals will
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be notified when the award is made. The contract shall be considered executed after the City of
East Lansing, City Manager or other designated official signs it.
SIGNATURES
Prior to awarding a contract, all proposals, notifications, claims and statements must be signed as
follows:
CORPORATIONS: Signature of official shall be accompanied by a certified copy of the
resolution of the Board of Directors authorizing the individual signing to bind the
corporation.
PARTNERSHIPS: Signatures of one partner shall be accompanied by a certified copy of
the Power of Attorney authorizing the signing to bind all partners. If all partners sign the
proposal no authorization is needed.
LIMITED LIABILITY COMPANY: Signature of a member, or if organized on a managing
member basis, a certified copy of a resolution appointing the signer as the managing
member.
INDIVIDUAL: No authorization is needed.
TYPE OF CONTRACT
It is proposed that the contract entered as a result of this RFP will have either a lump sum; hourly
rate not to exceed cost; or hourly rate with an estimated cost for those tasks noted. Negotiations
may be undertaken with those firms whose proposals show them to be qualified, responsible and
capable of doing the work. The contract that may be entered into will be the one which is most
advantageous to the City of East Lansing, price and other factors, considered. The City reserves
the right to consider proposals or modifications thereof received at any time before the award is
made, if such action is deemed to be in the best interest of the City.
NO THIRD-PARTY RIGHTS
It is agreed and understood that any contract is made solely for the benefit of the City of East
Lansing and the Provider of Services; that it is not made for the benefit of any third party; and that
no action or defense may be founded upon any contract except by the parties hereto.
INSURANCE
The firm shall provide proof of professional liability insurance which shall ensure against negligent
acts, errors or omissions which occur as a result of professional services performed by the firm. If
a contract is entered into, the firm and any subcontractor shall maintain such professional liability
insurance during the life of the contract with limits of not less than $1,000,000.00 and, if written
on a claim made basis, for a period of two years following the end of the contract.
ORAL PRESENTATIONS
Firms who submit a proposal may be required to make an oral presentation of their proposal to the
City. If held, these presentations will provide an opportunity for the firm(s) to clarify their
proposals and to ensure mutual understanding of its contents. The City will schedule any such
presentations.
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BID AMENDMENTS & QUESTIONS
If amendments are made to the project scope or description, each firm receiving this RFP will be
notified via email, or another preferred contact method, to the primary contact. That contact will
also receive responses to any questions posed to City staff from a potential responding firm.
CONTRACT EXTENSIONS
The initial term of the Contract shall be for one (1) year. No price escalation will be allowed
during the term of the contract. The City and the vendor may renew the original Contract for up to
four (4) additional one-year terms.
ACCEPTANCE OF PROPOSAL CONTENTS
The contents of the proposal of the successful offeror will become contractual obligations, if a
contract is executed. Failure of the successful firm to accept these obligations will result in
cancellation of the award.
CITY RESPONSIBILITIES
The City of East Lansing will provide information as to the City’s requirements for the project and
make available pertinent information which may be useful in the project work.
The City will designate a person to act as the City’s Project Manager with respect to the work to
be performed. Such person will have the authority to transmit instructions, receive information,
interpret and define the City’s policies and decisions with respect to elements pertinent to the
project.
The City will examine all studies, reports, estimates, proposals, and other documents prepared by
the firm and render in writing, if necessary, decisions pertinent thereto within a reasonable time.
The City will direct the consultant in writing to begin the work on each phase of the project upon
receipt of written evidence from the firm of the appropriateness of such action.
The City will direct the firm in writing to furnish any special services, sub-consultants and/or extra
work that may be required on the project upon receipt of written evidence from the firm detailing
as to cost, time schedule, and reason for such special service or extra work.
CONTRACT PAYMENT SCHEDULE
Check payment will be issued according to the City’s dispersing cycle. The contract will be paid
for in 8 equal installments, at the end of the month.
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