County Of Taylor
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
Email- scott.henderson@taylorcounty.texas.gov
REQUEST FOR PROPOSALS (RFP)
RFP TITLE: INDIGENT HEALTHCARE PHARMACEUTICAL PROVIDER
RFP NUMBER: R.F.P. 2026-503
SUBMISSION DEADLINE: June 5, 2026 at 2:00 P.M.
Purchasing Agent: Scott Henderson
Address: 600 Pecan Street, Abilene, Texas 79602
Phone: 325-738-8602 | Fax: 325-674-1375
Email: scott.henderson@taylorcounty.texas.gov
PART I: GENERAL SUBMISSION GUIDELINES
1. Solicitation: The Taylor County Commissioners' Court is soliciting proposals for
furnishing the merchandise, supplies, services, and/or equipment set forth in this
RFP.
2. Delivery of Proposals: All proposals must be received in the Taylor Purchasing
Office no later than 2:00 p.m. on June 5, 2026. Proposals should be addressed to:
Taylor County Purchasing
Attn: Scott Henderson
600 Pecan Street
Abilene, Texas, 79602
3. Format: All proposals must be in sealed envelopes clearly marked with the RFP
Number and Title. Submissions must contain one (1) original and one (1) copy. The
original must be clearly marked "ORIGINAL" and contain all original signatures.
4. Acceptance Period: The period of acceptance of this proposal will be thirty (30)
calendar days (minimum) unless the Vendor notes a different period.
5. Rights Reserved: The Commissioners' Court reserves the right to reject in whole or
in part any or all proposals, waive minor technicalities, and award the proposal
which best serves the interest of Taylor County. Late proposals will be returned
unopened.
PART II: TERMS AND CONDITIONS
• Taxes: Taylor County is exempt from Federal excise and sales tax; therefore, tax
must not be included in this proposal.
• Delivery/Client Access: Indigent Healthcare does not require or need delivery of
goods; clients are required to pick up prescribed medication.
• Invoicing: Invoices shall be sent directly to Taylor County Social Services (Attn:
Dianna Atkinson, 400 Oak Street, Suite 202, Abilene, Texas, 79602). Payments will
be processed within 30 days after receipt of the invoice.
• Firm Pricing: All prices are to be firm for the length of the contract. Purchases will
be made on a cash basis.
• References: A list of references of current users must be furnished. Current Taylor
County vendors may omit this requirement.
• Warranties & Indemnification: The Vendor warrants that the product sold shall
conform to OSHA standards. The Vendor shall provide the defense for, indemnify,
and hold harmless Taylor County from all claims or liabilities arising out of the
execution of this contract.
• Form 1295: The awarded vendor must electronically create a Form 1295 (Certificate
of Interested Parties) through the Texas Ethics Commission website and submit a
signed/notarized copy before the contract becomes legally binding.
PART III: EVALUATION CRITERIA
The proposal will be evaluated with regards to the following criteria factors:
• A. Total Cost: 40%
• B. Quality of vendor’s goods and/or services: 40%
• C. Vendor’s past performance record with Taylor County: 10%
• D. Extent to which goods and services meet the needs and requirements of
Taylor County: 10%
PART IV: SPECIFICATIONS & SCOPE OF WORK
1. Intent & Intended Use It is the intent of the Commissioners' Court to contract with a
pharmacy or a pharmaceutical company to provide prescription drugs for Taylor County's
Indigent Healthcare program. All pharmaceuticals are intended for medical use only (not
experimental or laboratory procedures). The successful vendor shall provide generic drugs,
if available, as a first choice for any prescription item.
2. Contract Term The term of this contract will be for one (1) year, beginning July 1, 2026,
and ending June 30, 2027. The contract may be extended for four (4) additional years (in
one-year increments), with the approval of both parties.
3. Pharmacy Requirements
• Hours: The pharmacy must be open at least 5 days per week.
• Communication: Must provide and maintain toll-free phone and fax numbers.
• Compliance: Services and pharmacy must comply with all Federal, State, and
Local laws.
• Packaging: Taylor County prefers that all pharmaceuticals be supplied in tamper-
proof containers.
• Labeling: Minimum labeling must include client's name and address, date filled,
expiration date, Rx number, medication name, strength, prescribing physician,
quantity dispensed, and NDC number.
4. Special Generic Programs Vendors who have a special program offering generic drugs
at a greater discount than their everyday basis (e.g., access to generic drugs for $4.00 or
$5.00 per prescription) must provide a list of the generic drugs offered under that program.
5. Pricing Structure Taylor County is asking for a percentage above/below the AWP
(Average Wholesale Price). This percentage must include any delivery and freight charges.
PART V: PROPOSAL WORKSHEET (TO BE COMPLETED BY VENDOR)
Pricing Schedule:
• National Brand Prescription Drugs: AWP + ____% OR AWP - ____%
• Generic Brand Prescription Drugs: AWP + ____% OR AWP - ____%
• Dispensing Fee: $____
• Special Program for Generic Drugs (Cost per Rx): $____ (If none, write N/A)
• Number of generic drugs offered on the special program: ____ (Please attach list)
Pharmacy Options (Yes/No):
• Do you provide a website for enrollment and termination?
• Do you provide client personalized ID cards?
• Are all containers tamper-proof?
References: Please list three (3) references for which you have supplied similar supplies.
Other governmental units in Texas are preferred.
1.
2.
3.
Authorization: The undersigned affirms that they are duly authorized to execute this
proposal, that this proposal has not been communicated to any other vendor prior to the
official opening, and that the company agrees to the terms, conditions, and specification
requirements of this RFP.
Company Name: __________________________Signature: ________________________________
Printed Name/Title: _______________________ Phone / Email: ____________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
