(SP) 85797: 10th Fl - Small Space Buildout

Location:	Illinois
Posted:	Nov 25, 2025
Due:	Dec 10, 2025
Agency:	City of Chicago Housing Authority
Type of Government:	State & Local
Category:	X - Lease or Rental of Facilities
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTES #85797 (2025)

PROCUREMENT OF WORKSTATIONS AND STORAGE TOWERS

(HQ)

Tuesday, November 25, 2025

Matthew Brewer, Operating Chair

Sheila Johnson, Deputy Chief of Procurement

PART 1 – GENERAL INFORMATION

1.1 Chicago Housing Authority

CHA is the third largest public housing authority in the nation and the largest single owner of rental

housing in Chicago. Through its public housing and voucher programs, CHA serves 135,000 people in

over 65,000 households across all 77 of Chicago’s community areas. CHA’s mission is to create and

sustain strong communities where seniors thrive and everyone can unlock their economic power,

ensuring that every neighborhood in Chicago has quality affordable housing and everyone feels

welcome.

In its procurement of its goods and services, CHA seeks relationships with vendors who share our

values for inclusive and equitable contracting opportunities. CHA strives to be fair, transparent, and

practical, and works to optimize the use of public funds through purchasing decisions. For more

information, visit www.thecha.org.

1.2 Solicitation Purpose

The Chicago Housing Authority is soliciting quotes from qualified vendors for the procurement,

delivery, and installation of seven (7) complete workstations, including height-adjustable desks,

integrated power solutions, and storage towers. The Selected Respondent must have a minimum

of 3 years of experience and have completed projects of similar scope and size.

Please Note: Respondents are responsible for reading this Request for Quotes and all exhibits,

attachments, addendums, or amendments, in its entirety, as updates and revisions may be added.

By submitting a response to this solicitation, the Respondent acknowledges that it has read the

entire document and is responding with full knowledge of all terms, conditions, and requirements

as set forth.

1.3 Solicitation Schedule

The following Schedule of Events represents CHA’s estimate of the timetable that will be followed

in connection with this solicitation:

MILESTONES

RFQ Released

Location Walkthrough

Quote Due Date and Time

DATE AND/OR TIME

Tuesday, November 25, 2025, by 3:00 P.M. CST

Tuesday, December 2, 2025, 10:00 A.M. CST

Friday, December 10, 2025, by 1:00 P.M. CST

CHA reserves the right, at its sole discretion, to adjust this Solicitation Schedule as it deems necessary. All agencies

doing business with the Chicago Housing Authority must be a registered vendor. Registration can be completed via

https://supplier.thecha.org.

Site Visit: CHA will host a site visit for interested respondents to assist in proposal preparation.

Site visits are optional but encouraged to ensure a comprehensive understanding of the project

scope and site conditions. The site visit will be held on Tuesday, December 2, 2025, at 10:00

A.M. CST at 333 S. Wabash 10th fl. To register to attend the site visit, email Raymond Adams at

Radams@thecha.org no later than 1:00 pm on Friday, November 28, 2025.

1.4 Communications

All procurement actions facilitated by CHA will be conducted in an open, transparent, and

competitive manner. CHA will consider with each transaction competitive pricing, quality of work,

reputation, and referrals, and understanding of the solicited deliverables and/or requirements.

CHA supports solicitation of quotes from all markets with no geographical preferences and to give

qualified businesses, including those that are owned by minorities, women, and small business

enterprises, opportunity to do business with CHA as Contractors and Subcontractors within CHA’s

procurement policy and procedures.

To maintain a fair and impartial competitive process, CHA and any outside consultants assisting CHA

with this solicitation shall avoid private communication concerning this procurement with

prospective Respondents during the entire procurement process. From the issue date of this RFQ

until the final award is announced, Respondents are not allowed to communicate about this RFQ

for any reason with any CHA staff and/or outside consultants assisting CHA with this solicitation

except:

•

Through the RFQ Point of Contact named below.

•

As otherwise specified in this RFQ; and/or

•

As provided by existing work agreement(s) (if any)

Prohibited communications includes all contact, including but not limited to, telephonic

communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or

otherwise. CHA reserves the right to reject the quote of any Respondent violating this provision.

The Point of Contact for this RFQ is:

Raymond Adams, Procurement Specialist Procurement & Contracts

Chicago Housing Authority 60 E. Van Buren

Chicago, IL 60605

Phone: 312-786-3624

Email: radams@thecha.org

Questions must be submitted via email to the above contact by Wednesday December 3, 2025,

12:00 pm CST.

1.5 Amendments to the RFQ

CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the

quantity of any scheduled item as deemed necessary, to waive informalities and technicalities, and

to make other changes and modifications consistent with CHA’s policies, and the laws and

regulations governing HUD programs.

PART 2 – SCOPE OF WORK

2.1

Critical Requirement - Material Match

All submitted products and color schemes must exactly match the materials and aesthetic

currently utilized in the CHA office space. Successful bidders will be required to confirm the

proposed match with samples (tear sheet) prior to award. The primary specified quality

standard is Knoll or demonstrably equivalent.

Pricing/Invoicing:

All equipment supplies and materials must be provided by the Selected Respondent and

included in the pricing. Proper licensing and insurance are required. Invoices should be

submitted once a month for service rendered.

2.2

Workstation Mandatory Product Specifications (7 Workstations Required)

Component

Specification

Desk

Type: Height-Adjustable

Table System – 46” x 23”

tabletop

Worksurface/Return Size: 48" W x 24" D

Panel System

Fabric: Micro

Details / Mandatory Features

Must be a robust, commercial-grade height-

adjustable solution.

Must be designed to connect structurally to

the Storage Tower and Panel System for an

integrated, cohesive unit.

The fabric must feature a

Monolithic/Monolithic Fabric construction.

Component

Tile System

Color Scheme

Specification

Details / Mandatory Features

Fabric Placement: Fabric

must be oriented toward

the Raceway Side.

Cable Management: Panels

must include a robust

system for concealing and

managing all necessary

wiring (power and data).

Top Cap: Flat Metal

Top cap must be flat and constructed from

metal.

Material: Laminate Tile at Specific laminate properties must match

ends of workstation run, existing installations.

Laminate: Grey Ash

Color must be an exact match to the existing

Steel: Bright White

Bright White and Grey Ash finish in use.

2.3 Storage Tower Components (7 Storage Towers Required)

Component Specification

Tower Model Series 2 Storage Tower (Knoll

or Equivalent)

Dimensions 50" H x 24" W x 24" D

(Nominal)

Exterior

Steel Front

Access

Front Access Configuration

Hardware Recessed Pulls

Interior

Features

Left Wardrobe Section

Security Locking Functionality

Accessories Integrated Coat Hook

File Drawers 2 File Converters per File

Drawer

Color

Bright White

Details / Mandatory Features

Must meet or exceed the build quality and

features of the Knoll Series 2.

Front-facing exterior components must be

steel.

Must include a dedicated wardrobe area

on the left side.

Must be key-locking for secure storage.

Each designated file drawer must be

supplied with two (2) file converters.

Color must be an exact match to the

existing Bright White finish in use.

2.4

Power Solutions (7 Power Stations Required)

Component

Unit Type

Receptacles

Charging Ports

Power Cord

Color

Specification

Clamp Mount Power Module

3 AC/125V Outlets

Dual USB-A Charging Ports

120” L Power Cord

White

Details / Mandatory Features

Cord length is mandatory at 120

inches.

Color must be White.

2.5 RFQ Narrative Response

Each Respondent must submit a narrative response that addresses the scope of work

described in Sections 2.1 through 2.4 of the RFQ. Brevity with respect to responses is

strongly encouraged. CHA will look favorably upon succinct and direct language. Emphasis

should be placed on conformity to CHA’s instructions, requirements of this RFQ, and

completeness and clarity of content.

Quote responses shall be no more than ten (10) pages in length and shall be organized in the

following structure:

Cover Page

A. Identify the name of the project

B. Company name, address, and main telephone number

C. Name and title of primary contact person with their direct contact information Team

Identification

D. Identify key staff who will complete the major tasks of this project

E. Provide a clear statement indicating current workload and demonstrate the ability to take on additional

work

Financial Information

A. Quote Form (Exhibit B) which includes a separate “not to exceed” fee total to complete

the project. The quoted fees shall include estimated reimbursable fees.

B. Indicate whether any lawsuits or claims have been filed against the Respondent in the

past five (5) years.

Quote responses shall be no more than (10) pages in length, excluding resumes, Quote Form,

Mandatory Forms, and any other applicable exhibits specifically requested by CHA within this

solicitation. Use Arial font of not less than 11-point size throughout, including all titles, text and any

footnotes or citations.

PART 3 – QUOTE SUBMISSION

3.1. Quote Submission Instructions

All quotes must be submitted on the Quote Forms provided by CHA (see Exhibit B – Quote Form).

Failure to provide a quote for each item delineated on the Quote Forms may result in the quote

being determined "non-responsive" and subsequently disqualified from consideration.

Respondents should insert the words "No Quote" in the space provided for any item for which no

price is submitted. Quotes shall include all travel expenses, wages, supplies, and materials necessary

to perform work under the terms and conditions of this RFQ. Unless otherwise specified herein, all

prices shall be on a firm, fixed-price basis and are not subject to adjustment based on cost incurred.

Any stipulations made to the Respondent's quote shall subject the quote to rejection. If the

Respondent wishes to include additional information, the Respondent may do so with attachments.

The CHA will not be accepting manual submissions at this time. All Respondents must submit an

electronic proposal via email to the point of contact noted above.

All Quote Responses Must Be Typed.

Along with submission of the Quote Form, each Respondent must submit the following Mandatory

Forms:

• Exhibit A - RFQ Narrative Responses

• Exhibit B - Quote Form (pdf & Excel Form)

• Contract Compliance Certification*

• Utilization Plan*

• Letter of Intent M/W/DBE and/or Section 3 Business Concern*

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

(SP) 85797: 10th Fl - Small Space Buildout

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