Structural Maintenance and Design Services, On-Call

SCOPE OF SERVICES

Consultant(s) shall provide as-needed professional engineering services for the inspection, evaluation, analysis, rehabilitation, repair, replacement, load rating, emergency response, design, permitting, bidding, construction administration, and related engineering services for County-owned bridges, culverts, retaining walls, and other transportation structures on an as-needed basis through individually authorized Task Work Orders. Consultant(s) shall be a Florida-licensed Professional Engineering firm(s).

Services include, but are not limited to:

Development of engineering reports, plans, specifications, drawings, renderings, load ratings, calculations, cost estimates and other design documents.

Review and evaluation of engineering reports, plans, load ratings, calculations, cost estimates and other design documents.

Technical assistance to County staff as necessary.

Post design services.

Structural inspections in conformance with FDOT requirements.

Geotechnical and civil site work evaluations.

Hydraulic engineering.

Bridge replacement design.

Bridge asset management.

Resiliency analysis.

Temporary traffic control and signing & pavement marking design.

Minor drainage design.

Non-destructive testing, minor geotechnical investigation, and survey services may be required to support structural repair and rehabilitation design services.

Providing in-service structure inspection including emergency response.

Expert witness services.

Design of Structural Repair and Rehabilitation Projects / Minor Roadway Design

Consultant responsibilities include but are not limited to:

Plans: Prepare complete construction plans and special provisions for all phases of construction for each project assigned under this agreement. Plans shall include, as appropriate, repair and rehabilitation of Category II structures with adjoining minor roadway design, repair, rehab, and/or replacement of ancillary structures, temporary traffic control, drainage facilities, pavement markings, and any surveying needed to complete the assigned project.

Design Documentation: Provide design documentation to County with each submittal consisting of structural design calculations and other supporting documentation developed during the development of the plans. The design calculations submitted shall adequately address the complete design of all structural elements. These calculations shall be neatly and logically presented on digital media. The final design calculations shall be signed and sealed by a Florida-licensed professional engineer who has prequalified in the work groups proposed and is a Consultant or FDOT approved specialty engineer. A cover sheet indexing the contents of the calculations shall be included and the engineer shall sign and seal that sheet. All computer programs and parameters used in the design calculations shall include sufficient backup information to facilitate the review task.

Temporary Traffic Control: Prepare Temporary Traffic Control (TTC) Plans to implement repairs or rehabilitations in accordance with FDOT procedures and guidelines. Consultant shall design a safe and effective Traffic Control Plan to move vehicular and pedestrian traffic during all phases of construction. TTC Plans may include the need for temporary traffic signals along with temporary timings, temporary lighting, alternate detour roads, and the use of materials such as temporary critical sheet piling. The Traffic Control Plan shall be prepared by a designer who has completed training as required by FDOT procedure #625-010-010-i.

Agency Coordination: Provide preliminary prints, as required by County, to adequately control, coordinate and approve the design and to negotiate with utility companies, railroads, FDOT and other stakeholders.

Survey: Survey services may be required to support any of the services required in this scope. The survey services will include plain and topographical survey documentation of conditions in support of structures evaluation and design. Services to include but not limited to 3D imaging and mapping, hydrographic surveys, articulated mat surveys, geophysical survey, laser scanning - land and marine based, LiDAR, and nautical depth survey. The Consultant will provide the survey services.

Geotechnical: Perform subsurface geotechnical investigations or provide interpretation of available investigations incidental to structural repair.

Utilities: Notify County of any utility conflicts and coordinate with the Departments on all relocation efforts. Intelligent Transportation System (ITS) facilities owned by the County and others are not considered a utility but shall be treated with the same due care and respect as a utility.

Cost Estimates: Produce construction cost estimate utilizing current market pricing, historical bid data, FDOT average unit costs when applicable, and other industry accepted estimating methodologies. review and update the cost estimate when scope changes occur and at milestones of the project.

Construction Contract Time Estimate: Consultant shall develop an estimate of construction contract duration for each assigned project.

Specifications Package Preparation: Prepare technical specifications, special provisions, and bid documents suitable for procurement and construction of assigned projects in accordance with Lake County standards, FDOT standards where applicable, industry best practices, and all applicable federal, state, and local regulations.

Technical Special Provisions: Provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications.

Permitting: Prepare and/or process permits for structure projects related to, but not limited to, utilities, environmental, railroad, USACE, Coast Guard, and overweight loads.

Field Reviews: Conduct visits to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: Attend all technical meetings, with County staff, necessary to execute the Scope of Services of this contract. This includes meetings with County Project Manager and/or applicable governing agency, between disciplines and subconsultants, local governments, railroads, airports, utilities, permitting agencies, progress review meetings (phase review) and miscellaneous meetings.

Plans Update: Provide all necessary engineering and drafting services required for revising and updating previously prepared construction plans and specifications to conform to current FDOT and AASHTO Standards, Standard Specifications for Road and Bridge Construction, Roadway and Traffic Standard Plans or as required by the FDOT.

Electronic/Digital Delivery: Deliver final contract plans in electronic/digital format. The final contract plans shall be digitally signed and sealed files delivered to the County on acceptable electronic media, as determined by County Project Manager.

Post Design Services: Services may include, but not limited to, meetings, construction assistance, RFI & RFM review, plans revisions, shop drawing review, survey services, as-built drawings and load ratings.

ENGINEERING SERVICES

Consultant responsibilities include but are not limited to:

Load Ratings: Perform and/or review load ratings for bridge structures according to FDOT procedures and AASHTO specifications.

Electrical/Mechanical: Provide engineering review and recommendations for scope of repair for electrical and mechanical components essential for the operation of movable structures. Provide design services for rehabilitation projects including electrical and mechanical components and assemblies for movable bridge rehabilitation.

Drainage/Scour Analysis: Provide drainage evaluation support incidental to bridge rehabilitation projects. Provide design services for scour countermeasure projects. Perform phased scour analysis on bridges and produce or review scour critical bridges' plan of action in accordance with FDOT current procedures and guidelines.

Grant and Funding Support: Provide technical and engineering support services associated with securing funding for bridge maintenance, rehabilitation, replacement, resiliency improvements, and emergency repairs. Services may include preparation of engineering reports, structural assessments, cost estimates, benefit-cost analyses, conceptual alternatives evaluations, asset condition documentation, damage assessments, project prioritization documentation, supporting exhibits, and technical information required for local, state, or federal funding applications.

Structural Inspection and Evaluation

Consultant responsibilities include but are not limited to:

In-Service Structure Inspection: Provide structure inspection services to evaluate the condition of structures as requested by County. Perform and/or certify structural inspections as required, including but not limited to complex, high-level, and movable bridges. These inspections will be related to quality control or assurance activities; emergency response; construction oversight; work order reviews or other types of structural inspection. Prepare and distribute all inspection related documents.

Non-Destructive Testing: Perform and/or evaluate special investigations including, but not limited to, post-tension investigation, wave vulnerability, corrosion & materials durability, structure deficiencies, and other non-destructive testing methods. Non-destructive testing may include ultra sonic and magnetic particle testing, if required.

Structures Evaluation: Perform cost benefit analysis, life-cycle cost analysis, and corrosion studies as assigned. Services from Consultant may include technical advisory and training to County of new construction materials and new methods.

Coatings Evaluation: Perform coatings evaluations and designs for recoating concrete and steel structures. Prepare plans and specifications including coating systems, requirements for hazardous metals mitigation in existing coatings, and containment systems.

Other Services

Diving Services: Diving services may be required to support any of the services required in this scope. The diving services will include photographic and or video documentation of conditions in support of structures evaluation, design, and construction. Consultant shall provide the boat support for diving services, divers, and all equipment required for diving services.

Expert Witness Testimony: Consultant shall serve as an expert witness in legal proceedings such as construction claims, if required by County.

Emergency Structural Response Services: Consultant shall provide emergency engineering evaluation, inspection, and repair recommendations for County-owned structures damaged by vehicle impacts, flooding, hurricanes, sinkholes, scour events, structural failures, or other emergency conditions. Emergency response services shall require a telephone response within two (2) hours, field response within eight (8) hours and the preliminary report within 24 hours. Consultant shall maintain the capability to respond twenty-four (24) hours per day, seven (7) days per week, including nights, weekends, and holidays. The emergency contact(s) shall be provided to County upon execution of this continuing services contract. Contact information shall be updated within 24 hours of any changes.

Construction Administration Services: Consultant may provide construction phase services including shop drawing review, responses to Requests for Information (RFIs), site visits, pay application review, substantial completion inspections, punch list development, and certification of completed work.

Disaster Recovery Assistance: Provide post-disaster bridge inspections, damage assessments, repair recommendations, cost estimates, and supporting documentation required for reimbursement through FEMA, FDEM, FHWA Emergency Relief programs, or other disaster recovery funding sources.

CONTRACT REQUIREMENTS AND PROVISIONS FOR WORK

Governing Regulations

Services performed shall be in compliance with all applicable Lake County standards, Florida Statutes including Chapter 287 (Section 287.055 - CCNA), Florida Administrative Code, FDOT standards where applicable, AASHTO (American Association of State Highway and Transportation Officials) requirements, FHWA (Federal Highway Administration) guidance, MUTCD (Manual on Uniform Traffic Control Devices), and accepted engineering practices.

Project Schedule

Within ten (10) days after a Task Work Order is executed, Consultant shall provide a schedule of calendar deadlines. Schedule shall be prepared in a format prescribed by County. Each task order may include project specific deadlines prescribed by County and for such deadlines, time shall be of the essence.

Progress Reporting

Consultant shall provide County with a written progress report on a weekly basis, or as deemed necessary by County, which describes the work performed on each task. Judgment on whether work of sufficient quality and quantity has been accomplished will be made by County Project Manager, by comparing the reported percent complete against actual work accomplished.

Quality Control

Consultant shall be responsible for the professional quality, technical accuracy and coordination of other services furnished by Consultant under this contract.

Consultant shall provide a Quality Control Plan, describing the procedures to be utilized to verify, independently check, and review all design drawings, specifications, and other documentation prepared as a part of the contract. Consultant shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. A marked up set of prints from a Quality Control review will be sent in with each phase review submittal. The Professional Engineer responsible that performed the Quality Control review will sign a statement certifying that the review was conducted.

Consultant shall, without additional compensation, correct all errors or deficiencies in the designs, drawings, surveys, specifications and/or other services, subject to the approval of the County.

Correspondence

Copies of all written correspondence between Consultant and any party pertaining specifically to this contract shall be provided to the County for their records within one (1) week of the receipt or mailing of said correspondence.

Submittals

Consultant shall provide copies of all plans and design computations as required for each phase submittal in PDF format. All plans submittals shall be 11" x 17". Supporting documentation and design computations shall be in 812" x 11" sheet size. Final plans, specifications, and design computations must be submitted signed and sealed by a Florida-licensed professional engineer. A cover sheet indexing the contents of the design computations shall be included and the engineer shall sign and seal that sheet. All computer programs and parameters used in the design computations shall include sufficient backup information to facilitate the review task.

Computer Automation

Plans shall be developed utilizing Computer Aided Drafting and Design (CADD) systems. It is the responsibility of Consultant to meet the requirements in FDOT's CADD Manual. Consultant shall submit final documents and files as described therein.

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