Request for Proposals – Real Estate Brokerage and Advisory Services

REQUEST FOR PROPOSALS
FOR
REAL ESTATE BROKERAGE
AND ADVISORY SERVICES
Prepared By:
Sean Brewer, City Manager
City of Coalinga
155 W. Durian
Coalinga CA 93210
Deadline for Submissions: October 21, 2026, at 5:00 p.m.

REQUEST FOR PROPOSALS
INTRODUCTION AND PURPOSE:
The City of Coalinga ("City") is requesting proposals from qualified, licensed real estate brokers and real
estate firms to provide professional real estate brokerage and advisory services for City-related real
property transactions. The selected firm will serve as an on-call resource to assist the City with the sale,
acquisition, leasing, marketing, and evaluation of real property as needs arise.
The City anticipates entering into an agreement for an initial term of two (2) years, with the option to
extend the agreement upon mutual agreement of the parties. Selection does not guarantee any minimum
number or dollar amount of transactions.
BACKGROUND AND SETTING:
The City owns and periodically acquires, sells, or leases real property in support of municipal operations,
economic development, housing, infrastructure, and other public purposes. Properties may include
residential, commercial, industrial, vacant land, and other real estate. The City is seeking a qualified firm
that can provide responsive real estate expertise and practical knowledge of the Coalinga and regional
market.
SCOPE OF SERVICES:
The selected firm may be requested to provide services including, but not limited to, the following:
* Assist with the sale and marketing of City-owned residential, commercial, industrial, vacant, and other
real property.
* Assist with identifying and acquiring real property for municipal, economic development, housing,
infrastructure, or other City purposes.
* Provide market analyses, comparable sales information, opinions regarding market conditions, and
recommendations regarding listing or acquisition strategies.
* Develop marketing strategies and materials and list City properties through appropriate multiple listing
services and other marketing platforms when authorized.
* Coordinate property showings, inquiries, offers, counteroffers, negotiations, and transaction-related
activities.
* Assist City staff with property leasing, including marketing City-owned property for lease or identifying
property for lease by the City.
* Coordinate with City staff, the City Attorney, title and escrow companies, appraisers, surveyors,
environmental consultants, and other professionals involved in a transaction.
* Assist with due diligence and transaction coordination through closing.
* Provide other real estate brokerage or advisory services requested by the City and agreed upon by
the parties.
All real estate transactions will remain subject to applicable law and any required authorization or
approval by the Coalinga City Council. The selected broker or firm will not have authority to bind the City
to any sale, purchase, lease, or other transaction.
NON-EXCLUSIVE RELATIONSHIP:
The City anticipates establishing a general on-call professional relationship with the selected firm. Unless
specifically authorized in writing for an individual property or transaction, selection under this RFP shall
not constitute an exclusive right to represent the City in all real estate matters. The City reserves the right
to utilize other brokers, consultants, or professionals when determined to be in the City's best interest.
PROPOSALS:
At a minimum, proposals should include:
Cover Letter
* Firm name, address, telephone number, email address, and a brief introduction.
Primary Representative
* Identify the broker or agent who will serve as the City's primary point of contact and provide a brief
description of qualifications and experience.

Licensing
* Provide applicable California real estate broker and/or salesperson license information.
Experience and Qualifications
* Describe relevant experience with commercial and industrial property, vacant land, residential
property, acquisitions, leasing, and public agencies or governmental entities, if applicable.
Local Market Knowledge
* Describe familiarity with Coalinga and the surrounding regional real estate market.
Marketing Approach
* Briefly describe the firm's approach to marketing City-owned property and maximizing exposure to
prospective buyers or tenants.
Proposed Compensation / Commission Structure
* Identify proposed commissions or fees for City property sales, City acquisitions, leasing transactions,
and any other proposed charges. Identify how commissions would be handled when another broker
represents the other party.
References
* Provide at least three (3) professional references for similar real estate services, preferably including
public agency clients when available.
Conflicts of Interest
* Identify any existing or potential conflicts of interest that could affect the firm's representation of the
City.
Additional Information
* Provide any other information demonstrating the firm's ability to effectively represent the City.
SUBMITTAL REQUIREMENTS:
One (1) electronic copy of the proposal must be received no later than 5:00 p.m. on October 21, 2026.
Late submittals will not be considered.
Proposals should be submitted to:
Sean Brewer, City Manager
sbrewer@coalinga.com
155 W. Durian Ave
Coalinga, CA 93210
EVALUATION:
Proposals will be evaluated based on:
* Relevant experience and demonstrated qualifications
* Knowledge of the Coalinga and regional real estate market
* Experience with the types of real property transactions anticipated by the City
* Proposed commission and fee structure
* Marketing capabilities and proposed approach
* References, availability, and responsiveness
* Overall best value to the City
The City reserves the right to select and/or reject any and all proposals submitted, waive minor
irregularities, request clarification or additional information, and negotiate the final scope of services and
compensation with the selected firm. The City is not required to select the proposal with the lowest
proposed commission or fee.
SELECTION PROCESS:
Proposals Due: October 21, 2026, by 5:00 p.m.
Firm Selection / Interviews, if necessary: October 27, 2026
City Council Approval of Agreement, if required: November 5, 2026

AGREEMENT REQUIREMENTS:
Prior to providing services, the selected firm will be required to execute an agreement acceptable to the
City and provide evidence of all required licenses and insurance. The selected firm will also be required to
obtain or show proof of a valid City of Coalinga business license.
Individual property listings, representation agreements, commission arrangements, or other transaction-
specific terms may require separate written authorization by the City. The City reserves the right to
decline to proceed with any proposed transaction and to use other real estate professionals when
determined appropriate.
QUESTIONS:
Please submit all questions in writing to Sean Brewer, City Manager, at sbrewer@coalinga.com.