235 - Ice Chest Rental/Bagged Ice
| Location: | Ohio |
|---|---|
| Posted: | May 19, 2026 |
| Due: | Jun 4, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
235 - Ice Chest Rental/Bagged Ice
File Number: 235
Closing Date: June 4, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Leondria Stephenson
216-664-7384
lstephenson@clevelandohio.gov
Procurement Folder
159604
RFB No.
RFB 7013 202600000000235
RFB Description
Ice Chest Rental/Bagged Ice
RFB Closing Date/Time
June 04, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
7013
June 04, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Ice Chest Rental Annually
Item Quantity/
UOM
Event Date
Service
Dates
From
To
Catalog
Discount
Specifications: Model: 40 or 60 Freezers; Capacity: 1000 lbs. or 150 7 lb. bags; Term: One (1) Year
Quantity: Three (3) to locations list below.
City of Cleveland Ridge Waste Collection
3727 Ridge Road
Cleveland, Ohio 44144
City of Cleveland Carr Waste Collection
5600 Carnegie Avenue
Cleveland, Ohio 44104
City of Cleveland Glenville Waste Collection
10801 Leuer Avenue
Cleveland, Ohio 44108
Vendor to State Ice Chest Model: ____________
Vendor to State Annual Chest Rental Charge per Chest including Set Up and Delivery $ ____________
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********
.
*********Vendor MUST Submit Product & Warranty Information with Bid Submission***********
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*************
.
Ship To:
Vendor Response
Waste Collection
Waste Collection
5600 Carnegie Ave
Cleveland, OH 44103
Contract Amount
$
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Leondria Stephenson
216-664-7384
lstephenson@clevelandohio.gov
Procurement Folder
159604
RFB Closing Date/Time
June 04, 2026 3:00 PM
RFB No.
RFB 7013 202600000000235
RFB Description
Ice Chest Rental/Bagged Ice
Department/Division Public Bid Opening Date/Time
7013
June 04, 2026 3:00 PM
Group/
Line#
Commodity Description
1 / 2 7 lbs. Bagged Ice Delivered & Ice Chest Refill
Requested Locations Are Listed Below:
Item Quantity/
UOM
3875.00000 /
EA
Service
Dates
Catalog
Discount
City of Cleveland Ridge Waste Collection
3727 Ridge Road
Cleveland, Ohio 44144
City of Cleveland Carr Waste Collection
5600 Carnegie Avenue
Cleveland, Ohio 44104
City of Cleveland Glenville Waste Collection
10801 Leuer Avenue
Cleveland, Ohio 44108
Vendor To Quote Delivered Price.
Vendor to State Minimum Delivered Quantity __________
Vendor to State Price per 7 lb. Bag ____________
Vendor to State ANY Additional Fees __________
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
Ship To:
Vendor Response
Waste Collection
Waste Collection
5600 Carnegie Ave
Cleveland, OH 44103
Unit Price
$
Extension
$
Delivery Days
Day(s)
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Leondria Stephenson
216-664-7384
lstephenson@clevelandohio.gov
Procurement Folder
159604
RFB No.
RFB 7013 202600000000235
RFB Description
Ice Chest Rental/Bagged Ice
RFB Closing Date/Time
June 04, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
7013
June 04, 2026 3:00 PM
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
Response Type
1 / 1 Lowest and best bidder under Chapter 181 C.O.
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 4 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Leondria Stephenson
216-664-7384
lstephenson@clevelandohio.gov
Procurement Folder
159604
RFB Closing Date/Time
June 04, 2026 3:00 PM
RFB No.
RFB 7013 202600000000235
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Ice Chest Rental/Bagged Ice
Department/Division Public Bid Opening Date/Time
7013
June 04, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
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