MDRS is issuing an RFQF to solicit competitive quotes for...

Location:	Mississippi
Posted:	Mar 6, 2026
Due:	Mar 25, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	1635-26-R-RFQF-00001
Publication URL:	To access bid details, please log in.

Attachment Preview

MISSISSIPPI DEPARTMENT OF REHABILITATION SERVICES

REQUEST FOR QUOTES-FORMAL (RFQF)

SOLICITATION NUMBER:

Invitation for Formal Quote # 3140004501

DESCRIPTION: Request for Quotes-Formal for 10,000 Children’s Multi Sport Safety Helmets

OFFER DUE DATE AND TIME: March 25, 2026 at 4:00 PM

ESTIMATED REVERSE AUCTION

DATE AND TIME: April 16, 2026 at 10:00 AM

Quotes for the services specified will be received by the Mississippi Department of

Rehabilitation Services at the below specified location until the time and date cited. Quotes

received by the correct time and date will be opened.

Quote Submittal Location:

Mississippi Dept. of Rehabilitation Services

Attn: Jordan Carroll, Purchasing

1281 Hwy 51 N

Madison, MS 39110

Quotes must be in the actual possession of the Purchasing Department of The Mississippi

Department of Rehabilitation Services on or prior to the time and date, and at the location

indicated above. Late quotes will not be considered. See Quote Submission Requirement

Section for items to include in the Quotes. Failure to meet Quote requirements may be

grounds for disqualification.

CONTRACTORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE

SOLICITATION.

1.0 Introduction

The Mississippi Department of Rehabilitation Services (MDRS), hereinafter referred to as

(“Department”) is soliciting quotes from all persons or entities interested in entering into a

reverse auction and contract with the Department for the purchase of 10,000 children’s multi-

sport safety helmets. The helmets will be given as a promotional item to school children in an

effort to prevent traumatic brain injuries. MDRS will award this contract in full or part to the

qualified person or entity that is awarded the reverse auction that is most advantageous to the

Department, and the taxpayers of this state.

The Mississippi Department of Rehabilitation Services reserves the right to reject any and/or all

Quotes, to waive any informality in Quotes, and unless otherwise specified by the Quotes, to

accept any items on the Quotes. All purchases by the Mississippi Department of Rehabilitation

Services are dependent upon availability of funds.

The specifications, including experience and qualifications requirements, the terms and

conditions provided in the Quote, hereby become part of the final contract awarded to the

successful Contractor. MDRS retains the right to include in the contract the specifications and

terms and conditions in part or in full as listed in the Quote package which it deems necessary

for the successful completion of the project.

In accordance to state and federal law, the solicitation includes an E-Verify Section.

2.0 General Conditions

It is the responsibility of the prospective Contractors to review the entire solicitation packet and

to notify The Mississippi Department of Rehabilitation Services if the specifications and

instructions are formulated in a manner which would unnecessarily restrict competition. Any

protest, concerns or questions concerning the specifications, instructions or solicitation

procedures must be received in writing by The Mississippi Department of Rehabilitation

Services not less than 72 hours prior to the time and date set for the solicitation opening.

Any requests or questions concerning this quote and reverse auction solicitation or the quote /

reverse auction process must be in writing and addressed to:

Jordan Carroll, Purchasing

Mississippi Department of Rehabilitation Services

P.O. Box 1698

Jackson, Mississippi 39215–1698

FAX NUMBER (601) 853-5387

Email Address – jcarroll@mdrs.ms.gov

Casey Smith, Purchasing

Mississippi Department of Rehabilitation Services

1281 Hwy N

Madison, MS 39110

FAX NUMBER (601) 853-5387

Email Address – cdsmith@mdrs.ms.gov

Responding Contractors/ Vendors must provide a written quote on forms approved by the

agency or through the State of Mississippi’s e-procurement system (MAGIC) along with any

other requested documentation, with the initial response.

Sealed formal quotes must be received by the Mississippi Department of Rehabilitation Services

at the address and time set forth on page 1 of the Request for Formal Quote (RFQF). The

Formal Quotes along with independent market data will be used to determine market pricing

and set the auction parameters (e.g., Start Price) for the reverse auction.

No Quote shall be altered or amended after the specified time for opening of Quotes. All prices

and notations on paper quotes must be printed in ink or typewritten. No erasures are

permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and

must be initialed, in ink, by the person signing the quote.

Quote submissions will be evaluated and suppliers will be prequalified to participate in the

reverse auction. The Mississippi Department of Rehabilitation Services reserves the right to

extend the auction date and or time if necessary to complete prequalification. An invite notice

to participate in the reverse auction will be sent to qualifying Contractors/Vendors.

The agency will review the results of the auction and make a determination in a timely manner.

No award will be made either stated or implied at the formal quote opening or reverse auction.

No contracts and or purchases will be made or entered into automatically as a result from the

(RFQF) or reverse auction. After the close of the quote opening the Quotes will be considered

to be in the evaluation/prequalification process and will not be available for review by the

Contractors. Questions will not be answered as a result of telephone inquiries.

Failure to examine any drawings, specifications, and instructions will be at bidder's risk.

Vendor must Price each item separately. Unit prices shall be shown. Bid prices must be net.

It is understood that reference to available specifications shall be sufficient to make the terms

of such specifications binding on the bidder. Bidders must furnish all information requested in

the bid specifications. Further, when required, each bidder must submit for bid evaluation cuts,

sketches, descriptive literature and technical specifications covering the product offered.

Samples of items, when requested, must be furnished free of expense, and if not destroyed in

testing will, upon request, be returned at the bidder's expense. Request for the return of

samples must be made within ten (10) days following opening bids. Each individual sample

must be labeled with bidder's name, manufacturer's brand name and number.

Invoices are to be mailed to:

Mississippi Department of Rehabilitation Services

Attention: Jordan Carroll

P. O. Box 1698

Jackson, MS 39215

Payment will be made 45 (forty-five) days after completion (approved and accepted) and an

original invoice is submitted for payment.

** ALL QUOTES MUST BE SIGNED BY A PERSON HAVING THE LEGAL AUTHORITHY TO BIND

THEIR FIRM IN A CONTRACT.

If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts,

riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire,

earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure

prevents the opening of solicitations at the date and time, all solicitations received shall be

opened on the next business day that the agency shall be open. The new date and time of the

solicitation opening, as determined in accordance with this paragraph, shall not be advertised,

and all Vendors/Contractors, upon submission of a solicitation, shall be deemed to have

knowledge of and shall have agreed to the provisions of this paragraph. Solicitations shall be

received by the agency until the new date and time of the solicitation opening as set forth

herein. MDRS shall not be held responsible for the receipt of any solicitation for which the

delivery was attempted and failed due to the closure of the agency as a result of a Force

Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of

its solicitation by the agency prior to the new date and time of the live auction or solicitation

opening.

3. Instructions and Special Conditions

Reverse Auction Process.

1. A Request for Quotes Formal (RFQF) - shall be advertised in accordance with Section

3.106.05.4 of Mississippi Procurement Manual. The Department shall advertise for 14

consecutive days in accordance with Section 31-7-13(c)(i)(1) of the Miss. Code Ann.

Responses to the RFQF will be due not less than, but can be more than the 8th

working day after the last day of advertisement. Bid opportunities may be found on

the MS Procurement Portal, (RFx) Procurement Opportunities or by searching in

MAGIC. Once the responses have been received and the Opening Date has been

reached, the Department will review the submissions to qualify bidders and

determine a starting price for reverse auction items. Anyone can participate in the

pre-qualifying RFQF. Only bidders who submit a qualifying response to the RFx

(RFQF) are invited to participate in the Reverse Auction. The reverse auction will

occur only after the purchasing agent has had sufficient time to prequalify the

suppliers.

2. Responses to the RFQF will be reviewed by the Department for responsiveness to

specifications. Price quotes received will be evaluated in conjunction with other

market research to determine the starting price for the Auction.

3. The Department will accept bidder responses in MAGIC who have qualified meeting

RFx specifications. Bidders not meeting specifications will not be allowed to

participate in the Auction.

4. After prequalification of the Contractor’s/Vendor’s, the RFQF will be turned into a

Reverse Auction (RA). Once qualified, the Department will notify the vendor of

Qualification and the date of the Live Auction via email. After receiving the

confirmation email, bidders should review/ensure technical requirements for MAGIC

have been met or confirm participation in person

a. To participate in the reverse auction (RA) Contractors/Vendors must ensure they are

registered in the MAGIC, system and have received a login, password, and supplier

number and that all technical requirements have been met.

b. In order to participate in the reverse auction the following technical requirements are

necessary:

Acceptable Internet Browser(s)

• Microsoft Internet Explorer (IE) version 11

• Google Chrome with a Chrome extension called “IE Tab Extension”

installed/enabled

(Note: Pop-up blocker must be turned off.)

Java

Reverse Auction requires Java version 6.30 or higher. Java can be downloaded from

following Web site: https://www.java.com/en/download/

c. Vendors who are new to MAGIC may visit the Vendor Information page on DFA’s

Web Site, or register online, Vendor Registration. To log into MAGIC, open the

following URL: https://portal.magic.ms.gov/irj/portal .

d. Passwords must be at least 8 characters long. Passwords must contain at least one

uppercase letter. Passwords must contain at least one number.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1635-26-R-RFQF-00001	Advertised Date	03/06/2026 12:00 AM
RFx #	3140004501	Submission Date	03/25/2026 4:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	03/25/2026 4:00 PM	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	RFQ - Formal
Agency	MS DEPT OF REHABILITATION SERVICES
RFx Description	MDRS is issuing an RFQF to solicit competitive quotes for children's multi-sport safety helmets from qualified bidders to participate in the Reverse Auction.

Name	Jordan Carroll	Email	JCARROLL@MDRS.MS.GOV
Phone	6018535304	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
34556	First Aid-Hats/Helmt

Attachments Legal Notice-Helmets(10K) 2026
Attachments RFQF-Bid Packet Helmets 2026

MDRS is issuing an RFQF to solicit competitive quotes for children's multi-sport safety helmets from qualified bidders to participate in the Reverse Auction.

Attachment Preview