Food Service - Large Equipment, Term Contract
| Location: | Florida |
|---|---|
| Posted: | Apr 14, 2025 |
| Due: | May 7, 2025 |
| Agency: | Marion County School Board Purchasing |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 4125AH |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Marion County School Board Purchasing
Marion County School Board Purchasing
Status
Active
Active
Fiscal Year
2025
2025
Title
Food Service - Large Equipment, Term Contract
Food Service - Large Equipment, Term Contract
Number
4125AH
4125AH
Type
Invitation to Bid
Invitation to Bid
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
Yes
Yes
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose and intent of this term contract is to establish a percentage (%) discount from Manufacturer’s Published List(s) for delivered, uncrated and set in place of large food service equipment. Such Manufacturer’s Published Price List(s) must be common to and accepted by the industry in general. The list must be printed, properly identified, and dated as to issuance of effectiveness. Revised published price lists may be used as a means of price adjustment in the event of an industry wide change as evidenced by the issuance of revised lists by the manufacturer. The award of this bid shall be made by line item (manufacturer) to the responsive, responsible bidder offering the highest fixed percentage discount off each Manufacturer’s Published Price List(s), calculated to provide the lowest net cost to the School District. Bidder(s) must include with bid submission, two (2) copies of the Manufacturer’s Published Price List for each brand he or she is bidding for price verification. Awarded vendor(s) will be responsible to ensure updated price lists are sent to the Food and Nutrition Services Department and the Purchasing Department. Revised prices shall not become effective until revised lists are submitted to the Purchasing Department and the Food and Nutrition Services Department under vendor cover letter identifying the applicable contract agreement number (bid number). Vendor cover letter price lists must be dated, signed, and submitted to the Purchasing Department as well as the Food and Nutrition Services Department for review and approval. Food service equipment will be ordered on an “as needed” basis for the replacement of existing equipment, renovations, or placement in new construction.
Please read the TERMS AND CONDITIONS referencing the required BID BOND. No minimum order requirement of any bid item will be allowed. If necessary, the School Board reserves the right to add any items(s) to this bid as permanent. Bidder(s) should not provide or include fixed percentage discounts from other School Board bid awards, from Florida State Contracts, or any other awarded contract. All items ordered from this bid shall include all freight and delivery costs. Please read the attachment named Bid 4125AH Food Service Large Equipment - TERMS & CONDITIONS, then print out the attachment named Bid 4125AH Food Service Large Equipment - REQUIRED FORMS, read the specifications, complete the forms, then download “Bid 4125AH Food Service Large Equipment - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded the TERM & CONDITIONS and REQUIRED FORMS. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents before the due date and time. Bid responses/submissions will only be accepted through VendorLink as indicated in this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2023) was conducted to determine if their use would be economically advantageous to the District.
The purpose and intent of this term contract is to establish a percentage (%) discount from Manufacturer’s Published List(s) for delivered, uncrated and set in place of large food service equipment. Such Manufacturer’s Published Price List(s) must be common to and accepted by the industry in general. The list must be printed, properly identified, and dated as to issuance of effectiveness. Revised published price lists may be used as a means of price adjustment in the event of an industry wide change as evidenced by the issuance of revised lists by the manufacturer. The award of this bid shall be made by line item (manufacturer) to the responsive, responsible bidder offering the highest fixed percentage discount off each Manufacturer’s Published Price List(s), calculated to provide the lowest net cost to the School District. Bidder(s) must include with bid submission, two (2) copies of the Manufacturer’s Published Price List for each brand he or she is bidding for price verification. Awarded vendor(s) will be responsible to ensure updated price lists are sent to the Food and Nutrition Services Department and the Purchasing Department. Revised prices shall not become effective until revised lists are submitted to the Purchasing Department and the Food and Nutrition Services Department under vendor cover letter identifying the applicable contract agreement number (bid number). Vendor cover letter price lists must be dated, signed, and submitted to the Purchasing Department as well as the Food and Nutrition Services Department for review and approval. Food service equipment will be ordered on an “as needed” basis for the replacement of existing equipment, renovations, or placement in new construction.
Please read the TERMS AND CONDITIONS referencing the required BID BOND. No minimum order requirement of any bid item will be allowed. If necessary, the School Board reserves the right to add any items(s) to this bid as permanent. Bidder(s) should not provide or include fixed percentage discounts from other School Board bid awards, from Florida State Contracts, or any other awarded contract. All items ordered from this bid shall include all freight and delivery costs. Please read the attachment named Bid 4125AH Food Service Large Equipment - TERMS & CONDITIONS, then print out the attachment named Bid 4125AH Food Service Large Equipment - REQUIRED FORMS, read the specifications, complete the forms, then download “Bid 4125AH Food Service Large Equipment - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded the TERM & CONDITIONS and REQUIRED FORMS. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents before the due date and time. Bid responses/submissions will only be accepted through VendorLink as indicated in this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2023) was conducted to determine if their use would be economically advantageous to the District.
Dates(All times are listed as
EST
)
Broadcast Date
4/7/2025 12:00 PM EST
4/7/2025 12:00 PM EST
Question End Date
5/2/2025 2:00 PM EST
5/2/2025 2:00 PM EST
Due Date
5/7/2025 2:00 PM EST
5/7/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 3
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
ITB Documents
ITB Documents
Shipping
FOB Destination
FOB Destination
Terms and Conditions
See bid terms and conditions
See bid terms and conditions
Include Shipping in Price of Items
Yes
Yes
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 6
| Code | Description |
| [165-7] | Cafeteria and Kitchen Equipment (Not Otherwise Classified) |
| [165-47] | Food Carts and Cafeteria Serving Units Including Steam Tables |
| [740-70] | Refrigerators and Freezers, Commercial |
| [425-80] | Shelving, Metal (Not Library or Shop) |
| [740-13] | Cold Storage Vaults, Walk-In Coolers, and Shelving |
| [165-73] | Ranges, Griddles, Hot Plates, Warmers, etc., Electric and Gas |
Publications
Total: 0
| Publication | Date |
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