2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF DAMAGE ASSESMENT
| Location: | Florida |
|---|---|
| Posted: | Apr 14, 2025 |
| Due: | Apr 15, 2025 |
| Agency: | Peace River Electric Cooperative |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2025-04 |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Peace River Electric Cooperative
Peace River Electric Cooperative
Status
Active
Active
Fiscal Year
2025
2025
Title
2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF DAMAGE ASSESMENT
2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF DAMAGE ASSESMENT
Type
Request for Proposal
Request for Proposal
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
PRECO is seeking quotes and proposals for a Damage Assessment Service provider for the following:
1. Damage Assessment teams will consist of Damage Assessor, Damage Assessor Assistant, and vehicle. An Area Field Manager will be assigned to a deployment request of ten (10) or more teams.
a) Damage Assessor – person experienced in utility damage assessment with a tablet or laptop in the field. Assessor will have his/her own vehicle for assessment, computer (tablet/laptop), and camera for photographs. PRECO requires a minimum of ten (10) years distribution utility experience (line construction/maintenance/staking) for this role.
b) Area Field Manager – to be deployed per ten (10) Damage Assessment teams or as conditions warrant. Area Field Manager will have his/her own vehicle for assessment. PRECO requires a minimum of ten (10) years distribution utility experience (line construction/maintenance/staking) for this role.
c) Damage Assessor Assistant/Driver – person who performs driving operations for Damage Assessor and assists in note taking as well as other miscellaneous activities. Person may serve as an administrative assistant ensuring proper documentation of labor and expenses based on client’s invoicing requirements.
2. Initial line assessment/evaluation of damaged above-ground facilities (substations, feeders, sub- laterals, broken poles, transformers, services, etc. as directed by PRECO).
3. Second assessment/evaluation of damaged above-ground facilities (if needed - substations, feeders, sublaterals, broken poles, transformers, services, etc. as directed by PRECO).
4. Site information will need to include an assessment of debris removal needs per damage location.
5. Provide PRECO with restoration progress and projection reports as requested.
6. Provide photographs with GPS coordinates of all damaged facilities.
7. Damage assessment process (paper maps, assessment software, procedures) must be reviewed by PRECO for approval.
8. Any special tools or equipment (as directed by PRECO) will be reimbursed.
9. Mobilization/Demobilization – PRECO will reimburse fees based on the rates for labor and number of hours per day actually spent by the particular individual and equipment in transit, plus fuel, lodging, and material needed to complete the mob/demob. All rates, times, and extras (fuel, lodging, materials, etc.) must be coordinated with PRECO approval.
10. Contractor will mobilize the Damage Assessment team within 24 hours of approval.
PRECO is seeking quotes and proposals for a Damage Assessment Service provider for the following:
1. Damage Assessment teams will consist of Damage Assessor, Damage Assessor Assistant, and vehicle. An Area Field Manager will be assigned to a deployment request of ten (10) or more teams.
a) Damage Assessor – person experienced in utility damage assessment with a tablet or laptop in the field. Assessor will have his/her own vehicle for assessment, computer (tablet/laptop), and camera for photographs. PRECO requires a minimum of ten (10) years distribution utility experience (line construction/maintenance/staking) for this role.
b) Area Field Manager – to be deployed per ten (10) Damage Assessment teams or as conditions warrant. Area Field Manager will have his/her own vehicle for assessment. PRECO requires a minimum of ten (10) years distribution utility experience (line construction/maintenance/staking) for this role.
c) Damage Assessor Assistant/Driver – person who performs driving operations for Damage Assessor and assists in note taking as well as other miscellaneous activities. Person may serve as an administrative assistant ensuring proper documentation of labor and expenses based on client’s invoicing requirements.
2. Initial line assessment/evaluation of damaged above-ground facilities (substations, feeders, sub- laterals, broken poles, transformers, services, etc. as directed by PRECO).
3. Second assessment/evaluation of damaged above-ground facilities (if needed - substations, feeders, sublaterals, broken poles, transformers, services, etc. as directed by PRECO).
4. Site information will need to include an assessment of debris removal needs per damage location.
5. Provide PRECO with restoration progress and projection reports as requested.
6. Provide photographs with GPS coordinates of all damaged facilities.
7. Damage assessment process (paper maps, assessment software, procedures) must be reviewed by PRECO for approval.
8. Any special tools or equipment (as directed by PRECO) will be reimbursed.
9. Mobilization/Demobilization – PRECO will reimburse fees based on the rates for labor and number of hours per day actually spent by the particular individual and equipment in transit, plus fuel, lodging, and material needed to complete the mob/demob. All rates, times, and extras (fuel, lodging, materials, etc.) must be coordinated with PRECO approval.
10. Contractor will mobilize the Damage Assessment team within 24 hours of approval.
Dates(All times are listed as
EST
)
Broadcast Date
2/14/2025 12:00 PM EST
2/14/2025 12:00 PM EST
Question End Date
4/11/2025 5:00 PM EST
4/11/2025 5:00 PM EST
Due Date
4/15/2025 2:00 PM EST
4/15/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 2
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 10
| Question | Date Asked | Answer | Date Answered |
|
How many contracts does PRECO anticipate awarding?
|
3/3/2025 9:48:41 AM | A primary and secondary contract will be awarded. The primary will be the first to be contacted, and the secondary will be contacted for additional help. This pertains to the storm assessment crews. | 3/3/2025 10:51:11 AM |
| Please provide clarification on Scope of Services criteria #7. Does this require the vendor to supply an approach for storm assessment services, or would PRECO supply a detailed plan for these services? | 3/3/2025 9:48:46 AM | No, PRECO uses an app called Field Maps. All data points will be collected through this app. Upon arrival, a PRECO Rep will explain how to download and use the app. There will be no need for the contractor to provide an approach. | 3/3/2025 10:55:38 AM |
| How many damage assessment teams does PRECO anticipate needing? | 3/3/2025 5:13:44 PM | PRECO usually looks for 10 two-person teams. However, it all depends on how bad the storm was and the damage that will be sustained | 3/4/2025 9:22:10 AM |
| With respect to the Field Maps App, has this been utilized by PRECO during storm damage assessment in the field? And if so, has connectivity been an issue? | 3/3/2025 5:14:23 PM | Yes, we have used this app in several storms. Connectivity has not been an issue. | 3/4/2025 9:26:55 AM |
| If connectivity is an issue during damage assessment activities, will PRECO provide printed maps of the system? | 3/3/2025 5:14:50 PM | We have not had issues with this app. | 3/4/2025 9:30:12 AM |
| What specific damage assessments are anticipated for substation equipment and will the assessments be performed inside or outside of the substation fence? If performed inside the substation fence, does PRECO have specific requirements for this? | 3/3/2025 5:15:31 PM | PRECO assesses all of our substations, and our crews will repair them. | 3/4/2025 9:35:03 AM |
| Will Streetlight assessments be separate night shift assessments, only visible damage to light fixture/bracket/secondary network to be assessed during Distribution Damage assessments, or not included in this RFP? | 3/3/2025 5:16:16 PM | Streetlights will be visible only; there will be no nighttime assessments. | 3/4/2025 9:39:19 AM |
| Please expand on the services being requested in Scope of services number 5. Does this include Bird Dog services? | 3/3/2025 5:16:42 PM | Using the Field Maps app, we get real-time progress tracked inside our command center. PRECO will provide a bird dog for each construction crew; the assessors will be put on a section of line ahead of the construction crews. This process has worked very well for us in past storms. | 3/4/2025 9:45:07 AM |
| Are per diem rates for meals and lodging acceptable? | 3/8/2025 1:47:16 PM | Yes they are, for travel here. Once here lodging and meals will be provided. | 3/10/2025 10:49:07 AM |
| Are vehicle rates including fuel acceptable? | 3/8/2025 1:47:44 PM | Yes they are acceptable. | 3/10/2025 10:49:52 AM |
Commodity Codes
Total: 3
| Code | Description |
| [918-42] | Engineering Consulting |
| [918-97] | Utilities: Gas, Water, Electric Consulting |
| [925-56] | Inspecting, Structural/Engineering |
Publications
Total: 0
| Publication | Date |
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