RFP 6194 Post Payment Solutions Services

Project Description: 1.1 Introduction/Purpose
The County of Ventura (hereinafter referred to as County) invites your organization to submit a written proposal to provide Post Payment Solutions Services for or at multiple locations throughout Ventura County. Proposals shall be due no later than 5:00 p.m. on October 23, 2024, in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof.
Offerors shall be skilled and regularly engaged in the general class or type of work called for in the solicitation documents.
1.2 Background Ventura County Sheriff’s Office operates three (3) jails within the County of Ventura, California.
The Ventura County Sheriff’s Department has contracted medical, dental, and mental health services for jail facilities since 1987. The current budgetary impact to the County for the contracting of these services is roughly $18.5 million for Sheriff’s Department in fiscal year 23/24. For fiscal year 24/25 the budgetary impact for Sheriff is roughly $20.1 million respectively.
Current staffing patterns can be found in Exhibit A. The following chart provides the number of contacts for each given category in each of the last five given years:
Facilities are as follows: Pre-Trial Detention Facility 800 S. Victoria Ave Ventura, Ca 93009 Todd Road Jail 600 S. Todd Road Santa Paula, Ca 93060 East Valley Jail 2101 E. Olsen Road Thousand Oaks, Ca. 91360
The average daily number of inmates for Sheriff supervised facilities is 1,250. Ventura County Sheriff’s Office is currently using CorEMR as its electronic health record software system. Ventura County Sheriff’s Office is investigating how to most effectively and efficiently use the data within CorEMR to address post payment concerns.
1.3 Pre-proposal Conference
A non-mandatory pre-proposal conference will be held at 10 a.m. PDT on August 20, 2024, at the Ventura County Procurement Services office, 800 S. Victoria Ave., Ventura, CA and via Zoom.
The purpose of this meeting is to clarify requirements and answer vendor questions. In order to provide comprehensive answers and minimize response time, Offerors are asked to submit questions in writing prior to this conference. Pre-proposal questions should be submitted to the Buyer under the “Messages” tab of the solicitation online at: https://ventura.bonfirehub.com/portal/?tab=login .
1.4 Action Dates
The following is an outline of the anticipated schedule for the proposal review and contract award.
Issue Request for Proposal (RFP) September 25, 2024
Non-Mandatory Pre-Proposal Conference October 10, 2024
Last day for questions October 16, 2024
Proposals Due October 23, 2024
Evaluation October/November 2024
Vendor Presentations (If Applicable) November 2024
Start Work December/January 2024
The Contractor shall not commence work until a meeting between representatives of the contractor and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change.
1.5 Questions Regarding RFP
All questions concerning this Proposal may be directed to Ryan Stover under “Messages” tab of the solicitation online at: https://ventura.bonfirehub.com/portal/?tab=login