Personal Property for Canteen Resale

Location:	Louisiana
Posted:	Aug 6, 2026
Due:	Aug 25, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Solicitation No:	3000026526
Publication URL:	To access bid details, please log in.

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026526	Personal Property for Canteen Resale Original: 3000026526 Attachments: Attachment A - Special Terms and Conditions - Pages 1-8 Attachment B - Online Bidding Instructions - Pages 1-10	08/06/2026	08/25/2026 10:00:00 AM CT

Contact Information for Bid # 3000026526

Department	* State Procurement *
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

08/25/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026526

Opening Date: 08/25/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026526

Version: 1

Buyer: ERICA THOMAS

Buyer Phone: 225-342-8021

E-Mail: erica.thomas5@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

Tracey Gremillion

DOC PRISON ENTERPR-LSP CDC INMATE PER

LA STATE PENITENTIARY 17544 TUNICA TRACE

ANGOLA, LA 70712

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD1A1F33C98640A160D

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: Personal Property for Canteen Resale

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000026526

Open Date: 08/25/2026

T-Number:

Bidder:

Page 2 of 14

Any vendor who would like to view the opening of this bid can access the following link, at the date

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-8

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A – Special Terms and Conditions

=========================================================================

This solicitation is to establish a Blanket Order Contract to provide Personal Property Clothing as

specified for the Louisiana Department of Corrections- Allen Correctional Center for an initial period

beginning with the date of award and ending June 30, 2027. At the option of the State of Louisiana

and acceptance by the Contractor, the contract may be renewed for two additional 12 month periods

at the same prices, terms and conditions. Total contract time not to exceed 36 months.

=========================================================================

Blanket Order Contract: Items are to be called for by the using agency as needed. No shipments are

to be made until the Agency calls or otherwise submits an order for shipment of a specific quantity.

Quantities are estimated, and they may be increased or decreased as needed throughout the contract

period. Individual order quantities, when called for, are based on the using agency’s demand at the

time of order. Minimum orders may be 1 unit, unless otherwise stated. A blanket order contract is not a

guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be

able to obtain and supply the item(s) at their bid price for the entire contract period and within the

delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be

paid.

=============================================================================

Blanket Order Delivery

The State reserves the right to reject any and all vendors who cannot make delivery within the stated

timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise

submitted by the using agency.

=========================================================================

Method of Award: It is the intent of the State to award the contract on an all-or-none basis to the

overall lowest responsive, responsible bidder meeting the specifications. The State further reserves

Invitation to bid: 3000026526

Open Date: 08/25/2026

T-Number:

Bidder:

Page 3 of 14

the right to reject individual line items from the award.

=========================================================================

Resale: Items are for canteen resale. Where listed, only brand name(s) and model(s), or some other

designation that identifies a specific product to be offered exclusive of others, specified will be

accepted. Bids must be quoted in quantity and unit specified (R.S. 39:1651-1657) and (LAC Title 34

Part 5-109.A.2.B.i).

=========================================================================

Invitation to bid: 3000026526

Open Date: 08/25/2026

T-Number:

Bidder:

Page 4 of 14

LINE

Description

1 Product Category:42142100

Cooling Towel

Brand Names: These items are for canteen resale.

Where brand names are listed, only those brands are

acceptable unless "or equal" is stated. (La R.S.

39:1651-1657).

Brand: Frogg Toggs

Model: Chilly Pad Cooling Towel

Color: Green or Brown

Size: 33"L X 13"W

*Delivery Terms: 7-10 Days ARO

*To be delivered on a called for as needed by Agency

basis. Do not ship until called for by Agency.

Specify Brand Bidding: _________________________

Specify Model Bidding: _________________________

Specify Color Bidding: _________________________

Specify Sizes Bidding: _________________________

Specify Delivery Days ARO Bidding: ______________

2 Product Category:53121600

Booksack

Brand: Not Specified

Model: Not Specified

Color: Clear with Black Trim Only

Size: H 17" X W 12" X D 5.5" Minimum size

* Adjustable Padded Straps

* Side Pockets

* 1 Large Pocket

* 1 Small Pocket

*Delivery Terms: 14 Days ARO

*To be delivered on a called for as needed by Agency

basis. Do not ship until called for by Agency.

Specify Brand Bidding: _________________________

Specify Model Bidding: _________________________

Quantity Unit

Unit

Price

Extended

Amount

150

EA __________ ________________

150

EA __________ ________________

Invitation to bid: 3000026526

Open Date: 08/25/2026

T-Number:

Bidder:

Page 5 of 14

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

Specify Color Bidding: _________________________

Specify Sizes Bidding: _________________________

Specify Bidding Adjustable Padded Straps:

Yes: ______ No: ______

Specify Bidding Side Pockets:

Yes: ______ No: ______

Specify Bidding Large Pocket:

Yes: ______ No: ______

Specify Bidding Small Pocket:

Yes: ______ No: ______

Specify Delivery Days ARO Bidding: ______________

3 Product Category:53102900

Athletic Supporters

Brand: McDavid or Equal

Model: Jock Strap

Color: Mostly White

Size: Adult Small - XLarge

* Made of Latex, Polyester and Mesh

* 1 Per Pack

* Wide Waistband

* No Plastic Cup

*Delivery Terms: 7-10 Days ARO

*To be delivered on a called for as needed by Agency

basis. Do not ship until called for by Agency.

Specify Brand Bidding: _________________________

Specify Model Bidding: _________________________

Specify Color Bidding: _________________________

Specify Sizes Bidding: _________________________

200

EA __________ ________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Personal Property for Canteen Resale

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See also