School Apportionment Modernization
| Location: | Washington |
|---|---|
| Posted: | Feb 11, 2026 |
| Due: | Feb 13, 2026 |
| Agency: | Office of Superintendent of Public Instruction |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP - 2026-12 |
| Publication URL: | To access bid details, please log in. |
| Number | Document(s) | Updates | Status | Agency Contact Name | ||
|
RFP - 2026-12
|
|
|
Due: 02/13/2026 - 3:00pm | Kyla Moore | Log in to the Pre-Bid Conference Here |
Attachment Preview
Request for Proposals No. 2026-12
School Apportionment Modernization
STATE OF WASHINGTON
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
OLYMPIA, WASHINGTON
PRE-BID CONFERENCE: 1:00 p.m., Pacific Time (PT) on December 9, 2025 | Zoom
PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on February 13, 2026
ESTIMATED CONTRACT PERIOD: July 1, 2026, through June 30, 2028. Amendments extending
the period of performance, if any, shall be at the sole discretion of OSPI.
CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the
minimum qualifications stated herein and that are available for work in Washington State.
SUBMIT PROPOSAL TO: contracts@k12.wa.us
All communications concerning this RFP must be directed only to the RFP Coordinator via email.
Any other communication will be considered unofficial and non-binding on OSPI. Consultants are
to rely on written statements issued by the RFP Coordinator. Communication directed to parties
other than the RFP Coordinator may result in disqualification of the Consultant.
This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at the
Department of Enterprise Services, Washington Electronic Business Solution (WEBS) Procurement
website. All RFP amendments and/or Consultant questions and OSPI answers will be posted to
these sites. All interested Consultants must be registered with WEBS under the following
commodity codes to receive automatic notifications: All codes under 208; All codes under 209;
958-23; 961-56; 918-29; 920-03; 920-04; 920-05; 920-40; 920-46; 920-64
OSPI, and its Consultants and subcontractors, must not discriminate in any programs or services based on sex,
race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military status,
sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service
animal by a person with a disability, and must comply with state and federal nondiscrimination laws, including
Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Americans
with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of alleged
discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-664-3631;
or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.
Contents
SECTION A: SCOPE and REQUIREMENTS ..................................................................................................... 7
A.1 DEFINITIONS............................................................................................................................................... 7
A.2 PURPOSE OF REQUEST FOR PROPOSALS ....................................................................................... 9
A.3. BACKGROUND ........................................................................................................................................... 9
A.4. VISION, GOALS, AND OBJECTIVES ...................................................................................................10
WaTech Strategic Plan............................................................................................................... 11
SASQUATCH Key Objectives ...................................................................................................... 11
Estimated Project Period .......................................................................................................... 12
Place of Work Performance ...................................................................................................... 13
A.5. SCOPE OF WORK ....................................................................................................................................13
Work Sections ........................................................................................................................... 13
Project Governance .................................................................................................................. 17
OCM Change Management ...................................................................................................... 18
Consultant Governance and Reporting .................................................................................... 19
Data Handling and Migration Strategy ..................................................................................... 19
Training and Knowledge Transfer.............................................................................................. 20
Business Continuity and Transition Implementation................................................................ 21
Work Requirements .................................................................................................................. 22
Acceptance Criteria................................................................................................................... 22
Adherence to Policy and Standards .......................................................................................... 23
Accessibility and Branding Requirements ................................................................................ 23
Failure to Comply...................................................................................................................... 23
A.6. CONTRACT AWARDS ............................................................................................................................23
Work Section............................................................................................................................. 23
Collaboration and Work Management ..................................................................................... 24
A.7. BIDDER QUALIFICATIONS....................................................................................................................24
Minimum Qualifications ........................................................................................................... 24
Desirable Qualifications ............................................................................................................ 24
RFP No. 2026-12
Rev. 05/24
Page 2 of 105
A.8. PERIOD OF PERFORMANCE................................................................................................................25
A.9. FUNDING ...................................................................................................................................................25
A.10. AMERICANS WITH DISABILITIES ACT..............................................................................................25
SECTION B: GENERAL INFORMATION FOR BIDDERS..........................................................................26
B.1. RFP COORDINATOR...............................................................................................................................26
B.2. QUESTIONS and ANSWERS ................................................................................................................26
B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES..........................................................27
B.4. LETTER OF INTENT..................................................................................................................................27
B.5. PRE-BID CONFERENCE..........................................................................................................................28
B.6. COMPLAINT PROCEDURE....................................................................................................................28
B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE................................................................29
CONFIDENTIAL DOCUMENTS.................................................................................................... 29
PUBLIC RECORDS REQUESTS..................................................................................................... 29
B.8. ADDENDUMS AND AMENDMENTS TO THE RFP .......................................................................29
B.9. SMALL BUSINESS, MINORITY and WOMEN’S BUSINESS ENTERPRISES (MWBE), AND
VETERAN-OWNED BUSINESS PARTICIPATION .........................................................................................30
B.10. ETHICS, POLICIES, and LAW................................................................................................................30
B.11. ACCEPTANCE PERIOD ...........................................................................................................................30
B.12. RESPONSIVENESS...................................................................................................................................31
B.13. MOST FAVORABLE TERMS ..................................................................................................................31
B.14. CONTRACT AND GENERAL TERMS and CONDITIONS.............................................................32
B.15. COSTS TO PROPOSE..............................................................................................................................32
B.16. NO OBLIGATION TO CONTRACT......................................................................................................32
B.17. REJECTION OF PROPOSALS ................................................................................................................32
B.18. COMMITMENT OF FUNDS ..................................................................................................................32
B.19. STATEWIDE VENDOR PAYMENT REGISTRATION .......................................................................32
B.20. WASHINGTON STATE BUSINESS REGISTRATION ......................................................................33
B.21. INSURANCE COVERAGE.......................................................................................................................33
SECTION C: PROPOSAL CONTENTS..............................................................................................................34
C.1. SUBMISSION OF PROPOSALS............................................................................................................34
C.2. PROPOSAL OVERVIEW..........................................................................................................................34
RFP No. 2026-12
Rev. 05/24
Page 3 of 105
C.3. LETTER OF SUBMITTAL .........................................................................................................................35
File Expectations ....................................................................................................................... 36
C.4. MANAGEMENT PROPOSAL.................................................................................................................36
Experience of the Consultant/Staff .......................................................................................... 36
Subcontractors.......................................................................................................................... 36
Project Management/Team Structure/Internal Governance Controls..................................... 37
Organizational Change Management ....................................................................................... 37
References, Past Performance .................................................................................................. 38
File Expectations ....................................................................................................................... 38
C.5. TECHNICAL APPROACH .......................................................................................................................38
Project Approach/Methodology............................................................................................... 38
Risk Management ..................................................................................................................... 39
WaTech Compliance.................................................................................................................. 40
Data Handling Strategy ............................................................................................................. 40
Outcomes and Performance Measurement (KPI)..................................................................... 41
File Expectations ....................................................................................................................... 41
C.6. PROPOSED BUSINESS SOLUTION (PROJECT PLAN) ..................................................................41
Work Plan (Proposed Solution)................................................................................................. 41
Requirements Review ............................................................................................................... 41
Project Schedule ....................................................................................................................... 42
Performance Based Contracting Deliverables Schedule........................................................... 42
Business Continuity Plan........................................................................................................... 42
Training and Knowledge Transfer.............................................................................................. 43
Project Risks.............................................................................................................................. 43
File Expectation: ....................................................................................................................... 43
C.7. FINANCIAL PROPOSAL ..............................................................................................................................43
Section 701 Compliance ........................................................................................................... 44
Cost Proposal Verification......................................................................................................... 44
C.8. TECHNICAL INTEGRATION PLAN...........................................................................................................46
File Expectations ....................................................................................................................... 47
RFP No. 2026-12
Rev. 05/24
Page 4 of 105
SECTION D: EVALUATION AND AWARD....................................................................................................48
D.1. EVALUATION PROCEDURE.......................................................................................................................48
Evaluation Gates ....................................................................................................................... 48
Scoring Notes ............................................................................................................................ 48
Responsiveness – Pass/Fail; points not awarded ..................................................................... 50
Responsibility – Pass/Fail; points not awarded ........................................................................ 50
Management Proposal – Pass/Fail; points awarded ................................................................ 51
Technical Approach – Pass/Fail; points awarded...................................................................... 51
Proposed Business Solution/Project Plan - Pass/Fail; points awarded .................................... 51
Financial Proposal; points awarded.......................................................................................... 51
Project Demonstrations – points awarded ............................................................................... 52
Technical Integration Plan – points awarded............................................................................ 53
B.22. D.2. EVALUATION AND SCORING ....................................................................................................53
D.3. SCORING PREFERENCES ...........................................................................................................................55
D.4. SELECTION OF APPARENT SUCCESSFUL BIDDER............................................................................56
D.5. NOTIFICATION OF BIDDERS....................................................................................................................56
D.6. DEBRIEFING WITH UNSUCCESSFUL BIDDERS ..................................................................................56
D.7. PROTEST PROCEDURE ...............................................................................................................................57
D.8. ADDITIONAL AWARDS ..............................................................................................................................58
SECTION E: RFP EXHIBITS ................................................................................................................................. 59
EXHIBIT A: CERTIFICATIONS AND ASSURANCES .................................................................................................. 60
EXHIBIT B: QUALIFICATION AFFIRMATIONS ..........................................................................................................62
EXHIBIT C: SAMPLE CONTRACT...................................................................................................................................63
EXHIBIT D: GENERAL TERMS AND CONDITIONS..................................................................................................69
EXHIBIT E: DATASHARE TERMS AND CONDITIONS ............................................................................................ 87
EXHIBIT F: CONTRACT ISSUES LIST ............................................................................................................................ 99
EXHIBIT G: OSPI AMERICANS WITH DISABILITIES ACT COMPLIANCE: GRAPHICS AND COLORS .. 101
EXHIBIT H: CONSULTANT INTAKE FORM ............................................................................................................. 102
EXHIBIT I: PROPOSAL CHECKLIST ............................................................................................................................ 103
SECTION F: ATTACHMENTS ..................................................................................................... 105
Attachment A: Sasquatch System Requirements .................................................................................. 105
RFP No. 2026-12
Rev. 05/24
Page 5 of 105
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Project: BID - DCYF - Echo Glen Emergency Generator Project - REBID -
State Government of Washington
Bid Due: 7/07/2026
Project: Port Orchard Marina Breakwater Replacement Ref. #: 03-15-0224 Department: Port of Bremerton
Sammamish Plateau Water
Bid Due: 7/15/2026
Follow Radiology Technician (X-Ray Technologist) for the Yakama Service Unit Active Contract Opportunity
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
Bid Due: 7/02/2026
Follow Spokane VA Asbestos Testing & Abatement Services Active Contract Opportunity Notice ID
VETERANS AFFAIRS, DEPARTMENT OF
Bid Due: 6/24/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.