CITY OF LYONS Request for Qualifications Architectural Services Hurricane Helene

CITY OF LYONS
Request for Qualifications
Architectural Services
The City of Lyons, Georgia is requesting responses to this Request for Qualifications (RFQ) from
qualified firms interested in providing architectural services in connection with Hurricane Helene. The
type of work expected to be performed is design and construction oversight for an event center in the
City of Lyons. Work performed will comply with all federal and state requirements and guidelines
including FEMA PA Program and Policy Guide FP 104-009-02. Any contract entered into will contain all
required clauses as found at
https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf
Responses are due Wednesday, October 28, 2026 at 2:00pm ET. Any responses received after the
specified deadline will not be considered.
Exact format of the technical qualification response is at the discretion of the respondent. Overly
complex or lengthy response packages should be avoided.
Proposals and all required documents must be submitted online to the DFS Procurement Portal
(hereinafter "DFS Portal" or "Portal") at dfs.bonfirehub.com no later than October 28, 2026 at 2:00 PM,
local time (EST).
Submittals received after the closing time will not be accepted. Multiple submittals from the same entity
will not be accepted.
Submission is electronic only through the DFS Portal. Hard copy proposals or offers by telephone, fax,
or email will not be accepted.
Award is scheduled to occur at the City of Lyons City Council meeting in the Lyons City Hall, at 161 NE
Broad Street, Lyons, GA 30436 on Tuesday, November 3, 2025 at 6:00 PM. The meeting is open to the
public.
Addenda regarding this RFQ will be posted to the DFS Portal at dfs.bonfirehub.com. Proposers are
responsible for obtaining addenda and are advised to check the website frequently.
Questions regarding this RFQ are to be submitted to dfs.bonfirehub.com. For questions regarding
portal registration or navigation, please email: procurement@erassist.com.
The City of Lyons, Georgia will have final decisions in all matters regarding acceptance of proposals
and issuance of awards.
The City of Lyons, Georgia reserves the right to reject any or all responses and to solicit again at a later
date. The City of Lyons, Georgia may waive any irregularities in the proposal or negotiate variances
from specifications, and The City of Lyons, Georgia reserves the right to refuse and reject any or all
qualifications and to waive any or all formalities or technicalities or to accept the firm(s) who the City, in
its sole discretion, determines to be most qualified.
POINT OF CONTACT for City of Lyons: Jason Hall, City Manager: jhall@lyonsga.gov and grant
manager: ga-lyons@erassist.com.
4830 City of Lyons, Georgia Event Center Architectural Services RFQ Page 1

RFQ Evaluation Criteria
Criteria Total 100
Points
Experience--previous experience in similar building construction projects. 33
References--scoring will be based on references submitted as part of the RFQ but can 33
include clients not submitted.
Staff--capability and availability of professional staff at reasonable rates to serve in a 34
timely manner
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Submission Items:
1. Qualification Package (Technical Response)
2. References
3. List of Subcontractors
In addition, the following forms are provided in this RFQ. In lieu of signatures, Proposers must review
each form and enter their response as directed in the Required Information section of the Portal. The
confirmation or declaration statement respondents will be required to respond to for each form, as
well as any documentation requirements, are provided in a gray box at the bottom of each
Attachment. All responses must be true and accurate.
Attachment 1: Position and Rate Form
Attachment 2: FORM 200.321 AFFIRMATIVE STEPS NON-COLLUSION DECLARATION
Attachment 3: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT
Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and
VOLUNTARY EXCLUSION
Attachment 5: CERTIFICATION REGARDING LOBBYING
Attachment 6: DRUG-FREE WORKPLACE AFFIDAVIT
4830 City of Lyons, Georgia Event Center Architectural Services RFQ Page 3

POSITION AND RATE FORM
Typical Titles Used in Projects for Disaster Proposed
Recovery Hourly Rate
Principal
Senior Architect
Project Manager
Admin
Consultant
Others (list below)
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FORM: 200.321 Affirmative Steps
CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND
LABOR SURPLUS AREA FIRMS 2 CFR 200.321
The City of Lyons is required to take all necessary affirmative steps to assure that minority business,
women's business enterprises, and labor surplus area firms are used when possible. If contractors
(including engineers) use subcontractors, they are required to take the following affirmative steps:
Place qualified enterprises on solicitation lists
Assure that enterprises are solicited whenever they are potential sources
Divide total requirements when economically feasible into smaller tasks or quantities to
permit maximum participation by enterprises
Establish delivery schedules, where the requirement permits, which encourage
participation by enterprises
Use the services and assistance, as appropriate, of such organizations as the Small
Business Administration and the Minority Business Development Agency of the
Department of Commerce
DFS Portal Confirmation / Declaration:
Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the
listed affirmative steps when using subcontractors. (Y/N)
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CONFLICT/NON-CONFLICT OF INTEREST STATEMENT
To the best of our knowledge the bidder has no potential conflict of interest due to any other clients,
contracts, or property interest for this project. [ SELECT YES IF TRUE ]
OR
The bidder, by attachment, submits information which may be a potential conflict of interest due to
other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE & UPLOAD
DOCUMENTATION ]
Failure to answer appropriately may result in disqualification of your bid.
DFS Portal Confirmation / Declaration:
Do you confirm that to the best of your knowledge the undersigned proposer has no potential
conflict of interest due to any other clients, contracts, or property interest for this project?
(Y/N)
If answered no, documentation must be uploaded containing information regarding what may
be a potential conflict of interest due to other clients, contracts, or property interest for this
project.
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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and
VOLUNTARY EXCLUSION
Neither the entity or its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation by any federal department or agency.
DFS Portal Confirmation / Declaration:
Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency? (Y/N)
4830 City of Lyons, Georgia Event Center Architectural Services RFQ Page 7

CERTIFICATION REGARDING LOBBYING
The undersigned certifies that, to the best of their knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instruction.
3. The undersigned shall require that the language of this certification be included in the award
document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
DFS Portal Confirmation / Declaration:
Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form
and certify or affirm the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31
U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this
certification and disclosure, if any. (True/False)
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DRUG-FREE WORKPLACE AFFIDAVIT
The undersigned certifies that the responding firm has taken steps to :
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are proposed a
copy of the drug- free workplace statement.
4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of
working on the commodities or contractual services that are under bid the employee will abide by the
terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo
contendere to any violation of any controlled substance law of the United States or any state for a
violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
I certify that this firm complies fully with the above requirements.
DFS Portal Confirmation / Declaration:
Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the
responding company complies fully with the listed requirements? (Y/N)
- Upload the contractor's Drug Free Workplace Policy
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