27-002-MWA - Vehicles (Trucks)

INVITATION FOR BID
FOR
VEHICLES (TRUCKS)
Bid Number: 27-002-MWA
Bids are due no later than 12:00 NOON on Wednesday, October 21, 2026
and will be opened at 2:00 PM
MACON WATER AUTHORITY
790 Second Street
MACON, GEORGIA 31201
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INVITATION FOR BIDS
for
VEHICLES (TRUCKS)
I. GENERAL
Invitation
Notice is hereby given that the Macon Water Authority is accepting sealed bids until 12:00 NOON, at the
time legally prevailing in Macon, Georgia, on
Wednesday, October 21, 2026,
for NEW VEHICLES (TRUCKS).
Bid envelopes should be CLEARLY MARKED on the outside as
"BID FOR NEW VEHICLES"
and delivered to:
Macon Water Authority
Attn: Rhonda Smith
790 Second Street
Macon, Georgia 31201
NO BIDS WILL BE ACCEPTED AFTER THE ABOVE DESIGNATED TIME.
Bids will be publicly opened starting at 2:00 PM.
Bid Documents
Bid documents are available at:
The Macon Water Authority website at http://www.maconwater.org/invitations-to bid
The Georgia Procurement Registry website at
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=33561
The Macon Water Authority Purchasing Department via email to rhsmith@maconwater.org.
II. INSTRUCTIONS TO BIDDERS
A. Definitions
1. Wherever the term "Owner", "Authority", "MWA", or "Macon Water Authority" occur in these
specifications, it shall mean the Macon Water Authority, a political subdivision of the State of Georgia acting
through its Board of Directors.
B. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
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a) Read and understands the bidding documents; and,
b) Become familiar with the work to be performed.
C. Related Documents
1. These general conditions
2. Attached specifications
3. Addenda (if any) issued prior to receipt of bids
4. Bid Form
D. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from, these documents; he shall at once notify
the Macon Water Authority Purchasing Office.
2. Requests for Interpretations of Specifications shall be made in writing to rhsmith@maconwater.org of
the Macon Water Authority Purchasing Office not later than five o'clock pm on Friday, October 16, 2026 .
All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form, and
the proposed Contract Documents, including any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the opening of bids that may modify
or interpret the bidding documents by deletion, additions, clarifications, or corrections.
b) It shall be incumbent upon each bidder to check for addenda that may have been issued
and to comply with its contents.
c) Addenda (if issued) will be available as described in section I.B.1., above.
d) All addenda shall be enumerated in the Bid Form.
e) Addenda will become part of the Contract Documents when the Contract is executed.
A. Validity
1. No bid may be withdrawn for a period of sixty- (60) days after time has been called on date of bid
opening.
B. Purchasing Policy
1. The Macon Water Authority Purchasing Policy is available for review at
http://www.maconwater.org/purchasing-policy
III. CONTRACT AWARD
A. Firms may bid on individual vehicles or all vehicles. Unit prices shall prevail if an error in extensions
exists.
B. The Macon Water Authority reserves the right to award individually or as a lump sum.
C. Quoted delivery dates shall be adhered to. All prices shall be Delivered prices, FOB Destination, after
deducting all non -applicable taxes.
D. Manufacturers Statement of Origin (MSO) free and clear of all liens and encumbrances for each vehicle
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shall be provided at time of delivery.
E. Vehicles shall be ready to use upon delivery.
F. The enclosed bid forms shall be used. Use of other bid documents may deem the bid to be non-
responsive.
IV. RESERVATIONS
A. The bidder acknowledges that the Macon Water Authority reserves full freedom (in addition to the right to
reject any or all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision
of needed and unneeded features, usefulness to the using department and prior experience.
B. The bidder recognizes the right of the Macon Water Authority to reject a bid if the bidder failed to furnish
any required submittals on the date required by the bidding documents, or if the bid is in any way incomplete or
irregular.
C. The Macon Water Authority may award bids to other than the lowest bidder if in the judgment of its staff
and with approval by its Board, the interest of the Macon Water Authority will be best served by award to another.
D. By signing the bid documents, bidder certifies his bid meets the requirements of the specifications.
E. Manufacturer's names, trade names, brand names, information and/or catalog numbers listed herein are
intended only to identify the quality level desired. They are not intended to limit competition. The bidder may offer
any equivalent product that meets or exceeds the specification. If bids are based on equivalent products, the bidder
shall indicate on the bid form the alternate manufacturer's name and catalog number and shall include complete
descriptive literature and/or specifications along with proof that the proposed equivalent either meets or exceeds
this specification. The Authority reserves the right to be the sole judge of what is equal and acceptable. If bidder
fails to name a substitute, he shall furnish goods identical to the bid specifications.
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MACON WATER AUTHORITY
790 Second Street Invitation
Macon, Georgia 31201 For Bid
Telephone (478) 464-5629 Telefax (478) 750-2007 Number:
27-002-MWA
Reference: Human Resource (Dept 150) Truck 157 Replacement Page 1 of 14
Minimum Bid Specifications
QTY DESCRIPTION
1 each NEW, 2026/2027 Ford Explorer Active 200A Mid-size SUV
________________________________
Make & Model Bid
FEATURE YES NO
Color: Oxford White ( ) ( )
2.3L EcoBoost I4 engine ( ) ( )
10 Speed Automatic Transmission ( ) ( )
Power Lifegate ( ) ( )
Tilt/Cruise ( ) ( )
Power ABS Breaks ( ) ( )
Aluminum Wheels ( ) ( )
Power Windows / Locks / Mirrors ( ) ( )
AM-FM-XM Radio ( ) ( )
Ford SYNC 3 (Bluetooth) ( ) ( )
Dual zone climate control ( ) ( )
Rear view camera, reverse sensing ( ) ( )
Carpet for Mats ( ) ( )
Cloth Bucket Seats Front ( ) ( )
2nd and 3rd Row folding split seat ( ) ( )
Rear Window Defroster ( ) ( )
Keyless Remotes (2) ( ) ( )
Power drive seat ( ) ( )
Privacy glass ( ) ( )
Blind spot, lane keeping ( ) ( )
Automatic Emergency braking ( ) ( )
OPTIONS
Spare Tire & Wheel ( ) ( )
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MACON WATER AUTHORITY - PURCHASING OFFICE Invitation
790 Second Street For Bid
Macon, Georgia 31201 Number:
Telephone (478) 464-5629 Fax (478) 750-2007
27-002-MWA
Reference: Human Resource (Dept 150) Truck 157 Replacement Page 2 of 14
Delivery to Macon Water Authority, 1090 MLK Jr. Blvd, Macon, GA 31201, within _____weeks after
receipt of order.
FOR VEHICLES DESCRIBED ABOVE:
A. UNIT PRICE: _______________________
B. TOTAL PRICE: ________________________for One Vehicle
WARRANTY: _________________________________________________________
____________________________________________________________________
AUTHORIZED SIGNATURE: ______________________________________DATE: ________________
NAME (TYPED):______________________________________________TITLE:_________________________
COMPANY___________________________________________________________________________
ADDRESS___________________________________________________________________________
_____________________________________________________________________________
CITY: _________________________________________STATE:_________________ZIP: __________
TELEPHONE: _________________________________ FAX: _______________________________
EMAIL ADDRESS: ____________________________________________________________________
FEDERAL TAX ID: __________________________________________
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MACON WATER AUTHORITY
790 Second Street Invitation
Macon, Georgia 31201 For Bid
Telephone (478) 464-5629 Telefax (478) 750-2007 Number:
27-002-MWA
Reference: Maintenance (DEP 350) Truck #740 Replacement Page 3 of 14
Minimum Bid Specifications
QTY DESCRIPTION
1 each NEW, 2026/2027 Ford F350 Super Cab Long Bed, Single Rear Wheel, XL
_______________________________
Make & Model Bid
FEATURE YES NO
Color: Oxford White ( ) ( )
10 Speed Automatic Transmission ( ) ( )
1,0000# GVWR ( ) ( )
Single Rear wheels ( ) ( )
AM-FM Radio MP3 ( ) ( )
8" screen, bluetooth ( ) ( )
Power windows, locks, mirrors ( ) ( )
Remote keyless entry ( ) ( )
40/20/40 Vinyl Bench Seat ( ) ( )
Rubber Floor Covering ( ) ( )
Full Size Spare Tire ( ) ( )
Rear Step Bumper ( ) ( )
Solar Tinted Glass ( ) ( )
Trailer brake controller ( ) ( )
2.5" Receiver Hitch (12.5K) ( ) ( )
Rear View Camera ( ) ( )
Tilt Steering Wheel ( ) ( )
Electric Shift (4x4 only) ( ) ( )
Cruise control
OPTIONS
6.7L V8 Diesel Eng. Hi output ( ) ( )
Super Cab Long Bed ( ) ( )
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MACON WATER AUTHORITY - PURCHASING OFFICE Invitation
790 Second Street For Bid
Macon, Georgia 31201 Number:
Telephone (478) 464-5629 Fax (478) 750-2007
27-002-MWA
Reference: Maintenance (DEP 350) Truck #740 Replacement Page 4 of 14
Delivery to Macon Water Authority, 1090 MLK Jr. Blvd, Macon, GA 31201, within _____weeks after
receipt of order.
FOR VEHICLES DESCRIBED ABOVE:
A. UNIT PRICE: _______________________
B. TOTAL PRICE: ________________________for One Vehicle
WARRANTY: _________________________________________________________
____________________________________________________________________
AUTHORIZED SIGNATURE: ______________________________________DATE: ________________
NAME (TYPED):______________________________________________TITLE:_________________________
COMPANY___________________________________________________________________________
ADDRESS___________________________________________________________________________
_____________________________________________________________________________
CITY: _________________________________________STATE:_________________ZIP: __________
TELEPHONE: _________________________________ FAX: _______________________________
EMAIL ADDRESS: ____________________________________________________________________
FEDERAL TAX ID: __________________________________________
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MACON WATER AUTHORITY Invitation
790 Second Street For Bid
Macon, Georgia 31201 Number:
Telephone (478) 464-5629 Telefax (478) 750-2007 27-002-MWA
Reference: Water Distribution (DEP 300) Truck #301 and Truck #342 Page 5 of 14
Replacements
Minimum Bid Specifications
QTY DESCRIPTION
2 each NEW, 2026/2027 Ford F250, 8- cylinder, 4X4, Super Cab Long Bed (3/4 ton)
w/ utility body XL
________________________________
Make & Model Bid
FEATURE YES NO
Color: Oxford White
6.8L V8 Gasoline/E85 Engine ( ) ( )
10 Speed Automatic Transmission ( ) ( )
Factory Installed A/C ( ) ( )
9800# GVWR ( ) ( )
AM-FM RadioMP3 ( ) ( )
8" screen, Bluetooth ( ) ( )
Power windows, locks, mirrors ( ) ( )
Remote keyless entry ( ) ( )
40/20/40 Vinyl Bench Seat ( ) ( )
Rubber Floor Covering ( ) ( )
Full Size Spare Tire ( ) ( )
Rear Step Bumper ( ) ( )
Solar Tinted Glass ( ) ( )
2.5" Receiver hitch(12.5k) ( ) ( )
Cruise Control ( ) ( )
Handles (black door & tailgate)
OPTIONS
4X4 Option ( ) ( )
Super Cab Long Bed ( ) ( )
Electronic locking axle ( ) ( )
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MACON WATER AUTHORITY - PURCHASING OFFICE Invitation
790 Second Street For Bid
Macon, Georgia 31201 Number:
Telephone (478) 464-5629 Fax (478) 750-2007
27-002-MWA
Reference: Water Distribution (DEP 300) Truck #301 and Truck #342 Page 6 of 14
Replacements
Delivery to Macon Water Authority, 1090 MLK Jr. Blvd, Macon, GA 31201, within _____weeks after
receipt of order.
FOR VEHICLES DESCRIBED ABOVE:
A. UNIT PRICE: _______________________
B. TOTAL PRICE: ________________________for Two Vehicle
WARRANTY: _________________________________________________________
____________________________________________________________________
AUTHORIZED SIGNATURE: ______________________________________DATE: ________________
NAME (TYPED):______________________________________________TITLE:_________________________
COMPANY___________________________________________________________________________
ADDRESS___________________________________________________________________________
_____________________________________________________________________________
CITY: ________________________________________STATE:__________________ZIP: __________
TELEPHONE: _________________________________ FAX: _______________________________
EMAIL ADDRESS: ____________________________________________________________________
FEDERAL TAX ID: __________________________________________
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