Grants Management System

EVENT

TIME

(Central Time Zone)

DATE

(all dates are State business days)

1.

RFI Issued

09/01/2026

1.

RFI Response Deadline

3pm CST

09/18/2026

1.

State Completes Review of Responses and Schedules Demonstrations

10/14/2026

1.

RFI Demonstration

11/09/2026-11/23/2026

RFI #34201-02431

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:      

1. RESPONDENT CONTACT PERSON:

Name, Title:      

Address:      

Phone Number:      

Email:      

1. Briefly describe your organization’s experience providing grant management systems that support full grant lifecycle, including high-volume disaster-related surges.

1. Describe your system’s ability to allow TEMA staff to independently update and configure your system

1. Explain your ability to provide reusable templates and automated document generation, including contract buildouts populated with application data.

1. Describe how your system integrates with State payment systems for payment tracking and reconciliation

1. Describe your role-based access controls, permissions, audit history features, and your approach to maintaining data integrity, security, and availability during disaster surges.

1. Explain your configurable validation rules to prevent incomplete, inaccurate, or invalid submissions

1. Explain your duplicate detection capabilities for applicants, projects, applications, and payments.

1. Describe how your applicant, grantee, reviewer, and administrative portals meet accessibility standards

1. Explain your system’s reporting capabilities, including configurable dashboards, flexible report creation, and data export formats available.

1. Describe your support for authenticated electronic signatures, timestamps, version control, and non-repudiation.

1. Describe your user management methodology

1. Describe your preferred approach to implementing the system, including timelines and prior examples.

1. Describe what support is provided during implementation, including user training, data migration, admin training, documentation, and configuration assistance.

1. Describe your approach for ongoing support, including disaster-response support and advance notice for material system changes, releases, or deprecations.

COST INFORMATIONAL FORM

1. Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each, etc.:      

1. Describe the typical price range for similar services or goods      

1. Describe the startup costs and recurring costs.

1. Describe the user licensing cost model.

ADDITIONAL CONSIDERATIONS

1. Please provide input on alternative approaches or additional things to consider that might benefit the State: