H912--Sources Sought Fire Damper Testing POP 12/31/2026-12/30/2027

Active

Contract Opportunity

STATEMENT OF WORK
FIRE DAMPER INSPECTION AND TESTING
1. Scope. The intent of this one-time service is to inspect and test multiple building s Fire Dampers (247 dampers) for regulatory compliance on the Biloxi VA Campus as described below within the 90 days following the Notice to Proceed.
2. Specifications/Characteristics:
Minimum technical specs must be provided to meet the requirements of the GCVHCS.

Campus Overview - The 247 Fire Dampers for inspection and testing are in the Patient Buildings of 3, 30, 14, 15, and 25 and the Non-Patient Buildings of 1, 2, 5, 19, and 28 on the Biloxi VAMC Campus. See Chart 1. These Fire Dampers assist fire prevention from the buildings and communicates with the current installed Fire Alarm System. See Table 1.

All painted or damaged fusible links must be replaced with a link of same size, temperature, and load rating.

The location of each fire damper and access panel to be verified on each drawing and then updated on each drawing in accordance with NFPA guidelines.

All inspected fire dampers must have a visible label that corresponds to an Item number on the list, inspection date, condition, and inspector.

Each building inspected will have its own inspection documentation with 2 pictures minimum per damper showing damper itself and general comments affecting damper operation.

Each damper on the final report at a minimum shall state Pass / Fail.

Contractor shall furnish within the 90 days, the red-lined AutoCAD 2000 / Adobe PDF drawing for each building on a CD and on 11 x 17 sheet. All pictures taken are to be labeled, organized by building and floor, and provided on a CD.

Contractor shall furnish a formal Fire Damper Report on CD by building of all dampers inspected with inspectors signature.
3.0 Applicable Codes, Standards and Regulations
3.1. All work shall be done in accordance with the current National Fire Protection Agency (NFPA) Code requirements.
3.2. The Joint Commission, the latest applicable National Fire Protection Association (NFPA) standards, and Occupational Safety and Health Administration (OSHA) regulatory requirements. Testing is specific to 4 year frequency test for fire pump/smoke pump in facility.
3.2.1. NFPA 80 Standard for Fire Doors and Other Opening Protectives
3.2.2. NFPA 90A Standard for the Installation of Air Conditioning and Ventilating Systems
3.2.3. NFPA 101 Life Safety Code
3.2.4. NFPA 105 Standard for Smoke Door Assemblies and Other Opening Protectives
3.2.5. NFPA 5000 Building Construction & Safety Code
4. Comprehensive Fire/Smoke Damper Inspection TasksÂ
Contractor shall:
4.1. Furnish all labor, tools, and equipment to inspect fire and smoke dampers at Biloxi VAMC Campus.
4.2. Use commercially reasonable efforts to locate and, once located, operate all dampers provided in list by Contracting Officer s Representative (COR) upon commencement of inspection.Â
4.3. Include documentation of all tested devices and must identify as a minimum which includes date inspected, unique device identification, device location, status (Pass or Fail), the type and quantity of devices tested in each building, and a consolidated deficiency finding list per building.Â
4.4. Coordinate with the COR, Air Conditioning Equipment Mechanic, Electronics Mechanic and notify local fire department that the fire alarm system is in test mode due to the inspection of the smoke and/or combination dampers.
4.5. Locate, access and survey area of dampers.Â
4.6. Clear each damper of any debris that would impede such dampers normal operation.Â
4.7. Check for penetrations.
4.8. Ensure no interference to operation due to: (rusted, bent, misaligned, or damaged frame or blades, or defective hinges or other moving parts).
4.9. Inspect all linkage and pivot points for freedom of movement and condition.Â
4.10. Manually activate actuators on electric smoke and/or combination dampers to verify proper operation.
4.11. Lubricate all moving parts on each damper.
4.12. Check operation of the latch if damper is provided with a latch.
4.13. Reset fusible links on fire dampers, to verify such fire damper fully closes and if necessary, replace any fusible link that is compromised (per NFPA code requirements).
4.14. Replace springs and/or access handles for the fire/smoke dampers as necessary.
4.15. Identify each unidentified unit location with a ceiling grid damper label.
4.16. Identify on drawings the location of each damper, along with placement of identification stickers on ceilings or other location to assist in future location of such dampers;
4.17. Authenticate compliance utilizing a customized Universal Product Code (UPC) label applied directly to all damper units, specifying reference number and inspection date.
4.18. Create a comprehensive inventory and repair list for all inspected damper locations.
4.19 Thoroughly clean all areas with a high-density high efficiency particulate air (HEPA) filtration system.
4.20. Complete all pertinent damper unit repairs as deemed necessary (linkage adjustments, damper unit mounts, flex installations).
4.21. Contractor shall be able to perform such repair or replacement if dampers are in need of either replacement or repair, the scope of repair or replacement shall be determined by the project manager and/or contractor technician. A list of defective dampers shall be generated by the contractor and provided to the COR and Contracting Officer for approval.
4.22. Provide a report on conclusion of performance of evidence of inspection, repair, or replacement to include a listing of the location of each damper, damper s VA established ID number, and whether such damper passed or failed; if a damper failed, a detailed explanation of such failure. Â Â
4.23. Repair exceptions pertain to access door installations and new damper unit installations as determined by Fire and Smoke Damper Inspection.
4.24. Summary of 4 year fire/smoke damper testing:
a) Physically access each damper
b) Remove fusible link in damper
c) Cycle the damper to verify full closure
d) Test smoke damper actuators
e) Replace fusible link with new one
f) Document pass/fail results
4.25. Purpose of testing ensures that each damper will close to stop fire/smoke from traveling through ducts or walls.
5. Repair WorkÂ
5.1. The contractor shall inspect and provide documentation of fire damper functionality. The contractor shall make any adjustments necessary to the fire damper linkages and brackets to correct operation of the damper. Replace any links found to be damaged, painted or otherwise compromised or unacceptable with a link of the same size, load and temperature rating.
5.2. Repairs beyond the scope of fusible links: If additional repairs are required to make a damper operational, provide the nature of the repair and a cost estimate in the inspection summary report.
5.3. Any work that will result in additional charges MUST be approved by the Contracting Officer, in writing, BEFORE such work begins. Any additional work performed by the Contractor without the prior, written approval of the Contracting Officer shall be at no additional
6. Delivery

Gulf Coast Veterans Health Care System
Warehouse Bldg 26
400 Veterans Ave
Biloxi MS 39531
Mon-Fri 7:00am- 3:30pm
7. Period of Performance is 12/31/2026 12/30/2027.






Table 1: Fire Dampers to be Inspected and Tested

Building 1
Damper Number
Department or Area
Damper Location
Â
1
BSMT
Ex Duct by AHU 9 RM BAC 9

2
BSMT
Outside of RM BC 101

1
1
1A135

3
1
1C114

11
1
1C114

12
1
1C114

4
2
Mech RM across from 2C115

22
2
2B104

23
2
2A108

24
2
2C109

25
2
2C109

26
2
2C109

27
2
2C109

28
2
2C113B

29
2
2C113B

1
Attic 2
AHU 3 Supply

2
Attic 2
AHU 3

4
Attic 2
AHU 4

5
Attic 2
AHU 4

6
Attic 2
AHU 4

7
Attic 2
AHU 4 Supply

8
Attic 2
AHU 4

9
Attic 2
AHU 4

10
Attic 2
AHU 4

11
Attic 2
AHU 4

12
Attic 2
AHU 4

13
Attic 2
AHU 4

14
Attic 2
AHU 2 Supply

15
Attic 2
AHU 2

16
Attic 2
AHU 2

17
Attic 2
AHU 1 Return

18
Attic 2
AHU 1 Return

19
Attic 2
AHU 1

20
Attic 2
AHU 1 Supply

22
Attic 2
Exhaust 13

23
Attic 2
AHU 11

24
Attic 2
AHU 11

25
Attic 2
AHU 11

26
Attic 2
AHU 11

27
Attic 2
EF-9

Building 2
Damper Number
Floor
Damper Location

Â
FD-1
1E
1B119

FD-2
1E
1B119

FD-3
1E
1B119

FD-4
1W
1A112

FD-5
1W
1A112

FD-6
1W
1A112

FD-7
2E
2B111

FD-8
2E
2B111

FD-9
2E
2B111

FD-10
2W
2A106

FD-11
2W
2A106

FD-12
2W
2A106

FD-13
3E
3B116

FD-14
3E
3B116

FD-15
3E
3B116

FD-16
3W
3A105

FD-17
3W
3A105

FD-18
3W
3A105

Building 3 / 30
Damper Number
Floor
Damper Location

Â
12
2
AHU 2 Supply RM 2D140

1
1A
1H100

2
1A
1H100

3
1A
1H100

10
1G
1G116

11
1G
1G119

12
1G
1G121

13
1G
1G121

14
1G
1G128

15
1G
1G125

16
1G
1G125

17
1G
1G125

18
1G
1G125

19
1G
1G128 Hallway

20
1G
1G129

21
1G
1G132

22
1G
1G132

23
1G
1G132

24
1G
1G134 in chase

25
1G
1G134 in chase

26
1G
1G134 in chase

27
1G
1G140

28
1G
1G148 Double Doors

29
1G
1G143

30
1G
1G143

31
1G
1G143

32
1G
1G143

33
1G
1G135 in chase

1
1H
1H103 Main Corridor

2
1H
1H102

3
1H
1H102

4
1H
1H100 Hallway

6
1H
1H100

7
1H
1H100

1
1J
C1-44

2
1J
C1-44

3
1J
C1-44

4
1J
C1-44

5
1J
C1-44

6
1J
1J141

7
1J
1J142

8
1J
1J143

9
1J
C1-47 Above Door

10
1J
C1-38

11
1J
1J127

12
1J
1J127

13
1J
1J145

14
1J
1J145

15
1J
C1-51

1
2H
2H106 Hallway

2
2H
2H106 Hallway

3
2H
2H104

4
2F
2F112 Above Door

5
2F
2F112

6
2G
2G100

7
2G
2G100 Above Door

16
1J
Above ceiling of 1st floor RM 1J102

9
2F
2C-23 Above Door

1
3F
C2-19 Between 3F128 & 3F126A

2
3F
Above Door Bldg 3 meets Bldg 30

3
3G
3G105C

4
3G
3G135

1
4F
4F115

2
4F
4F127

3
4F
C4-115 Above Door

4
4G
C4-22 in front of 4G110

5
4G
C4-22 in front of 4G110

1
Attic
5G103

2
Attic
5G103

3
Attic
5G104

4
Attic
5G104

5
Attic
5G104

6
Attic
AHU 6

7
Attic
AHU 6

8
Attic
AHU 1

10
Attic
AHU 5

11
Attic
AHU 5 Supply

13
Attic
AHU 3

14
Attic
AHU 4 Supply

15
Attic
AHU 4

18
Attic
5F101

Building 5
Damper Number
Floor
Damper Location

Â
1
1
Rm 1A-106

2
1
Rm 1A-107

3
1
Rm 1A-107

4
1
Rm 1A-108

5
1
Rm 1A-112

6
1
Rm 1A-112

7
1
Rm 1A-113

8
2
Rm 2A-10

9
2
Rm 2A-107

10
2
Rm 2A-108

11
2
Rm 2A-108

Building 14
Damper Number
Floor
Damper Location

Â
1
1
C1-15 Above Double Doors

2
1
C1-15 Above Double Doors

12
1
C1-9

13
1
C1-9

14
1
C1-9

1
Attic
AHU 2

2
Attic
AHU 2

3
Attic
AHU 1

4
Attic
AHU 1

5
Attic
AHU 3

6
Attic
AHU 3

Building 15
Damper Number
Floor
Damper Location

Â
10
1B
1B106

1
1D
1D100

9
2B
2B108

1
2G
2G102

15
2
Supply Air up/down near 2G100

16
2
Exhaust Air down to 1st Fl up to EF-5 on roof

17
2
Return Air duct down

18
2
Exhaust Air down to 1st Fl up to roof

19
2
Exhaust Air down to 1st Fl up to EF-5 on roof

1
Attic
AHU 2 Supply

2
Attic
Ahu 2 Return

3
Attic
AHU 2 Exhaust

5
Attic
AHU 3 Supply

6
Attic
AHU 3 Return

7
Attic
AHU 3 Exhaust

8
Attic
AHU 3 Supply

9
Attic
AHU 3 Return

11
Attic
AHU 1 Exhaust

12
Attic
AHU 1 Supply

13
Attic
AHU 1 Supply

14
Attic
AHU 1 Return

Building 19
Damper Number
Floor
Damper Location

Â
1
1A
1A117

2
1A
C1-5/1A117

5
1A
1A117

6
1A
1A117

1
1B
1B127

2
1B
1B127

3
1B
Corridor next to 1B127

7
2A
2A104 in floor

8
2A
2A104 in floor

1
2B
2B126 in floor

4
2B
2B126

1
3A
3A105 in floor

4
3A
3A105 in floor

15
3B
3B123 in floor

16
3B
3B123 in floor

1
Attic
AHU 2 (A area)

2
Attic
AHU 2 (A area)

3
Attic
AHU 1 (B area)

4
Attic
AHU 1 (B area)

Building 25
Damper Number
Floor
Damper Location

Â
8
1B
1B156

9
1B
1B156

42
1B
1B153

43
1B
1B153

15
1C
1C122

16
1C
1C122

17
1C
1C123

18
1C
1C122

21
1C
1C125

22
1C
1C125

47
2A
C2-11

48
2A
2A122

49
2A
C2-11

50
2A
2A122

51
2A
C2-11

55
MEZZ
AHU 1

56A
MEZZ
AHU 1

56B
MEZZ
AHU 1

57
MEZZ
AHU 1

35
MEZZ
AHU 2

36
2B
C2-20 By 2B133

37A
MEZZ
AHU 2 Return

37B
MEZZ
AHU 2 Return

38
MEZZ
2B134

39
MEZZ
2B134

40C
MEZZ
AHU 2 Supply

41
2B
2B133

53
2B
2B134

12
2C
2C138

13
2C
2C121 (Hall)

14
2C
2C145 (Hall)

27
2C
2C132

30
MEZZ
AHU 3 Exhaust

31
MEZZ
AHU 3 Supply

32A
MEZZ
AHU 3 Return

32B
MEZZ
AHU 3 Return

Building 28
Damper Number
Floor
Damper Location

Â
1
NW
1A100 - Lobby Elevator P1 Side

2
NW
1A100 - Lobby Elevator P2 Side

3
SW
1A103 - Lobby Elevator P3 Side

4
SW
1A103 - Lobby East Side

5
SW
2A102 - Lobby Elevator P3 Side

6
SW
2A102 - Lobby East Side

7
NW
5A100 - Lobby Elevator P1 Side

8
NW
5A100 - Lobby Elevator P2 Side

9
SW
5A102 - Lobby Elevator P3 Side

10
SW
5A102 - Lobby East Side


-End of Scope of Work-

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