RFB 26-25952A - Electrical Equipment Enclosures for Substation Upgrades

Location:	Alaska
Posted:	Apr 7, 2026
Due:	May 5, 2026
Agency:	Matanuska Electric Association
Type of Government:	State & Local
Category:	59 - Electrical and Electronic Equipment Components
Publication URL:	To access bid details, please log in.

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NOTICE AND INSTRUCTION TO BIDDERS

RFB 26-25952A

ELECTRICAL EQUIPMENT ENCLOSURES

FOR

MATANUSKA ELECTRIC ASSOCIATION, INC.

MEADOW LAKES, McRAE, AND FISHHOOK SUBSTATION UPGRADES

W.O. 128594, W.O. 132494 & W.O. 128597

Matanuska Electric Association, Inc. (MEA) is soliciting bids for an Electrical Equipment

Enclosure, including 15 kV Switchgear, Control Enclosure, Relay Panels, and related field

engineering services, collectively hereinafter called the “Equipment”.

RFB 26-25952A and all attachments are available by contacting Procurement at

FormalQuestions@mea.coop. Execution of a confidentiality agreement is required prior to

receiving this RFB.

Bids are required to be submitted through MEA’s ShareFile site no later than 4:00 PM Alaska

Daylight Time (AKDT), Tuesday, May 5, 2026. In order to submit a bid for this RFB, a Notice

of Intent to Bid is required to be submitted to FormalQuestions@mea.coop by 12pm (AKDT),

Tuesday, April 21, 2026. Upon receiving this notice, a confidential submittal folder will then be

set up in the ShareFile site for uploading your bid.

The Equipment is to be delivered and off-loaded, F.O.B. to the locations and desired delivery

dates noted below. Liquidated damages for delinquent delivery are set at $5,000 per week up to

15% of the contract value. MEA reserves the right to require a Performance Bond to guarantee

the delivery schedule.

Substation

Meadow Lakes

McRae

Fishhook

W.O. #

128594

132494

128597

Delivery Date Delivery Location

July 23, 2027

4429 North Church Road, Wasilla, AK 99654

July 23, 2027

680 S. Sylvan Road, Wasilla, AK 99623

February 1, 2028 – 7351 East Heavenly Circle, Wasilla, AK 99654

May 1, 2028

Bidders shall specify in their response to this RFB in writing whether exceptions are taken to any

of the terms and conditions of the attached Equipment Contract. Exceptions taken at a later date

may result in bid rejection.

Bidders shall complete the Bid Form and Evaluation and the Bidder’s Qualification Form for bid

evaluation. MEA will evaluate Equipment costs based on the information provided in these two

forms.

Facsimile (Fax) transmittal of bids is NOT acceptable.

Bids are to be valid for 45 days from the bid due date.

Questions related to this RFB are due no later than 4:00 PM, AKDT, Friday, April 10, 2026.

Questions shall be submitted electronically (email) FormalQuestions@mea.coop. Bidders are

prohibited from contacting any employee, board member, agent, or other associate of MEA

regarding this request except as permitted in this section. Responses to questions will be

provided through an addendum by 5:00 PM, AKDT, Friday, April 17, 2026.

April 2026

W.O. 128594, 132594, & 128597

2 of 3

Meadow Lakes, McRae & Fishhook Substation

Electrical Equipment Enclosures

NOTICE AND INSTRUCTION TO BIDDERS

RFB 26-25952A

ELECTRICAL EQUIPMENT ENCLOSURES

FOR

MATANUSKA ELECTRIC ASSOCIATION, INC.

MEADOW LAKES, McRAE, AND FISHHOOK SUBSTATION UPGRADES

W.O. 128594, W.O. 132494 & W.O. 128597

MEA reserves the right to define and waive irregularities, to accept or reject any or all bids, in

whole or part, and to reissue, withdraw or cancel the project in its entirety for any reason,

including to perform the work in house, without liability of any type to bidder, including but not

limited to any costs associated with bid preparation and submittal.

April 2026

W.O. 128594, 132594, & 128597

3 of 3

Meadow Lakes, McRae & Fishhook Substation

Electrical Equipment Enclosures

MATANUSKA ELECTRIC ASSOCIATION, INC.

RFP 26-25952A ELECTRICAL EQUIPMENT ENCLOSURE REBID FOR

MEADOW LAKES, McRAE, AND FISHHOOK SUBSTATION UPGRADES

(revised 10/15/18)

CONFIDENTIALITY AGREEMENT

1. Bidder agrees that Proprietary Information (including Trade Secrets, Financial and Confidential

information) that may be disclosed to Bidder by MEA is the sole and exclusive property of MEA or

a third party providing such information to MEA. The Bidder will: (1) treat Proprietary information

as confidential; (2) not use any Proprietary information except as and to the extent necessary for

the aforesaid consulting tasks; and (3) not disclose any Proprietary information to any third party

without prior written approval from MEA. The Bidder’s obligations with regard to the confidential

information shall remain in effect for five (5) year from the date this Agreement is signed.

a. Bidder’s obligations shall not apply with respect to any portion of the Proprietary Information

that:

i. Was known to Bidder prior to receiving any of the Confidential Information from

MEA, i.e., was in the public domain at the time it was communicated to Bidder under

this Agreement;

ii. Entered the public domain through no fault of Bidder, subsequent to the time it was

communicated to Bidder under this Agreement;

iii. Was in Bidder’s possession free of any obligation of confidence at the time it was

communicated to Bidder under this Agreement;

iv. Was rightfully communicated to Bidder free of any obligation of confidence

subsequent to the time it was communicated to Bidder under this agreement;

v. Was developed by Bidder independently of and without reference to any information

communicated to Bidder under this Agreement;

vi. Is required to be disclosed in response to valid order by a court or other

governmental body, or as otherwise required by law.

b. Notwithstanding the above, prior to any subcontracting to third parties, such third party must

be bound to the same obligations under this Agreement regarding any Confidential

Information prior to disclosure.

Executed in duplicate this ___ day of _________ 2026. One original shall be distributed to the MEA. One copy of

the original shall be the retained by the Bidder.

BIDDER:

WITNESS:

_____________________________________

Signature (including full first name)

___________________________________

Signature

_____________________________________

Name (printed or typed)

___________________________________

Name (printed or typed)

_____________________________________

Title

_____________________________________

Company

_____________________________________

Address

_____________________________________

City, State, Zip Code

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.