Custodial Operations and Maintenance of Rest Areas/Visitor Information Centers - Division 8 - Randolph County Addendum 1

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JOSH STEIN DANIEL H. JOHNSON
GOVERNOR SECRE TARY
SOLICITATION ADDENDUM
Issuing Agency: Department of Transportation
Solicitation Number: 54-TJK-08-PR39943
Solicitation Description: Custodial Operations and Maintenance of Rest
Areas/Visitor Information Centers - Division 8 -
Randolph County
Solicitation Opening Date and Time: October 7, 2026, at 2:00 PM ET
Addendum Number: 1
Addendum Date: September 25, 2026
Procurement Specialist: Teddy Kapera
THIS ADDENDUM DOES NOT NEED TO BE RETURNED.
1. The following are questions received about the Solicitation and the State's response to those
questions:
Question Vendor Question State's Response
#
1 The RFP states winter staffing is 7:00 The bidders should price 16 attendant hours per
AM - 10:00 PM, or 15 hours, but the two site.
stated shifts overlap and total 16 paid
hours. Should bidders price 15 or 16
attendant hours per site per winter day?
2 Are the twelve additional eight-hour Yes, these shifts are required per site.
shifts required per site, resulting in 192
total contract hours for the pair.
3 Please provide the current quantities As specified on page 5, the Bidder is encouraged
and specifications for restroom fixtures, to make his/her own observations of the site.
including toilets, urinals, sinks, soap
dispensers, and toilet-paper dispensers
at each site.
4 Please provide the previous 12 months The following is an average per year:
of paper towel, toilet paper, soap, liner, Paper Towel: 1,500 rolls
and chemical consumption, if available. Toilet Paper: 14,000 rolls
Soap: 250 gallons
Liners: 8,000 bags
All Purpose Disinfectant: 170 gallons
Glass Cleaner: 170 gallons
NCDOT Non-Mandatory Addendum
Version Date: 1/2025
Page | 1

Solicitation Number:
Addendum Number:
Question Vendor Question State's Response
#
5 Please provide the current dumpster On both sites, there are two dumpsters, one for
sizes, collection frequency, and average garbage and one for recycling.
monthly waste and recycling volume.
Current dumpster size: 5' L x 6' W ' 7' H (8-yard
capacity).
Collection frequency: May-September, garbage is
collected twice/week, recycling twice/month.
October - April, garbage is collected once/week,
recycling once/month.
6 Please clarify whether the supervisor's Per page 17, the supervisor may be allowed to
40 onsite hours are entirely additional to work for one absent attendant for a maximum of
attendant hours and whether four (4) hours, allowing time for a replacement
supervisory time may ever satisfy attendant to report for work. The daily work
normal attendant staffing requirements schedule shall reflect the absent attendant and
outside the stated four-hour emergency time worked by the supervisor. The Contractor's
substitution provision. attention is directed to time worked on a shift as
attendant, this time shall not be considered as
supervisory time.
7 Please provide the previous contract Previous contract amount was $349,886.52.
amount and any available
compensation-reduction history.
8 Please clarify whether employees' Per page 16, the Contractor shall generate a
meals and breaks are paid and whether designated break and meal schedule for all
attendants may remain responsible for employees that shall be posted in the service room
coverage during those periods. of each facility. At any time, there is more than one
(1) staff member scheduled for duty, breaks and
meals shall be taken separately. The current
contractor pays for breaks but requires employees
to remain attentive if needed.
9 Please identify any known equipment, Paper towel dispensers are currently being
plumbing, dispenser, door, lighting or repaired, along with entrance doors.
building repairs expected when the new
contract begins.
10 Please confirm whether there is any Yes, there are roll-up garage storage facilities at
available storage capacity limitation for both sites.
the required ten-case-per-site paper
towel emergency inventory and other
supplies.
11 What is the current contract value for $349,886.52.
this service annually?
12 Could you please confirm the total As specified on page 5, the Bidder is encouraged
number of restrooms included in the to make his/her own observations of the site.
scope of work and the total restroom
square footage across both sites?
13 What is the total square footage of all As specified on page 5, the Bidder is encouraged
buildings covered under this contract to make his/her own observations of the sites.
across the Northbound and Southbound
sites?
14 We refer to the above-referenced As specified on page 5, the Bidder is encouraged
solicitation and would appreciate it if to make his/her own observations of the site.
you could provide us with the complete
cleanable square footage details, along
with the value of the previous contract.
NCDOT Non-Mandatory Addendum
Version Date: 1/2025
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