RFP for Township Hall & Library Parking Lot Repair

Location:	Michigan
Posted:	May 26, 2026
Due:	Jun 11, 2026
Agency:	Bedford township
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Attachment Preview

PROPOSAL

FOR

BEDFORD TOWNSHIP HALL AND LIBRARY

PARKING LOT REPAIR PROJECT

BEDFORD TOWNSHIP

MONROE COUNTY, MICHIGAN

BIDS DUE:

Thursday, June 11, 2026 at 2:00 p.m.

BEDFORD TOWNSHIP

TOWNSHIP BOARD

Mr. Al Prieur, Supervisor

Ms. Trudy L. Hershberger, Clerk

Ms. Krista Jandasek, Treasurer

Mr. Josh Stump, Trustee

Mr. Craig Montri, Trustee

Mr. Todd Bruning, Trustee

Mr. Joe Gore, Trustee

MSG PROJECT NO. BEDT0011

BEDFORD TOWNSHIP

PROPOSAL

BEDFORD TOWNSHIP HALL AND LIBRARY PARKING LOT REPAIR PROJECT

TO: The Township Board of Bedford Township

FOR:

Overband crack sealing of 12,700 square yards across the entire parking lot at the Township Hall

and repair of 8 catch basins. The project includes overband crack sealing of 5,500 square yards

across the entire Bedford Branch Library parking lot as well as the implementation of an 11 square

yard concrete pad for a dumpster area, as well as restoration of any deteriorated pavement

markings at both locations.

Ladies and Gentlemen:

The undersigned bidder hereby affirms that:

The proposal is in all respects fair and without any collusion or fraud.

The undersigned have examined the site of the proposed project and have made a personal

investigation and estimate of quantities.

The undersigned will contract to furnish all labor, equipment, tools and material necessary for the

complete construction of the above described project at the unit prices stated on the attached bid

forms and to complete the work in the time specified to the satisfaction of Bedford Township.

Company:

Address:

City, State, ZIP:

Telephone:

By:

Title:

Email:

Date:

NOTE: If the bidder is a co-partnership, each member must sign the proposal.

Corporations must execute the proposal by duly authorized officers in accordance with Articles of

Incorporation.

Page 1 of 11

INSTRUCTIONS TO BIDDERS

and

GENERAL CONDITIONS

The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated

as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions

to Bidders and General Conditions, Proposal, Contract, Supplemental Specifications, Special Provisions

and Plans. References to the Department in the Michigan Department of Transportation 2020 Standard

Specifications for Construction shall for this project mean Bedford Township, hereinafter referred to as

“Owner,” unless otherwise specified.

OWNER

The Owner of the project is Bedford Township.

ENGINEER

The Engineer is the individual assigned by Bedford Township to be in charge of the project. The individual

assigned as the Engineer shall be an employee of The Mannik & Smith Group, Inc.

BIDDER

The Bidder is one who submits a signed bid with the required documentation directly to the Owner at the

time and place specified.

BID FORMS

Sealed proposals must be submitted on the bid forms furnished by the Owner. The proposal shall be

submitted in its entirety with no modifications or changes except as authorized by an addendum

and with no pages removed. Unit prices as listed will govern in determining the correct total of the bid.

All proposals must be filled out in ink or typewritten and shall be legibly signed, giving the complete name

and address of the Bidder.

All bids must be in a sealed envelope and clearly marked “Bedford Township Hall and Library Parking

Lot Repair Project.”

BIDDER’S SURETY

The proposal must be accompanied by a cashier's check, certified check, or a bid bond made payable to

Bedford Township, in the sum of five percent (5%) of the amount of the bid. Upon awarding and signing of

a contract, or in the event of bid rejection, such bid surety will be returned to the Bidder. Bids may be held

for a period of sixty (60) days.

INTERPRETATION AND ADDENDA

All questions about the meaning or intent of the Contract Documents are to be directed to the Engineer.

Interpretation or clarification considered necessary by the Engineer to such questions will be issued by

Addenda, e-mailed all parties recorded by the Engineer as having received the Bidding Documents.

Questions received less than seven days prior to the date for opening the bids may not be answered. Only

questions answered by formal written Addenda are binding. Oral and other interpretations or clarifications

will be without legal effect.

OPENING OF BIDS

Bids will be received at the Office of the Clerk at the Bedford Township Hall, 8100 Jackman Road,

Temperance, Michigan, 48182, until 2:00 p.m. local time on Thursday, June 11, 2026. The bids will be

opened within a reasonable time by the Clerk and the results provided to all responsive bidders. This may

not necessarily occur on the date on which bids are due.

Page 2 of 11

REJECTION OF BIDS

The Owner reserves the right to reject any or all bids, including without limitation the right to reject any or

all nonconforming, nonresponsive, unbalanced, or conditional bids and to reject the bid of any Bidder if the

Owner believes that it would not be in the best interest of the project to make an award to that Bidder,

whether because the bid is not responsive or if the Bidder is unqualified or of doubtful financial ability or

fails to meet any pertinent standards or criteria established by the Owner. The Owner also reserves the

right to waive all informalities in any bid should it be deemed in the best interest of the Owner to do so.

Discrepancies between the multiplication of units of work and the unit prices will be resolved in favor of the

unit price. Discrepancies between the indicated sum of any column of figures and the correct sum will be

resolved in favor of the correct sum. Discrepancies between words and figure will be resolved in favor of

words.

CONTRACT EXECUTION

The Bidder to whom the contract is awarded shall, within ten (10) calendar days after notice of award, enter

into a written contract with the Owner and furnish bonds and proof of insurance as hereinafter specified.

Failure to execute the contract or furnish satisfactory bonds and proof of insurance will be considered cause

for annulment of award and forfeiture of the Bidder’s surety. Following the execution of the contract, the

Bidder shall become known as the Contractor.

PERFORMANCE AND LIEN BONDS

The successful Bidder to whom the contract is awarded shall furnish two (2) surety bonds as follows:

Performance Bond – To the Township Board of Bedford Township, 8100 Jackman Road,

Temperance, Michigan, 48182 for the faithful fulfillment of the terms of the contract in the amount

of one-hundred (100) percent of the contract amount.

Payment Bond – To the Township Board of Bedford Township, 8100 Jackman Road, Temperance,

Michigan, 48182 for the payment of all labor and materials used in the work in the amount of one-

hundred (100) percent of the contract amount.

MAINTENANCE BOND

After the project is completed and accepted by the Owner but prior to final payment, the Contractor shall

secure a two (2) year Maintenance Bond in the amount of twenty-five (25) percent of the final construction

cost rounded off to the nearest thousand dollars.

Subsequent to completion of construction, the Engineer will conduct a final inspection of the project to

determine whether or not the improvements have been properly constructed. The two (2) year term of the

bond will begin on the final inspection date provided that at that time, all improvements meet the required

standard.

INCREASED OR DECREASED QUANTITIES

The Owner reserves the right to increase or decrease quantities from those originally estimated and such

changes will be paid for at the unit price bid so long as the total contract amount is not changed more than

ten (10) percent. Changes in excess of that amount will be individually negotiated.

TIME OF COMPLETION

All work shall be completed on or before October 1, 2026. All work shall be conducted during normal

daytime hours unless otherwise approved by the Engineer. Normal daytime hours are considered to be

Monday through Saturday from 7 a.m. to 7 p.m. No work shall be conducted during holiday periods, as

defined in subsection 101.03 of the Standard Specifications for Construction, or on Election Days as defined

by the Clerk of Bedford Township.

Page 3 of 11

FAILURE TO COMPLETE ON TIME

Liquidated damages will be assessed in the amount of $500.00 per calendar day in which the project

remains incomplete beyond the contract completion date, except that all references to seasonal limitations

will not apply. Liquidated damages will continue to be assessed each calendar day after the contract project

completion date until all work on the project is completed, even if those days extend beyond any seasonal

limitations.

PAYMENTS TO CONTRACTOR

Payments will be made to the Contractor on the 30th day of each month. The Owner will make a partial

payment to the Contractor on the basis of an estimate, prepared by the Engineer, of the work performed

on the project during the preceding period less a five (5) percent retainer.

FINAL INSPECTION, ACCEPTANCE AND FINAL PAYMENT

The Engineer will make a final inspection of all work included in the contract, and notify the Contractor of

defects to be remedied prior to final acceptance. The Contractor is required to provide unconditional

waivers of lien from all sub-contractors and suppliers before preparing a final estimate. Upon satisfactory

completion of the work by the Contractor, a final estimate will be prepared. Payment for all work completed

and accepted, less previous payments, will be made within thirty (30) days of final acceptance.

DISPUTES

The Engineer’s written decision on any question arising under the contract between the Owner and

Contractor shall be final and binding upon both the Owner and the Contractor in the absence of fraud, bad

faith, or abuse of discretion.

ARBITRATION

All claims, disputes and other matters in question between the Owner and the Contractor arising out of, or

relating to, the Contract Documents or the breach thereof (except for claims which have been waived by

the making or acceptance of final payment) will be decided by arbitration in accordance with the

Construction Industry Arbitration Rules of the American Arbitration Association then obtaining subject to

the limitations of this section. This agreement so to arbitrate and any other agreement or consent to

arbitrate entered into in accordance herewith will be specifically enforceable under the prevailing laws of

any court having jurisdiction.

No demand for arbitration of any claim, dispute or other matter that is required to be referred to Engineer

initially for decision will be made until the earlier of (a) the date on which Engineer has rendered a decision

or (b) the tenth day after the parties have presented their evidence to Engineer if a written decision has not

been rendered by Engineer before that date. No demand for arbitration of any such claim, dispute or other

matter will be made later than thirty (30) days after the date on which Engineer has rendered a written

decision in respect thereof; and the failure to demand arbitration within said thirty (30) days' period shall

result in Engineer's decision being final and binding upon Owner and Contractor. If Engineer renders a

decision after arbitration proceedings have been initiated, such decision may be entered as evidence but

will not supersede the arbitration proceedings, except where the decision is acceptable to the parties

concerned. No demand for arbitration of any written decision of Engineer will be made later than ten (10)

days after the party making such demand has delivered written notice of intention to appeal.

Notice of the demand for arbitration will be filed in writing with the other party to the Agreement and with

the American Arbitration Association, and a copy will be sent to Engineer for information. The demand for

arbitration will be made within the thirty (30) day or ten (10) day period specified above as applicable, and

in all other cases within a reasonable time after the claim, dispute or other matter in question has arisen,

and in no event shall any such demand be made after the date when institution of legal or equitable

proceedings based on such claim, dispute or other matter in question would be barred by the applicable

statute of limitations.

No arbitration arising out of or relating to the Contract Documents shall include by consolidation, joinder or

in any other manner any other person or entity who is not a party of this contract unless:

Page 4 of 11

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP for Township Hall & Library Parking Lot Repair

Attachment Preview

See also