NEW AC UNITS FOR KO EDUCATION CENTER IN HONOKAA

Bid Date: 2026-02-01

Project Description: 42,000 BTU Ceiling Cassette Unit, building 9381 B&C room 102

Install new Fujitsu (or equivalent) 42,000 BTU ceiling mounted cassette air conditioner system. Unit to have minimum 10 year warranty on the compressor and other parts and 1 year warranty on the labor.

The installation will encompass the following components:

1) Installation of new refrigerant piping as necessary and applicable.

2) Utilization of a cleaning solvent for existing refrigerant pipes that are deemed suitable for reuse.

3) Installation of new condensate piping where necessary and applicable.

4) Provision of new uni-strut pipe stands as required.

5) Provision of ceiling mount hangers for condensate and/or refrigerant piping where needed.

6) Installation of a new electrical disconnect box and wiring if replacement is warranted.

7) Provision of new control wiring where necessary.

8) Installation of a new condenser mounting pad.

9) Execution of a pressure test procedure with a minimum duration of 8 hours of factory allowed pressure.

10) Conducting a deep vacuum procedure, maintained below 500 microns for no less than 4 hours.

11) New controller via wall mount and or handheld device.

Replace tri-zone system in 9381 B&C rooms 201, 202, and 203.

Remove the existing Mitsubishi tri-zone 36,000 BTU condensor and three (3) 9,000 BTU indoor units and replace. Exiting units to be removed off-site by winning bidder. Install new Fujissu (or equivalent) tri-zone 36,000 BTU condenser and three (3) 9,000 BTU indoor units designated for rooms 201, 202, 203. New unit to have minimum 10 year warranty on the compressor and other parts and 1 year warranty on the labor.

The installation will encompass the following components:

1) Installation of new refrigerant piping as necessary and applicable.

2) Utilization of a cleaning solvent for existing refrigerant pipes that are deemed suitable for reuse.

3) Installation of new condensate piping where necessary and applicable.

4) Provision of new uni-strut pipe stands as required.

5) Provision of ceiling mount hangers for condensate and/or refrigerant piping where needed.

6) Installation of a new electrical disconnect box and wiring if replacement is warranted.

7) Provision of new control wiring where necessary.

8) Installation of a new condenser mounting pad.

9) Execution of a pressure test procedure with a minimum duration of 8 hours of factory-allowed pressure.

10) Conducting a deep vacuum procedure, maintained below 500 microns for no less than 4 hours.

11) New controllers via wall mount and or handheld devices.

Install new Fujitsu (or equivalent) 18,000 BTU ceiling-mounted cassette Split system air conditioner in room 206 of building 9381 B&C. New unit to have minimum 10 year warranty on the compressor and other parts and 1 year warranty on the labor.

The installation will encompass the following components:

1) Installation of new refrigerant piping as necessary and applicable.

2) Utilization of a cleaning solvent for existing refrigerant pipes that are deemed suitable for reuse.

3) Installation of new condensate piping where necessary and applicable.

4) Provision of new uni-strut pipe stands as required.

5) Provision of ceiling mount hangers for condensate and/or refrigerant piping where needed.

6) Installation of a new electrical disconnect box and wiring if replacement is warranted.

7) Provision of new control wiring where necessary.

8) Installation of a new condenser mounting pad.

9) Execution of a pressure test procedure with a minimum duration of 8 hours of factory-allowed pressure.

10) Conducting a deep vacuum procedure, maintained below 500 microns for no less than 4 hours.

11) New controller via wall mount and or handheld device.

Install new Fujitsu (or equivalent) 12,000 BTU ceiling mounted cassette air conditioning system in room 205 of building 9381 B&C. New unit to have minimum 10 year warranty on the compressor and other parts and 1 year warranty on the labor.

The installation will encompass the following components:

1) Installation of new refrigerant piping as necessary and applicable.

2) Utilization of a cleaning solvent for existing refrigerant pipes that are deemed suitable for reuse.

3) Installation of new condensate piping where necessary and applicable.

4) Provision of new uni-strut pipe stands as required.

5) Provision of ceiling mount hangers for condensate and/or refrigerant piping where needed.

6) Installation of a new electrical disconnect box and wiring if replacement is warranted.

7) Provision of new control wiring where necessary.

8) Installation of a new condenser mounting pad.

9) Execution of a pressure test procedure with a minimum duration of 8 hours of factory-allowed pressure.

10) Conducting a deep vacuum procedure, maintained below 500 microns for no less than 4 hours.

11) New controller via wall mount and or handheld device.
Special Instructions

1. All Offerors shall review the following attached documents before submitting a quotation, and any bid awarded shall comply with the terms of these documents.

a. Attachment 265.2 Insurance Requirements

Note: Since vendor will be supplying materials and services and not renting any
premises, “Damage to Rented Premises” insurance in the amount of $250,000 is NOT
required.

b. Terms and Conditions for POs

2. All bidders must physically inspect the job site located at the Ko Education Center in Honokaa, at 45-539 Plumeria Street. To arrange an inspection, contact the facilities manager Steve Capeder at Capeder@hawaii.edu. Any bids submitted by vendors who did not physically inspect the job site via appointment with the facilities manager will be disqualified.

3. Submitted bids shall include all material and non-material costs, labor costs, equipment costs, foreign taxes, transportation costs, vehicle costs, air freight costs, shipping costs, supply costs, mobilization costs, insurance premiums, warranty costs, administrative support costs, rental costs, overhead costs, expediting fees and all applicable taxes (Federal and State) delivered FOB destination: Hawaii Community College, Bldg #322, 200 W. Kawili Street, Hilo HI 96720.

4. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for Hawaii Island. The GET is not applied to shipping or delivery charges.

5. Damages incurred during shipment, assembly and/or delivery of goods will be the responsibility of the vendor

6. All requisitioner inquiries to the bidders shall be answered within 24 hours. If inquiries are not answered within 24 hours, the requisitioner reserves the right to award the next lowest bidder.

7. Award is subject to availability of funds.

8. Upon award of the request for quotation, the winning bidder must be able to provide Certificate of Vendor Compliance (Under HRS 103D-310(c), for purchases of $2,500 or more, the University of Hawaii must verify vendor compliance with all laws governing entities doing business in the State of Hawaii.) For information relating to registering and obtaining the Certificate of Vendor Compliance, please access the following website: https://vendors.ehawaii.gov/hce/splash/welcom.html

9. Should the bidder require any of the following, their bid may be disqualified: 1) Taking exception to any of the specification, terms or conditions in the RFQ, or UH purchase order (see attached Terms & Conditions for all POs); 2) Placing condition on the furnishing of the items offered; 3) Inclusion of a quotation or order form containing additional specifications, terms or conditions; and 4) Referencing external documents containing additional specification, terms or conditions.

10. Bid will be awarded in aggregate, not by line item.

11. Quote must be valid for 90 days to allow for internal approvals and processing time.
Addendum

01/23/26

All bids for “equivalent” items must have the equivalency approved via email prior to submitting bid. Please email Steve Capeder at CAPEDER@HAWAII.EDU. Any bids that are submitted without having an approval beforehand that they are deemed “equivalent” will be automatically rejected.