Salt and Sand Storage Building Bid

INVITATION TO BID (ITB)

Salt and Sand Storage Building, 2143 Enterprise Drive

City of Independence, Kansas

ADVERTISEMENT FOR BIDS

The City of Independence, Kansas, is accepting sealed bids for the construction and installation of a Salt and Sand Storage Building.

Bids must be submitted to the Office of the City Clerk, 120 N. 6th Street, Independence, Kansas 67301, on or before 2:00 p.m., March 19, 2026. Bids shall be enclosed in a sealed envelope clearly marked on the outside “Salt and Sand Storage Building Bid.” If a bid is mailed, the original envelope shall be enclosed in a separate envelope addressed to the City Clerk and marked as stated above. E-mail or fax bids will not be accepted.

Bids will be publicly opened and read aloud. The apparent low bidder will be evaluated for responsiveness and responsibility and presented to the Independence City Commission for formal action.

A non-mandatory pre-bid meeting will be held at 2pm, February 25 at the project site, 2143 Enterprise Drive, Independence, Kansas.

The City reserves the right to reject any or all bids, to waive informalities or irregularities, and to accept the bid deemed most favorable to the City. No bidder may withdraw a bid for a period of forty-five (45) days after the date and time set for bid opening.

John Garris
City Engineer

SECTION 1 – PROJECT DESCRIPTION

The City of Independence is seeking bids from qualified contractors for the design, construction, and installation of a covered salt and sand storage facility to support municipal street maintenance operations.

The project includes all labor, materials, equipment, engineering (as required), permits, and incidentals necessary to deliver a complete and operational structure.

SECTION 2 – SCOPE OF WORK

General

The Contractor shall furnish all labor, materials, equipment, engineering, and supervision required to complete the project in accordance with this Invitation to Bid.

Building Requirements

• Size: One (1) building approximately 40 feet by 40 feet. An alternate configuration of two (2) buildings approximately 20 feet by 40 feet each may be proposed.

• Interior Clearance: Minimum clear interior height of 13 feet.

• Structure Type: Pre-engineered metal building, fabric-covered structure, or pole barn style structure with clear-span interior.

• Design Loads: Wind, snow, and seismic loads appropriate for the project location. Structural design drawings shall be sealed by a Professional Engineer licensed in the State of Kansas.

• Foundation Design: Design of the foundation shall included and should match the proposed structure.

Roof and Walls

• Roof: Pitched metal roof or engineered fabric roof suitable for snow and rain runoff.

• Walls: Three (3) enclosed sides with one (1) open or partially open side for equipment access.

• Wall Construction: Concrete walls (poured-in-place or prefabricated blocks) designed to withstand incidental contact with front-end loaders, minimum wall height of six (6) feet.

Foundation and Slab

The Contractor shall provide foundation and slab construction as required for the structure and as specified herein.

• A new concrete slab of 8 inches minimum depth with engineered reinforcement to support a rubber-tired front-end loader of 30,000 lbs weight shall be included.

• Bearing capacity of native soil may be assumed to be 2000 PSF.

• A concrete access pad is included and shall follow the same specifications as the building slab.

• Slab shall be graded at a 1% grade toward the west.

Earthwork and Base:

• Excavate the existing backfill material to a depth of 18 inches below finished grade and remove from site to an approved disposal site.

• Place compacted AB-3 material with optimum moisture to a depth of 12 inches below finished grade and to a 95% Proctor density.

Reinforcement:

• Rebar will be provided, with #5 rebar at 12-inch centers with a minimum lap of 3 feet.

• Rebar shall be elevated a minimum of 2 inches above the final floor elevation.

Concrete:

• Place 8 inches of PCCP High Early Strength Concrete with a minimum of 5000 psi strength and protect from freezing or high temperatures depending upon time of year.

• Provide a broom finish.

Submittals (Concrete and Base):

• A concrete mix design shall be submitted a minimum of 10 days prior to placement.

• The proposed source/location of AB-3 material shall be submitted 10 days prior to excavation for approval of the City Engineer.

Field Verification:

• Before excavation of the selected sites, the Contractor shall verify the dimensions specified on the attached documents. If any variation is found, the Contractor must obtain prior approval from the City prior to any work being performed in that area, or the excess area and cost will be on the Contractor.

Durability

• The building and all components shall be designed for exposure to road salt.

• All steel components shall be hot-dipped galvanized in accordance with ASTM A123 or provided with an equivalent corrosion-resistant coating.

• Building components shall carry manufacturer warranties consistent with industry standards.

Optional Features

• Optional sliding or roll-up door systems on the open side may be proposed as bid alternates.

SECTION 3 – CONTRACTOR RESPONSIBILITIES

The Contractor shall be responsible for:

• Site coordination and construction sequencing

• Obtaining all required permits and inspections

• Compliance with all applicable federal, state, and local regulations

• Jobsite safety and protection of adjacent facilities

• Final cleanup and removal of construction debris

SECTION 4 – BID SUBMITTAL REQUIREMENTS

Each bid shall include the following:

1. Completed and signed Bid Form

2. Bid Bond

3. List of proposed subcontractors

4. Construction schedule

5. Description of proposed building system and materials

SECTION 5 – BONDING REQUIREMENTS

The following bonds are required for this project:

• Bid Bond: Five percent (5%) of the total bid amount.

• Performance Bond: One hundred percent (100%) of the contract amount.

• Statutory Payment Bond: One hundred percent (100%) of the contract amount, in accordance with K.S.A. 60-1412 through 60-1414.

Bond forms are included in this bid package in Appendix A – Bond Forms and shall be used.

SECTION 6 – INSURANCE REQUIREMENTS

The Contractor shall procure and maintain, at their own expense, insurance coverage meeting the following minimum requirements:

• Workers’ Compensation Insurance: As required by Kansas law

• Commercial General Liability Insurance:

o $1,000,000 per occurrence

o $2,000,000 general aggregate

• Automobile Liability Insurance: $1,000,000 combined single limit

• Umbrella or Excess Liability Insurance: $5,000,000 minimum

The City of Independence shall be named as an additional insured. Certificates of insurance shall provide thirty (30) days’ written notice prior to cancellation or non-renewal.

SECTION 7 – WARRANTY

The Contractor shall warrant all workmanship for a period of one (1) year from the date of final acceptance.

Manufacturer warranties for building components, coatings, and structural systems shall be provided and assigned to the City upon project completion. Statements of expected service life are performance goals and shall not be construed as additional contractor warranties.

SECTION 8 – BID FORM

Salt and Sand Storage Building

Base Bid Price: _______________________________

(In Words): ___________________________________

Alternate (Two 20’ x 40’ Buildings): _____________

Contractor Name: ______________________________

Address: _____________________________________

Authorized Signature: __________________________

Title: _______________________ Date: __________

Addenda Acknowledged (if any): _________________

SECTION 9 – TERMS AND CONDITIONS

• The City reserves the right to reject any or all bids.

• Late bids will not be considered.

• All costs incurred in preparing a bid are the responsibility of the bidder.

CONTACT INFORMATION

Questions regarding this Invitation to Bid shall be directed to:

John Garris
City Engineer
City of Independence
120 N. 6th Street
Independence, KS 67301
Email: engineer@independenceks.gov

APPENDIX A – BOND FORMS

A-1. BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned,

______________________________________________________ as Principal, and

______________________________________________________ as Surety, are hereby held and firmly bound unto The City of Independence, Kansas, as OWNER, in the penal sum of

_______________________________________ ($____________________) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed this ___________ day of __________________, 2026.

The Condition of the above obligation is such that whereas the Principal has submitted to The City of Independence, Kansas, a certain BID, attached hereto and hereby made a part hereof, to enter into a contract in writing, for the Salt and Sand Storage Building.

NOW, THEREFORE,

(a) If said BID shall be rejected,

(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish BONDS for faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said BID,

then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such BID; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

________________________________________ (L.S.)
Principal

Surety

By: _____________________________________

IMPORTANT – Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570, as amended) and be authorized to transact business in the State of Kansas.

A-2. PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor)

hereinafter called Principal, and

(Name of Surety)

(Address of Surety)

hereinafter called Surety, are held and firmly bound unto CITY OF INDEPENDENCE, KANSAS, hereinafter called OWNER, in the penal sum of

______________________________ dollars ($_______________)

in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the ______ day of ______, 2026, a copy of which is hereto attached and made a part hereof, for the construction of:

Salt and Sand Storage Building

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety, and during the one-year guaranty period, and if the Principal shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition.

PROVIDED, FURTHER, that no final settlement between the OWNER and CONTRACTOR shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in four (4) counterparts, each of which shall be deemed an original, this the _______ day of ________, 2026.

ATTEST:

____________________________________ By ____________________________________ (Seal)
(Principal)

(Witness as to Principal)

(Address)

(Surety)

ATTEST:

_____________________________________________ (Surety) Secretary (SEAL)

____________________________________ By ____________________________________
(Witness to Surety) (Attorney-in-Fact)

(Address)

NOTE: Date of bond must not be prior to date of Contract. If Contractor is a partnership, all partners should execute bond.

IMPORTANT – Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570, as amended) and be authorized to transact business in the State of Kansas.

A-3. STATUTORY PAYMENT BOND (KANSAS)

(For Use in Kansas – K.S.A. 60-1412 to 60-1414, and applicable Kansas statutes.)

KNOW ALL MEN BY THESE PRESENTS: That we __________________________________ of ______________________, as Principal, and ________________________ a corporation organized and existing under the laws of the State of __________ as Surety, are hereby held and firmly bound unto the STATE OF KANSAS in the sum of ______________________ DOLLARS ($___________) lawful money of the United States of America, for the use and benefit of all persons entitled thereto, for the payment of which well and truly to be made, we hereby bind ourselves, our successors, heirs, executors and administrators, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, the said Contractor has entered into a written contract with the CITY OF INDEPENDENCE, KANSAS dated _____________, 2026, for the Salt and Sand Storage Building, according to the contract and specifications attached hereto and made a part hereof.

NOW THEREFORE, if the said _______________________________________ Contractor, or the subcontractors of said Contractor shall pay all indebtedness incurred for supplies, materials, or labor furnished, used or consumed in connection with or in or about the construction of said improvements, including gasoline, lubricating oils, fuel oils, greases, coal, and similar items used or consumed directly in furtherance of such improvement, then this obligation to be null and void; otherwise to remain in full force and effect.

The said Surety, for value received, hereby agrees that no change, extension of time, alteration, or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition.

IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed and delivered this ______ day of ___________________, 2026.

Surety Principal

By / Title By / Title