Street Striping and Pavement Marking

REQUEST FOR PROPOSALS (RFP)

City Street Striping and Pavement Marking Project

City of Independence, Kansas

ADVERTISEMENT FOR BIDS

The City of Independence, Kansas, is accepting sealed bids for street striping and pavement marking on various City streets.

Bids must be submitted to the Office of the City Clerk, 120 N. 6th Street, Independence, Kansas 67301, on or before 2:00 p.m., March 19, 2026. Bids shall be enclosed in a sealed envelope clearly marked on the outside “Street Striping and Pavement Marking Bid.” If a bid is mailed, the original envelope shall be enclosed in a separate envelope addressed to the City Clerk and marked as stated above. E-mail or fax bids will not be accepted.

The apparent low bid will be evaluated for responsiveness and completeness and presented to the Independence City Commission at a regular meeting for formal action.

A pre-bid meeting is not required for this project.

The City reserves the right to accept or reject any or all bids, or to waive any informalities or irregularities as may best serve the interests of the City. No bidder may withdraw a bid for a period of forty-five (45) days after the date and hour set for opening bids.

John Garris
City Engineer

SECTION 1 – INTRODUCTION AND PROJECT SUMMARY

The City of Independence is seeking proposals from qualified contractors to furnish all labor, materials, equipment, and incidentals necessary to complete street striping and pavement marking on multiple City streets.

This project consists primarily of repainting existing pavement markings, including centerlines, edge lines, lane lines, turn arrows, stop bars, crosswalks, and other standard traffic control markings. Streets included in this project are shown in the photo documentation provided as part of the bid package.

The total project cost is anticipated to be less than $75,000.

SECTION 2 – SCOPE OF WORK

General Requirements

The Contractor shall provide all labor, materials, traffic control, and equipment required to complete pavement marking in accordance with this RFP.

Work shall include, but is not limited to:

• Re-striping of existing pavement markings on designated City streets

• Pavement surface cleaning and preparation prior to striping

• Layout and application of traffic markings

• Temporary traffic control as required to safely perform the work

• Final cleanup of the work area

Pavement Marking Standards

All pavement marking materials and application methods shall conform to:

• Kansas Department of Transportation (KDOT) Standard Specifications for State Road and Bridge Construction, latest edition

• Manual on Uniform Traffic Control Devices (MUTCD), as applicable

Materials

All pavement marking materials shall conform to the Kansas Department of Transportation (KDOT) Standard Specifications for State Road and Bridge Construction, latest edition, including Section 820 – Pavement Marking and Section 821 – Glass Beads, as well as the current KDOT Approved Materials Lists.

Acceptable Epoxy Pavement Marking Materials

Pavement markings shall be applied using a two-component epoxy pavement marking system approved by KDOT. Acceptable products include, but are not limited to, the following or approved equals:

• Ennis-Flint HPS-8 or HPS-2 Epoxy Pavement Marking

• PPG Industries PSX / Epoxy Pavement Marking System

• Sherwin-Williams Fast Track™ Epoxy Pavement Marking

• 3M or Ozark Materials epoxy pavement marking systems listed on the KDOT Approved Products List

All proposed products must appear on the KDOT Approved Materials List at the time of bid or be approved by KDOT prior to application. Listing of specific manufacturers is for reference only and shall not be construed as proprietary.

The epoxy pavement marking system shall:

• Be a true two-component epoxy material mixed in accordance with the manufacturer’s recommendations

• Be suitable for application on both asphalt and Portland cement concrete pavements

• Be capable of meeting KDOT durability and retroreflectivity requirements

Color Requirements

• White markings shall comply with KDOT requirements for lane lines, edge lines, crosswalks, stop bars, and pavement symbols.

• Yellow markings shall comply with KDOT requirements for centerlines and no-passing zones.

• All colors shall meet KDOT chromaticity and luminance requirements.

Minimum Thickness Requirements

Epoxy pavement markings shall be applied at the following minimum dry film thicknesses, unless otherwise required by current KDOT specifications:

• Line markings (white or yellow): 20 mils minimum

• Stop bars, crosswalks, arrows, and symbols: 25 mils minimum

Thickness shall be measured in accordance with KDOT testing procedures. Markings not meeting minimum thickness requirements shall be replaced at the Contractor’s expense.

Glass Beads

• Reflective glass beads shall comply with KDOT Section 821 – Glass Beads.

• Beads shall be listed on the KDOT Approved Materials List.

• Beads shall be applied at the manufacturer’s recommended rate and in accordance with KDOT specifications to achieve required retroreflectivity.

Application Requirements

• Pavement surfaces shall be clean, dry, and free of debris, oil, dust, curing compounds, and loose material prior to application.

• Application shall occur only when pavement and ambient temperatures, humidity, and weather conditions meet KDOT requirements.

• All materials shall be applied using equipment capable of producing uniform lines with proper bead embedment.

• Markings shall be protected from traffic until sufficiently cured in accordance with manufacturer and KDOT requirements.

Pavement Marking Warranty

The Contractor shall warrant all epoxy pavement markings against failure due to defective materials or workmanship for a period of one (1) year from the date of final acceptance by the City.

Failure shall include, but not be limited to:

• Excessive wear

• Peeling, flaking, or delamination

• Loss of adhesion

• Premature loss of retroreflectivity inconsistent with KDOT performance expectations

Any pavement markings found to be defective during the warranty period shall be replaced by the Contractor at no additional cost to the City. Replacement work shall comply with the same specifications and standards as the original installation.

Streets Included

The streets to be striped under this project are illustrated in the document titled “Paint Areas”, which contains photographs and general limits of work. Contractors shall review these images prior to submitting a bid and include all associated work in their price.

Schedule

• Work shall be coordinated with the City Engineer.

• The Contractor shall propose a start date and anticipated completion date.

• All work shall be completed within the time frame approved by the City following notice to proceed.

SECTION 3 – CONTRACTOR RESPONSIBILITIES

The Contractor shall be responsible for:

• Verifying field conditions prior to striping

• Providing all traffic control and safety measures

• Compliance with all applicable federal, state, and local regulations

• Protection of existing pavement and adjacent property

• Correction of any defective work at no additional cost to the City

SECTION 4 – PROPOSAL CONTENT

Proposals shall include the following information:

1. Contractor Information – Company name, address, contact person, phone number, and email.

2. Experience and Qualifications – Description of similar projects completed within the past five (5) years.

3. Materials and Methods – Confirmation that epoxy paint meeting KDOT specifications will be used.

4. Project Schedule – Estimated start and completion dates.

5. Cost Proposal – Lump sum bid for all work described in this RFP.

6. Insurance Documentation – Proof of required insurance coverage.

SECTION 5 – BONDING REQUIREMENTS

Because the total project cost is expected to be less than $75,000, no bid bond, performance bond, or payment bond will be required for this project.

SECTION 6 – INSURANCE REQUIREMENTS

The Contractor shall provide proof of the following minimum insurance coverage prior to beginning work:

• Workers’ Compensation Insurance in accordance with Kansas law

• Commercial General Liability Insurance with limits of not less than:

o $1,000,000 per occurrence

o $2,000,000 aggregate

• Automobile Liability Insurance with a combined single limit of $1,000,000

The City of Independence shall be named as an additional insured. Certificates of insurance shall provide thirty (30) days’ written notice prior to cancellation or non-renewal.

SECTION 7 – BID FORM

Street Striping and Pavement Marking Project

Lump Sum Bid Price: _______________________________

(In Words): _______________________________________

Contractor Name: _________________________________

Address: _________________________________________

Authorized Signature: ______________________________

Title: ___________________________ Date: __________

SECTION 8 – TERMS AND CONDITIONS

• The City reserves the right to reject any or all bids.

• Late submissions will not be considered.

• All costs incurred in the preparation of the proposal are the responsibility of the bidder.

CONTACT INFORMATION

For questions or additional information, please contact:

John Garris
City Engineer
City of Independence
120 N. 6th Street
Independence, KS 67301
Email: engineer@independenceks.gov

Streets Included:

Additional Detail: