MORROW COUNTY INFORMAL REQUEST FOR PROPOSALS Community Wildfire Protection Plan (CWPP) Procurement No. 2026-189-PR

Location:	Oregon
Posted:	Aug 10, 2026
Due:	Aug 27, 2026
Agency:	Morrow County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Thursday, August 27, 2026 - 2:00pm

Bid/RFP Reference Number:

MORROW COUNTY INFORMAL REQUEST FOR PROPOSALS Community Wildfire Protection Plan (CWPP) Procurement No. 2026-189-PR

Morrow County is seeking proposals from qualified consulting firms to assist with developing a Community Wildfire Protection Plan (CWPP).

The resulting contract shall not exceed $50,000 and is contingent upon available funding. Proposal requirements and the scope of work are available at or by Visiting the county website https://www.morrowcountyor.gov/rfps .

Proposals for Procurement No. 2026-189-PR must be received by AUGUST 27, 2026 aT 2:00 pm.

Morrow County reserves the right to reject any or all proposals and is not obligated to award a contract.

Supporting Documents

RFP CWPP PROPOSALS (96 KB)

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MORROW COUNTY

INFORMAL REQUEST FOR PROPOSALS

Community Wildfire Protection Plan (CWPP)

Procurement No. 2026-189-PR

Proposal due

Questions due

Submit to

Maximum contract

August 27, 2026 at 2:00 PM

August 20, 2026 @ 1:00 PM

Sandi Pointer, Risk and Procurement Manager

spointer@morrowcountyor.gov

$50,000, all-inclusive and not-to-exceed

1. Request

Morrow County is informally requesting proposals from qualified consulting firms to assist

with updating a Community Wildfire Protection Plan (CWPP). The selected consultant will

lead the planning process, coordinate with stakeholders and the public, evaluate wildfire

risks, establish mitigation priorities, and prepare a final plan that meets applicable state and

federal requirements.

Budget limitation.The resulting contract shall not exceed $50,000, including all labor,

travel, materials, subcontractor costs, and other expenses.

Funding and County obligation. Morrow County is not obligated to award a contract or

expend the full amount. Any award and resulting work are contingent upon the availability

and appropriation of funding. The County may reduce, phase, postpone, suspend, or cancel

the work if funding is unavailable.

2. Scope of Work

The selected consultant will generally be expected to:

1. Review the County's existing CWPP, hazard-planning documents, available GIS data,

and related plans.

2. Coordinate with County staff, cities, fire districts, the Oregon Department of Forestry,

federal agencies, utilities, landowners, and other stakeholders.

3. Conduct Steering Committee meetings, stakeholder interviews, and appropriate public-

engagement activities.

4. Evaluate wildfire risks, vulnerable populations, critical facilities, infrastructure, and

wildland-urban interface areas using available information and necessary analysis.

5. Develop a prioritized list of wildfire-mitigation and hazardous-fuels projects.

6. Recommend actions to reduce structural ignitability and improve community

preparedness.

7. Identify potential federal, state, and other funding sources, eligible activities, match

requirements, documentation needs, and significant grant-compliance considerations.

8. Prepare an administrative draft, public-review draft, and final CWPP in searchable PDF

and editable Word formats, including editable project lists and materials produced for

the work.

9. Assist the County with review, approval, and adoption of the final plan, including

required coordination with local government, fire, and state forestry representatives.

The final scope, level of effort, deliverables, and contract terms may be negotiated with the

selected consultant. Any additional detailed scope provided by the County will be

incorporated into the resulting agreement.

3. Federal Funding and Grant Assistance

The consultant shall help identify funding opportunities that may support CWPP priorities

and organize project information for future grant applications. Assistance should include

identifying likely eligible activities and expenses, anticipated match requirements,

documentation and record-retention needs, and relevant federal award conditions, including

applicable 2 CFR Part 200 requirements. The consultant shall alert the County to potential

eligibility or compliance concerns. Final responsibility for grant acceptance, procurement,

financial administration, reporting, audit documentation, and reimbursement requests

remains with Morrow County.

4. Proposal Requirements

Please provide a concise proposal containing:

• Firm name and contact information.

• Understanding of the project and proposed approach.

• Relevant CWPP, wildfire-planning, emergency-management, grant, or rural public-

sector experience.

• Qualifications and availability of the proposed team and any subcontractors.

• Proposed stakeholder and public-engagement approach.

• Two or three references for similar projects.

• An all-inclusive, not-to-exceed cost proposal, including all expenses and subcontractor

costs.

• Confirmation that the firm can meet the County's insurance requirements.

Proposals should be limited to approximately 10 pages, excluding resumes and examples of

prior work.

5. Evaluation and Selection

The County may review proposals, check references, request clarification, and interview

firms if needed. Selection will be based on the proposal that best meets the County's needs

and provides the best overall value. Cost will be considered but will not be the only factor.

Evaluation criterion

Points

Project understanding and proposed approach

Relevant experience and team qualifications

Stakeholder engagement, technical coordination, and implementation

approach

Cost and overall value within the $50,000 maximum

TOTAL

100

6. Insurance Requirements

Evidence of insurance is not required with the proposal. Before the contract is signed or

work begins, the selected consultant shall provide a Certificate of Insurance and applicable

endorsements showing coverage appropriate for the services, including:

• Commercial general liability: $1,000,000 per occurrence and $2,000,000 aggregate.

• Automobile liability when applicable.

• Workers' compensation as required by Oregon law.

• Professional liability/errors and omissions appropriate for the services.

Morrow County, its officers, officials, employees, and volunteers shall be named as

additional insureds on the commercial general liability policy. Coverage shall be primary and

noncontributory. The selected consultant must provide the applicable additional-insured

endorsement; a certificate alone is not sufficient to establish additional-insured status.

7. Submission

Submit proposals electronically by August 27, 2026 @ 2:00PM to:

Sandi Pointer

Risk and Procurement Manager

Morrow County

spointer@morrowcountyor.gov

541-989-8166

Questions must be submitted by August 20, 2026 to the email address above. The County

may provide answers or clarifications to all firms receiving this request.

8. County Reservations

Morrow County reserves the right to reject any or all proposals, waive minor informalities,

request clarification, check references, negotiate the final scope and cost, reduce or phase

the work, or cancel this request when determined to be in the County's best interest. This

request does not obligate the County to award a contract, reimburse proposal costs, expend

the full not-to-exceed amount, or guarantee any minimum amount of work.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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MORROW COUNTY INFORMAL REQUEST FOR PROPOSALS Community Wildfire Protection Plan (CWPP) Procurement No. 2026-189-PR

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