2025-2026 Ford Explorer Police Interceptor Utility

Location:	Illinois
Posted:	Sep 1, 2026
Due:	Sep 30, 2026
Agency:	Rock Island County
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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Request for Proposal (RFP)

For

2025-2026 Ford Explorer Police

Interceptor Utility

Rock Island County Sheriff’s Office

Located at 1317 3rd Ave.

Rock Island IL 61201

Contact:

LeAnn Ziegenhorn

309-558-3410

lziegenhorn@ricosheriff.org

PROPOSALS MUST BE RECEIVED BY

03:00 p.m. on September 30th, 2026 (Central Time)

Proposal Submission Instructions

Project: 2025-2026 Ford Explorer Police Interceptor Utility

Recipient:

C/O Rock Island County Sheriff’s Office

Attn: LeAnn Ziegenhorn

1317 3rd Ave

Rock Island, IL 61201

Submission Requirement:

• Delivery Method

Proposals must be delivered in a sealed envelope by express mail, regular mail, or

in person.

Faxed or emailed submission will not be accepted.

• Envelope Labeling:

Clearly mark the outside of the envelope with:

“PROPOSAL FOR: 2025-2026 Ford Explorer Police Interceptor Utility”

• Contents of the Proposal Package:

Each submission must include:

o A letter of transmittal signed by an authorized representative of the company

o Four (4) complete copies of the proposal

INTRODUCTION

The County of Rock Island is issuing this Request for Proposal (RFP) to solicit bids from

qualified vendors for the purchase of new 2025–2026 Ford Explorer Police Interceptor

Utility vehicles. These vehicles will be assigned to the Rock Island County Sheriff’s Office,

located at 1317 3rd Avenue, Rock Island, IL 61201.

Interested parties are invited to submit proposals in accordance with the specifications and

requirements outlined in this RFP.

SCOPE OF WORK

The Rock Island County Sheriff’s Office is seeking sealed bids for the purchase of two

(2) new 2025-2026 Ford Explorer Police Interceptor Utility vehicles.

• Model Years: 2025-2026

• Exterior Color: Agate Black

• Vehicle Type: Ford Explorer Police Interceptor Utility

• Quantity: Two (2)

All vehicles must meet or exceed the specifications outlined in Exhibit A- Vehicle Bid

Specifications, which is attached to and made part of this request.

Delivery Deadline and Model Year Specifications

All vehicles must be delivered no later than October 30th, 2026.

Bidding Options:

• Bidders may submit proposals for one model year or both model years.

• Each bid must clearly specify which model year(s) it pertains to.

The Sheriff’s Office will consider bids for both model years, with an understanding

that availability of a particular model year may impact be an issue for the proposed

delivery date.

Pricing of Additional Options and Disclosure of Fees

• Optional Equipment & Features:

All additional options or features must be listed and priced separately as “add-ons.”

These prices should be itemized clearly and not bundled into the base vehicle price.

• Warranties:

Bidders must clearly identify all warranties included with the vehicle(s), including

but not limited to:

o Manufacturer warranties

o Extended warranties (if included)

o Coverage for parts and labor

o Duration and terms of service warranties

• Disclosure of Fees:

All applicable fees must be fully disclosed and itemized separately. These may

include, but are not limited to:

o Title fees (will be handle by the Sheriff’s Office)

o Tags and registration fees (will be handle by Sheriff’s Office)

o Documentation fees

o Dealership preparation fees

o Destination or transportation charges

o Protection plans or packages

Failure to clearly disclose any of the above may result in disqualification of the bid.

DATES

Request for proposal issued

Last Day to Submit Proposer Questions

Response to Questions Posted

Due date for proposals

Committee Action*

County Board Action*

*Dates are subject to change

September 1, 2026

September 11th , 2026

September 25th , 2026

September 30th, 2026 by 3 PM

October 14th, 2026

October 20th, 2026

EVALATION CRITERIA

All proposals shall be evaluated by a committee comprised of appropriate Rock Island

County personnel using a standard evaluation scoring as follows:

Criteria

Maximum Score

Proposers’ Price:

Quality of contractor’s proposal:

*The candidates will be evaluated on their ability to explain fully what

is included in the final price, as well as the benefit to additional options

provided.

Total maximum score:

100

TERMS & CONDITIONS

Terms and Conditions

The County reserves the right to reject any or all responses, to waive any

irregularities or informality in any bids or in the bidding, and to accept or reject any

item or combination of items. The award of bid, if made by the County of Rock

Island, will be to the qualified bidder whose response best complies with all the

requirements set forth in the RFP document.

Right of Rejection

The County reserves the right to accept or reject any and all responses to this RFP.

The County also reserves the right to enter into discussions and/or negotiations with

one or more qualified suppliers at the same time.

Right of Negotiation

The County reserves the right to negotiate with the lowest and/or best proposer after

proposal opening and establishment of the low cost/responsible bidder, before the

contract is awarded and/or after contract award. The County reserves the right to

negotiate the exact terms and conditions of the contract with the selected proposer.

Codes & Regulations

Proposer must comply with all applicable State and Federal Laws.

Indemnification

The bidder shall agree to indemnify and hold harmless the County, their officers and

employees, from and against any and all claims, losses, judgments, liabilities or

claims for attorneys' fees arising out of or resulting in whole or in part from the acts,

errors, omissions or negligence of the provider's employees or agents. The duty to

indemnify shall survive the expiration of the contract.

Questions/ Addenda

Any questions concerning the conditions or specifications shall be directed to the

designated contact person. Addenda items will be posted on the Rock Island

County Website. It is the bidder’s responsibility to check and verify that addenda

have been issued. Failure to acknowledge addenda may result in the offer not

being considered.

Insurance Required

The successful bidder is required to furnish evidence of the following insurance

requirements. Work may not commence until the Certificates of Insurance have

been received. The coverage requirements are as follows:

Workers’ Compensation Insurance

The Contractor shall procure and maintain during the life of this contract, Workers’

Compensation Insurance, including Employers’ Liability Coverage, in accordance

with all applicable statutes of the State of Illinois.

Commercial General Liability Insurance

The Contractor shall procure and maintain during the life of this contract,

Commercial General Liability Insurance on an “Occurrence Basis” with limits of

liability not less than $1,000,000 per occurrence and aggregate combined single

limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include

the following extensions: (A) Contractual Liability; (B) Products and Completed

Operations; (C) Independent Contractors Coverage; (D) Broad Form General

Liability Extensions or equivalent.

The Commercial General Liability Insurance as described above, shall include an

endorsement stating that the following - Additional Insured: Rock Island County, all

elected and appointed officials, all employees and volunteers, all boards,

commissions, and/or authorities and board members, including employees and

volunteers thereof.

Motor Vehicle Liability

The Contractor, or its subcontractors, shall procure and maintain during the life of

this contract Motor Vehicle Liability Insurance.

Pre-award Presentations

The County of Rock Island reserves the right to require presentation from the

highest-ranking proposer(s), in which they may be asked to provide additional

information.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	2025-2026 Ford Explorer Police Interceptor Utility
Category:	Rock Island County Sheriff
Status:	Open

2025-2026 Ford Explorer Police Interceptor Utility

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