Construction, Program and Fire Management Services

NASSAU HEALTH CARE CORPORATION
(a/k/a the NuHealth System)
REQUEST FOR PROPOSAL (RFP) FOR
CONSTRUCTION, PROGRAM, AND FIRE MANAGEMENT SERVICES
REQUEST FOR PROPOSAL #: [RFP 10-2026]
Introduction
Nassau Health Care Corporation ("NHCC") has embarked on a comprehensive program of
construction and is requesting proposals from firms qualified to provide program and construction
management services at Nassau University Medical Center ("NUMC") located at 2201 Hempstead
Turnpike, East Meadow, NY 11554, as well as related facility infrastructure at A. Holly Patterson
Extended Care Facility ("AHP") and other associated facilities.
The Construction Program encompasses a comprehensive multi-site capital improvement portfolio
valued at approximately $70 million in the first year and $50 million per year in subsequent years.
Key initiatives include major mechanical infrastructure replacements (chillers, boilers, and water
mains), critical clinical suite modernizations (CPEP, Dialysis, and OR suites), comprehensive site
facility upgrades (elevators, fire safety, and roadway networks), and campus-wide environmental
abatement.
The selected firm will play a pivotal role in supporting and helping build NHCC's newly formed
Project Management Office (PMO). To successfully deliver this capital portfolio concurrently
through December 2032 while embedding robust organizational governance within the PMO
structure, the selected firm is anticipated to provide a dedicated on-site team of full-time personnel,
including a Senior Program/Project Manager, an MEP Manager(s), Inspector(s), and a Project
Clerk.
Proposal Requirements
Proposals must comply with all instructions outlined in this RFP. Submissions that are incomplete
or fail to meet the specified requirements may be rejected without review.
Communication Guidelines
All written communications regarding this RFP - including email correspondence - must clearly
reference the RFP title and number in the subject line to ensure proper handling.
Contacts and Submission
Nassau Health Care Corporation
Department of Legal Affairs
2201 Hempstead Turnpike, East Meadow, NY 11554
RFPSubmissions@numc.edu
Anticipated Schedule*
Issue RFP July 16th, 2026
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Deadline for Questions July 28th, 2026
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Proposals Due August 11th, 2026 at 4pm
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Interviews, if Required To Be Determined
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* Dates indicated above are subject to change at the sole discretion of Nassau Health Care Corporation.
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SCHEDULE A
I. GENERAL INFORMATION
A. Background
Nassau Health Care Corporation ("NHCC"), also known as the NuHealth System, is a New York
State public benefit corporation established under the Public Authorities Law. NHCC operates:
* Nassau University Medical Center (NUMC): A 530-bed tertiary care teaching hospital.
* A. Holly Patterson Extended Care Facility (AHP): A 589-bed skilled nursing facility.
* Community Health Practices (CHP): Operated in partnership with Long Island FQHC, Inc.,
a non-profit, consumer-driven organization serving the region's most vulnerable
populations.
NHCC is committed to delivering high-quality care, advancing medical education, and serving as
the safety-net health system for Nassau County residents.
Nassau University Medical Center (NUMC): Founded in 1935, NUMC is the County's primary
source of advanced medical care. Its 19-story tower houses the region's premier Level I Trauma
Center and serves as a hub for medical education through affiliations with the New York Institute of
Technology College of Osteopathic Medicine, the New York College of Pediatric Medicine, the
American University of the Caribbean School of Medicine, and the Donald and Barbara Zucker
School of Medicine at Hofstra/Northwell.
A. Holly Patterson Extended Care Facility (AHP): Nationally recognized as a model for skilled
nursing services, AHP provides innovative, patient-centered care that addresses residents' physical,
emotional, and social needs in a supportive, healing environment.
II. SERVICES SPECIFICATIONS
A. Scope of Work
1. Purpose and Overview
NHCC is in the process of planning, design, and construction of various capital projects and
desires to retain a qualified Program Manager/Construction Manager ("PM/CM") to manage the
delivery of the multi-site Construction Program. It is anticipated that the Construction Program
will be completed by December 2032, with multiple projects being performed concurrently
across Nassau University Medical Center (NUMC), A. Holly Patterson Extended Care Facility
(AHP), and assigned Community Health Facilities.
The Construction Program is expected to cost approximately $70 million in the first year and
$50 million over subsequent years. NHCC requires the PM/CM to provide comprehensive
consulting, pre-construction, construction, and post-construction phase services to oversee and
safely deliver these combined portfolios.
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NHCC demands that all projects be actively managed to:
Minimize adverse impacts to the ongoing, continuous, and 24/7/365 operational clinical use
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of all healthcare and extended care facilities to the greatest extent practicable.
Minimize construction change orders and claims.
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Promote NHCC's fiscal interests by optimizing operational and environmental efficiencies
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across its facility networks.
Interim Fire Safety Management: Nassau Health Care Corporation also seeks a firm to
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provide specialized fire and life safety management services across the NUMC and AHP
campuses in strict accordance with the comprehensive Scope of Work outlined in Exhibit
"FS" of this RFP.
2. Capital Project Portfolio & Dedicated Field Staffing
To successfully manage, support, and execute this concurrent capital development lifecycle through
December 2032, the selected PM/CM firm is required to maintain a dedicated, competent on-site
field staff consisting of a minimum of: one (1) Senior Program/Project Manager, one (1) MEP
Manager, and one (1) Project Clerk.
The specific capital project workloads across NHCC facility properties that this team will manage
include, but are not limited to:
Major Mechanical & MEP Infrastructure Upgrades: Boiler Replacement, Chiller
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Replacement, ED Chiller Replacement (175 Ton), OR Chiller Replacement (100 Ton),
Domestic Water Main Replacement, Fire Pump Main installation, HVAC Upgrades (S-
Building), Reverse Osmosis (RO) System Installation, and Elevator Modernizations
(including Elevator Room A/V & Ventilation).
Specialized Clinical, Surgical, & Safety Modernizations: CPEP Lab construction, Dialysis
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Lab construction, OR Air Handler Replacement, OR Lighting Upgrades, Sterile Epoxy
Floor Coatings Upgrades, and facility-wide Nurse Call Station Upgrades.
Life Safety, Civil, & Environmental Campus Works: Campus-wide Environmental
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Abatement (Lead & Asbestos), Fire Alarm Upgrades, Fire Suppression Upgrades, CCTV
Camera Upgrades, Helipad Upgrades and Enhancements, Roadway Upgrades, Sidewalks
Upgrades, Catch Basin Repairs, Sewer Repairs, Roof & Storm Water Upgrades, and
Complete Demolition of Unserviceable Buildings.
Facility Planning & Institutional Assessments: Campus-wide Building Inventory
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Identification & Conditions Assessments, Resident Housing Needs Assessments, and Space
Planning.
The specific services to be performed by the selected PM/CM firm are broken down into the
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following functional areas across all designated NHCC facility properties:
3. Core Management Lifecycle Activities
The specific management services to be performed by the dedicated field staff are broken down into
the following functional areas across all designated NHCC facility properties to fulfill the
requirements of the project portfolio listed above:
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* Planning Services: Review the premises and proposed capital improvement plans across all
sites to develop a unified written Program Execution Plan (PEP). The PEP must outline
construction scope, structural budgets, and master logic timelines with stringent
consideration given to safety, active infection control barriers, and the continuous delivery
of patient care.
* Budgeting & Fiscal Controls: Review existing construction cost estimates and establish
project budgets alongside an aggregate program budget. As individual projects progress
across NUMC, AHP, and community locations, the PM/CM will dynamically update cost
accounts to prevent budget overruns and issue corrective alignment strategies when
necessary.
* Pre-Construction Estimates: Prepare two (2) detailed independent construction cost
estimates based on strict quantity take-offs at the 50% Construction Documents (CD) and
100% CD stages for each bid package. The PM/CM will formally reconcile these estimates
with the independent records prepared by the project Architects.
* Program Scheduling: Develop and maintain a master (phase/milestone) Critical Path
Method (CPM) Program Schedule utilizing Primavera P6 (or equivalent) software. Integrate
all contracted constructors' logic networks to monitor concurrent progress, conduct ongoing
delay analyses, and track recovery schedules.
* Cash Flow Forecasting: Formulate and monitor comprehensive cash flow forecast models
for each active project asset and the overall capital program. Projections will be structurally
updated whenever changes alter forecasted milestones or state/federal aid tracking
categories.
* Meeting Administration: Schedule, organize, and lead design coordination,
constructability alignment, and progress review sessions with NHCC project administrators,
technical consultants, and multi-site facility stakeholders. The PM/CM is responsible for
compiling and distributing clear agendas and detailed meeting summaries.
* Project Labor Agreement (PLA) Services: Conduct a formal Project Labor Agreement
(PLA) feasibility assessment to determine if executing a multi-trade project agreement
serves the best economic and logistical interests of NHCC. If viable, lead collective
negotiations with local construction trade unions on behalf of NHCC.
* Construction Document & Constructability Review: Execute thorough constructability,
clarity, and completeness evaluations of design bid packages at both the 50% CD and 100%
CD benchmarks. Collaborate with design professionals to verify that Division 1 (front-end)
parameters cleanly establish boundaries preventing security or healthcare delivery
disruptions.
* Program Administration: Oversee and legally protect NHCC's contractual interests across
all active architectural, engineering, and construction contracts. This includes assessing
progress data, evaluating change requests, monitoring deliverables, coordinating the
placement of NHCC-furnished equipment, and dedicating full-time, on-site personnel.
* Progress Monitoring: Recognizing that NHCC facilities contain 24/7/365 acute care and
extended nursing environments, closely monitor potentially disruptive tasks. Generate
written daily field reports paired with explicit photographic logs tracking local labor forces,
equipment utilization, and hidden or disputed conditions.
* Information Management: Deploy and manage a centralized, secure web-based project
management information system to log submittals, RFIs, change order packages, and design
changes. Securely store and organize all digital and physical documents for a mandatory
retention period of at least six (6) years post-closeout.
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* Payment Administration: Audit and cross-verify all contractor schedules of values, regular
invoices, and formal payment applications against verified physical field progress. Ensure
final recommendations to NHCC accounting office's accurately represent that quality
standards have been fully met.
* Change Management: Evaluate all supplementary bullet packages prior to issuance, map
cost variables, and issue written recommendations delineating the necessity of variations.
Track design errors or omissions independently to safeguard NHCC from unfair financial
liabilities.
* Monthly Reports: Compile and deliver structured monthly progress portfolios to NHCC
leadership by the 10th of each calendar month. Portfolios must include an Executive
Summary, financial variances, budget analysis metrics, log tracking for deficient items, and
schedule milestone health checks.
* Quality Assurance & Closeout: Enforce a rigorous Quality Assurance Program containing
third-party technical testing and controlled inspections. Direct the identification and prompt
correction of architectural punch lists, compile operational and maintenance (O&M)
manuals, gather warranties, and secure necessary Temporary Certificates of Occupancy.
* Procurement Services & A/E Solicitations: Support NHCC's Legal and Purchasing
departments in drafting, advertising, and evaluating Requests for Proposals (RFPs) and
sealed bid packages for both design professionals (A/E) and construction contractors. The
PM/CM shall establish a standardized, streamlined procurement template library (including
scopes of work, qualification matrices, and evaluation scorecards) to accelerate award
timelines. Responsibilities include coordinating pre-bid site walk-throughs, managing the
RFI/addenda clarification process, tabulating competitive proposals, performing
comprehensive commercial bidder responsibility reviews, and advising on optimal phased
procurement or long-lead equipment pre-purchasing strategies to mitigate supply chain
delays.
* Expedited Constructability & Design Coordination Reviews: Execute thorough
constructability, clarity, inter-disciplinary coordination, and completeness evaluations of
design bid packages at the 50% CD and 100% CD benchmarks. The PM/CM must
proactively identify design gaps, spatial conflicts, or ambiguous specifications before
packages are released to the market, minimizing future bidder RFIs and preventing post-
award change orders. Collaborate directly with design professionals to verify that Division 1
(front-end) parameters cleanly establish site logistics, execution sequencing, and boundaries
that prevent clinical or security disruptions.
* Market Outreach & Bid Aggregation: To ensure robust competitive bidding and efficient
project scheduling, the PM/CM shall actively manage local market outreach to cultivate a
strong network of qualified contractors, subcontractors, and New York State certified
M/WBE and SDVOB firms. The PM/CM will conduct pre-solicitation informational
sessions to generate market interest, pre-screen capabilities, and align bidding timelines with
local subcontractor availability, thereby preventing low bidder turnout or inflated "risk-
premium" pricing.
III. MINIMUM QUALIFICATIONS
The Proposer must demonstrate:
a. Minimum five (5) years of experience providing professional Program Management and/or
Construction Management (PM/CM) services.
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b. Proven experience supporting public benefit corporations, municipal entities, or non-profit
organizations, with a strong understanding of public procurement rules and compliance
regulations.
c. Specialized experience overseeing capital projects within healthcare organizations, active
hospital environments, or extended care medical facilities is highly preferred and
considered a significant plus.
IV. EVALUATION CRITERIA
Proposals will be evaluated based upon;
1. Technical Qualifications & Team Expertise (30%)
a. Firm Experience: Documented success managing similar $50M+ capital programs,
specifically within active, 24/7/365 healthcare environments, acute care hospitals, or skilled
nursing facilities.
b. Personnel Qualifications: The background, licensing (PE, CCM, PMP), and healthcare
construction track records of the designated on-site staff.
c. Public Procurement Familiarity: Demonstrated success working with public benefit
corporations, public authorities, and navigating public bidding requirements.
2. Project Approach & Methodology (30%)
a. Logistics & Safety Planning: A clear, detailed strategy for minimizing operational, security,
and clinical disruptions at NUMC and AHP. This includes dust/noise mitigation, staging,
and infectious disease control (ICRA compliance).
b. Scheduling & Controls: Proven proficiency in handling concurrent project timelines using
industry-standard critical path software (Primavera P6).
c. Change and Risk Management: Proactive protocols for tracking design errors/omissions,
auditing contractor payment applications, and mitigating project delay claims.
3. Cost Effectiveness & Fee Proposal (30%)
a. Fee Structure: Evaluation of the staffing multiplier, hourly rates, or fixed management fees
for alignment with market standards.
b. Value for Money: The ultimate cost relative to the depth of services provided, ensuring the
firm doesn't present hidden or unmapped reimbursable categories.
4. Regulatory Compliance & M/WBE/SDVOB Utilization (10%)
Because major components of this capital program are heavily dependent on New York State
grant funding, full compliance with state utilization thresholds is legally required to guarantee
maximum cost reimbursement to NHCC. Proposers will be strictly evaluated on their structural
plan to meet or exceed these mandates:
a. M/WBE Participation Plan (NYS Article 15-A): Evaluation of the firm's specific,
actionable MWBE Utilization Plan to safely hit or exceed the mandatory New York State
goal (typically 20% of total fees unless otherwise specified). The firm must demonstrate a
clear path for using certified subconsultants, subcontractors, or suppliers.
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b. SDVOB Participation Plan (NYS Article 17-B): Evaluation of the firm's strategy to
actively integrate New York State Certified Service-Disabled Veteran-Owned Businesses
into the project management structure to align with the state-level 6% discretionary spend
goal.
c. Grant Reimbursement Safeguarding & Audit Records: The firm's proven track record of
managing, documenting, and administering construction payroll, utilization forms, and
procurement records in exact alignment with NYS Comptroller and grant agency guidelines.
This includes their ability to compile immaculate documentation to back stop NHCC's state
aid drawdowns without delay or penalty.
d. Firm Integrity & Procurement Disclosure: Complete and clean submission of all state-
mandated legal, civil, and criminal disclosure history forms (covering the past 10 years),
verifying the firm is a responsible bidder in good standing with New York State
procurement laws.
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SCHEDULE B
I. PROPOSAL PROCESS AND REQUIREMENTS
Proposal Submission
NHCC invites qualified Proposers to submit proposals for the services described in this RFP.
Proposals must conform to the requirements set forth herein; non-conforming proposals may be
disqualified.
The RFP is available through the designated NHCC contact office and may also be downloaded via
the "Doing Business with NuHealth" link at www.numc.edu.
Submission Requirements:
* Electronic Media: One (1) electronic copy sent via email to:
RFPSubmissions@numc.edu
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Note:
* Electronic copies of the proposal must be received by NHCC no later than 4:00
p.m. on the specified due date.
* Incomplete submissions may result in disqualification.
The selected Proposer will enter into negotiations with NHCC regarding contract terms. If
agreement cannot be reached within a reasonable time, NHCC may reject that Proposer and begin
negotiations with others.
Proposals should be clear, concise, and responsive to the RFP.
II. CONTENTS OF PROPOSALS
Each proposal must include the following:
1. Proposer Information
Name and contact information (address, phone, fax, email).
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Organizational structure (corporation, partnership, LLC, etc.), date and state of
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formation, ownership details (including any person/entity holding 5% interest).
2. Background & Operations
History of the firm and services provided.
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3. References
At least three professional references, including contact information.
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4. Regulatory & Legal Disclosures
Any material negative findings, sanctions, or pending proceedings.
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Criminal convictions (past 10 years) of the firm, officers, directors, or affiliates.
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Civil penalties, judgments, consent decrees, violations, or sanctions (past 10 years).
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Current investigations, indictments, or litigation.
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Revocations or suspensions of permits/authority to do business (past 10 years).
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Barring from public proposal submission (past 10 years).
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5. NIFA Disclosure Forms: To comply with the spending oversight mandates of the Nassau
County Interim Finance Authority (NIFA), each Proposer must fully complete, sign, and
submit the following official forms as a non-severable component of their Technical
Proposal package:
Business History Form (Must be completed by an authorized principal; no blanks
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permitted)
Consultant's, Contractor's, and Vendor's Disclosure Form
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Lobbyist Registration and Disclosure Form (Required even if a "None" or "Not-
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Applicable" response is declared)
Political Campaign Contribution Disclosure Form
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Principal Questionnaire Form (Must be completed individually by all corporate
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officers and any individual holding a 10% or greater equity interest in the proposing
firm).
6. Scope of Services & Work Plan
Proposed methodology, approach, and timeline.
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7. Fee & Cost Proposal
Clear identification of all costs, including billing practices and reimbursable
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categories.
Any and all professional exceptions, deviations, or requested modifications to
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this RFP or its draft Agreement must be explicitly identified and included within
the main Technical Proposal portion of the submission. Exceptions merely
included within the Cost Proposal section will not be considered valid and may
result in disqualification.
8. Conflict of Interest Disclosures
Any material financial or family relationships that may create an actual or perceived
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conflict of interest.
Procedures the firm has in place (or will adopt) to mitigate conflicts.
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III. REQUIRED PROPOSAL SUBMISSION CHECKLIST
* Proposal narrative addressing all required contents in Section II.
* Pricing proposal identifying all rates, fees, billing practices, and reimbursable categories, if
any.
* All required disclosure forms and certifications referenced in this RFP, including any
Procurement Law compliance forms.
* MWBE, SVDOB Utilization Plan, if required by this RFP and applicable to the Proposer.
* Any requested references, licenses, and supporting documentation demonstrating
qualifications.
* A cover letter signed by an authorized representative identifying the person(s) authorized to
negotiate on behalf of the Proposer.
* Completed and signed NuHealth Business History Form (Pages 1-10).
* Completed and signed Consultant's, Contractor's, and Vendor's Disclosure Form.
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* Completed and signed Lobbyist Registration and Disclosure Form.
* Completed and signed Political Campaign Contribution Disclosure Form.
* Completed and signed Principal Questionnaire Form(s) for all officers and owners with
>10% interest.
IV. CONFIDENTIAL INFORMATION
The New York State "Freedom of Information Law," Public Officers Law Article 6, permits
access to government records and may permit public access to proposals submitted in
response to this RFP. To protect any portion of responses that constitutes technical, financial
or other data whose public disclosure would cause substantial injury to a Proposer's
competitive position, or would constitute disclosure of a trade secret, a Proposer must
designate any sections of its proposal that meet those criteria. NHCC assumes no
responsibility for disclosure of unmarked data for any purpose. NHCC will review such
designations in making its determination whether disclosure is required, which determination
shall be binding on the Proposer.
V. ANTI-DISCRIMINATION & MWBE PARTICIPATION
It is the policy of NHCC to comply with all federal, state and local laws, policies, orders,
rules and regulations which prohibit unlawful discrimination because of race, creed, color,
national origin, sex, sexual orientation, age, disability, or marital status, and to take
affirmative action in working with contracting parties to ensure that Minority and Women-
owned Business Enterprises (MWBEs), Minority Group Members and women share in the
economic opportunities generated by NHCC's participation in projects or initiatives, and/or
use of NHCC funds. NHCC's anti-discrimination or other policies that promote equal
opportunities shall apply to this initiative and MWBEs are encouraged to submit proposals.
Pursuant to New York State Executive Law Article 15-A, NHCC recognizes its obligations
under the law to promote opportunities for maximum feasible participation of certified
minority-and women-owned business enterprises (M/WBEs) and the employment of
minority group members and women in the performance of NHCC contracts.
The selected contractor shall be required to use good faith efforts to achieve the participation
of certified MWBE's as specified in this RFP or Bid, and if no participation goal is explicitly
specified, participation amounting to 20% of the total value of the fees received by the
contractor shall be the goal. As part of their proposal, respondents are required to include a
completed MWBE Utilization Plan (the "Plan") using the form attached in Appendix I as
part of their proposal. The Plan shall list each MWBE the respondent intends to utilize to
perform the contract, a description of the scope of work to be performed by each MWBE,
and the estimated or, if known, actual dollar amounts to be paid to each MWBE. Respondents
should endeavor to utilize MWBEs as subcontractors, subconsultants, suppliers, and/or enter
into joint venture or teaming agreements with M/WBEs in order to comply with the MWBE
utilization goals. In the event that a respondent is a certified MWBE the respondent should
list itself in the Plan as performing 100% of the contract work and is not required to
subcontract with other MWBE firms.
VI. PROCUREMENT LAW COMPLIANCE
State Finance Law 139-j and 139-k (collectively, the "Procurement
Requirements") apply to this RFP. The Procurement Requirements (1) govern
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