Mobile Equipment Fueling

Location:	North Carolina
Posted:	Sep 1, 2026
Due:	Sep 14, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). 78 - Recreational and Athletic Equipment
Solicitation No:	RFP2751
Publication URL:	To access bid details, please log in.

Bid Number:	RFP2751
Bid Title:	Mobile Equipment Fueling
Category:	Informal Bids
Status:	Open

Description:

Seeking vendor to provide mobile equipment fueling (on road diesel) at the Hanes Mill and Old Salisbury Landfill locations.

The successful vendor must travel to equipment staged throughout the landfills.

Publication Date/Time:

9/1/2026 3:30 PM

Closing Date/Time:

9/14/2026 10:00 AM

Contact Person:

Tawanna Gates
tawannag@cityofws.org

Attachment Preview

INVITATION FOR BID

INTERMITTENT/AS NEEDED

MOBILE EQUIPMENT FUELING

ON ROAD DIESEL

CITY OF WINSTON-SALEM

Bids Will Be Opened

10:00 a.m., September 14th, 2026

SUITE 324, CITY HALL BUILDING

101 NORTH MAIN STREET

WINSTON-SALEM, NORTH CAROLINA

BY THE

CITY/COUNTY PURCHASING DEPARTMENT

324 City Hall Building

Winston-Salem, NC 27101

RFP 2751

Mobile Equipment Fueling

Page 1 of 16

Notice to Bidders

MOBILE EQUIPMENT FUELING

It is the policy of the City of Winston-Salem/Forsyth Co. that an employee, officer, or agent of the

City/County may not participate in any manner in the bidding, awarding, or administering of contracts

in which they, or a member of their immediate family, their business partner, or any organization in

which they serve as an officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a proposal, the successful bidder

agrees to indemnify the City/County from and against all claims, suits, damages, costs, losses, and

expenses in any manner arising out of, or connected with, the failure of the Company, its subcontractors,

agents, successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules

and regulations promulgated thereunder.

All proposals must be firm and not subject to increase, unless specified within the provisions of this

Request for Proposal (RFP) and mutually agreed upon by the City/County and the vendor.

No special inducements will be considered that are not a part of the original document.

City/County Rights and Options

The City/County, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this proposal at any time

• To cancel this proposal with or without the substitution of another proposal

• To take any action affecting this proposal, this process, or the services subject to this proposal

that would be in the best interests of the City/County

• To issue additional requests for information

• To require one or more Service Providers to supplement, clarify or provide additional information

in order for the City/County to evaluate the responses submitted

Public Records

Any material submitted in response to this RFP will become a “public record” once the proposers’

document(s) is opened and the proposer is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Proposers

must claim any applicable exemptions to disclosure provided by law in their response to this RFP.

Proposers must identify materials to be protected and must state the reasons why such exclusion from

public disclosure is necessary and legal. The City/County reserves the right to make all final

determination(s) of the applicability of North Carolina General Statutes § 132-1.2, Confidential

Information.

Familiarity with Laws and Ordinances

The submission of a proposal on the services requested herein shall be considered as a representation

that the proposer is familiar with all federal, state, and local laws, ordinances, rules and regulations which

affect those engaged or employed in the provision of such services, or equipment used in the provision

of such services, or which in any way affects the conduct of the provision of such services; and no plea

of misunderstanding will be considered on account of ignorance thereof. If the proposer discovers any

provisions in the RFP documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City/County in writing without delay

RFP 2751

Mobile Equipment Fueling

Page 2 of 16

Notice to Bidders

MOBILE EQUIPMENT FUELING

Ethics Policy / Code of Conduct

The City of Winston-Salem & Forsyth County has established guidelines for ethical standards of conduct

for City/County representatives and to provide guidance in determining what conduct is appropriate in

particular cases. City/County representatives should maintain high standards of personal integrity,

truthfulness, honesty, and fairness in carrying out public duties; avoid any improprieties in their roles as

public servants including the appearance of impropriety; and never use their position or power for

improper personal gain. In establishing an ethics policy, the City of Winston-Salem & Forsyth Co.

desires to protect the public against decisions that are affected by undue influence, conflicts of interest,

or any other violation of these policies as well as promote and strengthen the confidence of the public in

their governing body. For a complete review of the City Policy click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision

of city services and the completion of various city projects, the City of Winston-Salem has undertaken

an initiative to strongly encourage all parties contracting with the City of Winston-Salem & Forsyth

Co. to evaluate their internal operations and hiring practices and, where appropriate, to initiate efforts

to stimulate the local economy by hiring applicants and contractors from the Winston-Salem area.

Such efforts to stimulate the local economy may be accomplished by posting job vacancies with the

North Carolina Employment Security Commission, the Piedmont Triad Regional Council of

Governments. Stimulation of the local economy requires a collaborative effort of both the public and

private sector. The city is committed to taking reasonable steps to achieve said goal.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging

in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will Provider utilize on

this agreement any subcontractor on such list. This list, along with additional information about the

Iran Divestment Act, is available on the Treasurer’s Office site: https://www.nctreasurer.com/inside-

thedepartment/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

RFP 2751

Mobile Equipment Fueling

Page 3 of 16

The proposer agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The proposer certifies that the proposal is made in good faith and without collusion with any person

bidding on this contract or with any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

The City/County reserves the right to hold proposals open for a period of sixty days (60) days after due

date before making awards.

Proposers are expected to submit a proposal that shall include delivery commitments that meet the

requirements of this RFP in the format and manner specified herein.

Proposals are to be signed by an officer of the company authorized to bind the submitter to its

provisions. Failure to manually sign the appropriate proposer form will disqualify the proposer

and the proposal will not be considered.

RFP 2751

Mobile Equipment Fueling

Page 4 of 16

Nondiscrimination Ordinance

As a condition of entering into this contact, the Contractor represents and warrants that it will fully

comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled “Policy

of Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the Contractor

shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender

identity, gender expression, pregnancy, veteran status, disability, age, marital status, familial status,

protected hairstyle, political affiliation or national origin in the screening of applicants, the hiring and

treatment of its employees, the provision of the goods and/or services set forth herein, or the solicitation,

selection, hiring, or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively

“subcontractors”), if any, in connection with this contract or the contract solicitation process if

applicable, nor shall the Contractor retaliate against any person or entity for reporting instances of such

discrimination. The Contractor shall enact employment policies consistent with this obligation to refrain

from such discrimination and shall provide evidence of such to the City within 90 calendar days of the

first receipt of City funds. The Contractor shall provide equal opportunity for subcontractors to

participate in all of its subcontracting and supply opportunities, if any, under this contract, provided that

nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of

marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor

understands and agrees that a violation of this clause shall be considered a material breach of this contract

and may result in termination of this contract, disqualification of the Contractor from participating in

future City contracts pursuant to Winston-Salem City Code Section 2-3 or other sanctions. Furthermore,

as a condition of entering into this contract, the Contractor agrees to: (a) promptly provide to the City

in a format specified by the City all information and documentation that may be requested by the City

from time to time regarding the screening of applicants, the hiring and treatment of its employees

particularly if City funds were used in connection with hiring and compensation process, and the

solicitation, selection, treatment and payment of subcontractors, if any, in connection with this

Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and

complete list of the names of all subcontractors that the Grantee has used under this contract, including

the total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor

further agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s

Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested

by the City. The Contractor agrees to provide to the City from time to time on the City’s request,

payment affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in

connection with this contract within a certain period of time. Such affidavits shall be in the format

specified by the City from time to time. Nothing in this contract shall infringe upon any rights afforded

to the Contractor by state or federal law.

Public Health & Safety

To protect public health, including the health of city employees, and to slow the rate of transmission of COVID-19, all

vendors, contractors and service providers, including their employees, officers, agents and subcontractors, conducting

business with the City of Winston-Salem (collectively hereinafter “City Contractors”) must align their operations,

employment and safety practices with the guidance and recommendations of the CDC and OSHA relating to COVID-19

and the executive orders issued by the Governor of N.C., until further notice. All City Contractors must implement, adhere

to, and enforce measures that require, amongst other things, frequent hand washing, the use of hand sanitizer, social

distancing and the wearing of contractor-provided PPE including, but not limited to, face masks and gloves, recommended

by the CDC, OSHA, the State of North Carolina or the City of Winston-Salem, by all of their employees and subcontractors

accessing city owned or leased property. Until further notice, all City Contractors must refrain from accessing city owned

or leased property without the aforementioned PPE and must refrain from accessing city owned or leased property if

exhibiting any symptoms associated with COVID-19. Failure to adhere to the requirements set forth herein may result in

the removal of a City Contractor from city owned or leased property and the City’s exercise of the appropriate

contract suspension or termination provisions.

RFP 2751

Mobile Equipment Fueling

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Mobile Equipment Fueling

Attachment Preview

See also