REQUEST FOR PROPOSAL NO. 2026-RFP-28
CUSTOM PRINT UTILITY BILL FORMS
RFP Due Date: Wednesday, September 9, 2026, 12 p.m.
Location: City of Joplin
Finance Department
602 S. Main Street
Joplin, MO 64801
Staff: Hillary Kory, Utility Billing Supervisor,
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Phone: 417-624-0820, ext. 1253
Proposals will be received by the Finance Department at the specified location until the time and date cited above. Only proposals received by the correct time and date will be recorded.
Proposals must be submitted in an envelope with the Request for Proposals number and the Vendor’s name and address clearly indicated on the envelope. All proposals must be completed in ink or typewritten and submitted by the time and date above.
NOTICE TO BIDDERS
The City of Joplin, Missouri, will accept sealed bid proposals until 12:00 p.m., Wednesday, September 9, 2026, at the Joplin City Hall at 602 S. Main Street, Joplin, Missouri, 64801 to PURCHASE the following:
Custom Print Utility Bill Forms
Specifications and bid forms are available from Hillary Kory, by calling 417-624-0820, ext. 1253, emailing
For security reasons, you must enable JavaScript to view this E-mail address., or by writing to the address indicated above. Any bids received after the specified deadline will be returned to the vendor.
The City reserves the right to evaluate all bids, to reject any or all bids and re-bid at a later date. The City may waive any irregularities in the bid or negotiate variances from specifications and make awards that are in the best interests of the City. The City will make final decision in all matters regarding acceptance of bids and issuance of awards.
The City encourages minority and female owned businesses to submit bids on all City purchases.
Finance Director
Leslie Haase, CPA, CMA
Publication Date : August 07, 2026
INSTRUCTIONS TO BIDDERS
The City of Joplin, Missouri proposes to PURCHASE the following:
Custom Print Utility Bill Forms
MARK BID ENVELOPES: “BID # 2026-RFP-28 CUSTOM PRINT UTILITY BILL FORMS, 12 P.M., WEDNESDAY, SEPTEMBER 9, 2026”
Questions concerning the specifications and bidding procedures should be directed to the Utility Billing Supervisor, Hillary Kory, Joplin Finance Department at 602 S. Main St, Joplin, MO 64801, phoning 417-624-0820, ext. 1253, or email
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City will provide digital copies of City logos to be used on utility bill forms.
Please make sure all requested documents are completed prior to submitting the bid. The bid specifications are within the document, and all bids must meet the requested specifications, or it will not be considered. If you cannot bid on any item, please clearly mark it as a “No Bid.”
Please include shipping costs for all items you are bidding, or your bid will not be considered.
Bids will not be accepted electronically.
If you are awarded the bid and are not a current vendor of the City, you will be required to fill out a vendor packet prior to the order being placed.
SCOPE OF WORK
The City of Joplin currently processes and prints approximately 300,000+ utility bills annually in-house. The City is soliciting proposals from a vendor to custom design, manufacture, and delivery of billing forms tailored to the City’s internal printing equipment and formatting standards.
We are requiring an “estimated delivery time” in the bid document to assist us in creating a transitional plan for current utility bill forms. It is understood that this date could change based on supply chain or workforce issues and is an estimate only.
The bids will be evaluated on the following criteria ranked in order of priority:
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Lowest cost including shipping costs
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Delivery time
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Quality
Timeline: City of Joplin anticipates that the following timetable will apply to this RFP. The dates following the RFP issue date are subject to change:
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Activity
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Date
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RFP Issued
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August 07, 2026
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Bid Due Date @ Noon
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September 9th, 2026
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Vendor Selection (anticipated)
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September 16th, 2026
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BID SPECIFICATIONS
These services should include but not be limited to:
• Efficient, high-quality print services
• Complete maintenance services to maintain, modify, and enhance all documents
• City will assist in design and have the final approval of any and all forms.
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1
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Average Quantity:
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300,000
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2
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Dimensions flat:
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14.0625” in length by 8.5625” in width
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3
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Form Detail:
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Perforated sections with detachable return payment envelope and stub. Form must be sealed when folded through a pressure sealer. See Exhibit A.
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Stock, Quality
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Paper Weight 24 lbs. or 28 lbs.
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5
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Stock, text:
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See Exhibit B for branding and text requirements / examples
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6
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Ink colors:
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See Exhibit B for branding requirements
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7
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Digital print proof set:
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Proof copies are required before printing approval
Mail to:
City of Joplin, Finance Dept, 602 S Main St., Joplin, MO 64801 Attn: Hillary Kory
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8
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Box Shipments:
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Units may be shipped altogether or requested. All pricing F.O.B. Joplin, Missouri.
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9
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Box Labeling:
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The box exterior MUST be labeled/stamped with the quantity.
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10
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Production:
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Must be printed within the United States.
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11
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Delivery Instructions:
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Please advise the delivery carrier of the following:
The delivery location does not have a dock, so off-loading must be done by pallet jack onto a city street.
A lift gate is required, and the driver will assist in off-loading and moving pallets inside.
Deliver To: Joplin City Hall, 602 S. Main Street, Joplin, MO. 64801 (along 6
th
Street, north side of building).
A phone call before delivery is a must to have people and equipment ready on 417-624-0820 Ext. 1253. All pricing F.O.B Joplin, Missouri.
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BID SHEET
Please complete and include this price sheet with your sealed bid.
All Pricing F.O.B. Joplin, Missouri
Submit pricing for:
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300,000 utility bill form printing and shipping
Please list pricing for each individual project task below:
Printing: $ _____________.
Shipping Cost: $ _____________.
Graphic Design Fee: $ _____________.
Total Project: $ _____________.
Once proof approval has been received, printing to delivery will take ________ days.
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Company Name:
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Contact Person:
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Contact Email:
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Contact Phone:
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Corporate Address:
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Contact Signature:
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Date:
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MARK BID ENVELOPES:
“#2026-RFP-28 CUSTOM PRINT UTILITY BILL FORMS ”
NOON, WEDNESDAY, SEPTEMBER 9, 2026
